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HomeMy WebLinkAboutDocumentation_Regular_Tab 14C_04/08/1999 ~1-IL L Memorandum To: Thomas G. Bradf+or~ Yilluge Mcurager Fran: JoruurManganiello, Assistant Pillage Maasager/Yillage Clerl~t , Matt: March 31, 1999 Sal~ec~ Resolxhon Na 26 -98/99 - Approving BidAwmd fog Well Rehabil~tat~ors (Sxrftcral Wells) On March 30, 1999, bids for Well Rehabilitation were opened. Two bids were received and are summarized on the attached letter from Tom Jensen, P.E., Reese, Macon dt Assodatesy ow engineering consultants, who have reviewed and evahiated the bids and the qualifications of the bidders. In reviewing the samey staff recommends award of the bid to Aquifrr Maintenance & Performance Systems (AMPS) of Davies Florida, in the amount of $$9,450. These funds will be expended over a 16 month contract period (June 1, 1999 through September 30, 2000) and cover well relhabilitation for the V'illage's surficdal wens for the remainder of this Fiscal Year (FY 1998/1999) and for Fiscal Year 1999/2000, subject to funds being appropriated and approved by the Village Council for FY 1999/2000. This contract is based on a unit cost per well for rehabilitation aad on an "as needed" basis. Only those wells identified as requiring rehabilitation will be authorized and only within the Village's budget allocation for the same. Funding for Well Rehabilitation in this fiscal year will be provided for from the Water FAterprise Fund,. E~ $ad-Maintenance Fund, having a l~"Y 1998/1999 buds allocation of $40,000. Please place the Bid Award for Well Rehabilitation on the Apnl 8, 1999, Village Cour~l Meeting Agenda for consideration by the Village Council. Thank you. Enclosure oneipaJFtev'wsolsrd~vGMsu r~lrb Apr-02-99 10:32A Reese,MaconSAssoc_ A ~ -f Reea~ 1V11A000 and Associates, inc. April 2, 1999 Mg Joann ManganicUo Village of Tequesta P.O. Box 3273 Tequesta, FL 33469-0474 ItE: Well Rehabilitation -Annual Contract Dear Ms. Manganiello: On Tuesday, March 30, t 999 we conducted a bid opening for the above referenced project. Two bids wEre received as summarized below: 1 _ Aquifrx Maintenance 8c Performance Systems (AMPS) $ 89,450.00 2_ Morton Pump & Drilling 6132,690.00 Our estimate far thins portion of the monitoring program vvas 690,000. As you know, the bid is structured as a 16 month contract and the bid amounts shovrn reflect the Village's potential total cost for that time frame. Keep in mind that this contract identifies a unit cxtst for the rehabilitation of each of the Village's ten (10) surficial vvclls_ Unly those wells identified as needing rehabilitation within the Village's budget constraints will be authorized. AMPS has pn;,viously done wdl rehabilitation work for the Village in addition to other municipalities_ We have found the qualifications of the fitro to be in conformance with the specification requirements. We therefore secomrrtcnd award of this contract to AMPS in the amount of $89,450.00_ We vviU be present at the Council meeting to ar~wer any questions. Meanwhile, if you should have arty cuestions or wish to disatss this fiuthcr, Please call. Sincerely, Thomas C7~ens~n, P.E. rcios~s-iacwdt P_O1 6415 Lake VNorth Road • Suite 307 • Lake Wortk, FI. 33463-Z9o7 Tekp!lone (561)433.3226 • Facsugae (S61}i33~$Ql1 argail • reetnaa(o~gate.aet M RESOLUTION NO. 26-98/99 A RESOLUTION OF TAE VILLAGE COUNCIL OF THE VILLAGE OF TEQUS3TA, PALM BEACH COUNTY, FLORIDA, APPROVING TSE BID AWARD FOR WELL REHABILITATION FOR A 16 MONTH CONTRACT (JUNE 1, 1999 THROUGH 3EPTBMBER 30, 2000), TO AQUIFER MAINTENANCE AND PERFORMANCE SYSTEM (AMPS) OF DAVIE, FLORIDA, IN T8E AMOUNT OF $89,450, WITH FONDS FOR FY 1998/1999 BEING APPROPRIATED FROM THE WATER ENTERPRISE FUND, HAVING A FY I99S/I999 BUDGET AZLOCATION OIL $40._0.00.,. _ lQ~iU SUBJECT TO FUNDS BEING APPROPRIATED AND APPROVED BY TH8 VILLAGE COUNCIL FOR FY 1999/2000, AND AUTHORIZING THE VILLAGE MANAGER TO EXECilTB THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED SY THE VILLAGE COUNCIL OF THS VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Contract for Well Rehabilitation with Aquifer Maintenance & Performance Systems (AMPS), of Davie, Florida in the Amount of $89,450, Attached Hereto as Exhibit "A" and Incorporated by Reference as Part of this Resolution is Hereby Approved Subject to Funds Being Appropriated and Approved by the Village Council for FY 1999/2000, and the Village Manager is Authorized to Execute the -Applicable. Contract on Behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember who moved its adoption. The motion was seconded by Councilmember and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this 8th day of April, A.D., 1999. ATTEST: MAYOR OF TEQUESTA Joann Manganiello Village Clerk \wpeo\MyFilea\Resolution well Apr-OZ-99 04:05P Reese,MaconBAssoc_ EXfiIBIT "A" co~sr~ucrlo~eT ncRSa>~rr THIS AGRESI~IT, made this .~ day of , 1999, between VII.I•AGS OP TgQIIBSTA, a Political SubdivisioA Qf the tats of Florida, hereinafter called the "VILLAGE" and hereinafter called "CO1~iTRACTOR' VILLAGE and COZ~TRACTOR, in consideration of the mutual covenants heroinafter $et forth, agree as follows: Article 1. WiORR CONTRACTOR ehali compiete,.all work as specified or .indicated in the•Contraat Doeuments~. The Work is generally described as follows: X1011 Rrhal:ilitatinrn - A,naual Contract The Project, for which the Work under the Contract Documents may be the whole o~ 'd~3y ~a Qa'rt, ,'s! ig~ttierally described as follows: 1r.i1 Re~~h~~~~a,,~~byyilitation - Annual _ Contract Artlcls ~ • ~ A' "~'NraIC~F.'BR.t.:. - r 'X'he Project ha$ be3e~ dostJned~ bYrz ' ~ + ~ ';,,~ .! . ., , • Reese, Hacon and Assooiates,'Inc. ' ~~~15 Lake. Worth, $oad, Suite 307 - • ' Lake Worth, ' FL 334 63 . ' . who is..herein~~ter called BNGIIIBSR and who is to act as VILLAGI~' ~ rep~,~sentative, assume all duties and responsbilit~.~s ~d'•~ave the rights and authority assigned to RNG'Il1E8R its t~e~ Cpnt~ract Documents: iat connections ~rit~ completion af, ;the Wo~~ in accordance; with thei Contract Documents. - ~ . ' ' Article 3. COIi'fRA~GT=~~ZI~. ; .: ~ , 3.1.a. The,e~t're•~rb7~• t {Annual Contract) will be for a period of ~~ (~} months from. the date. when the eo~t~act:' ~is~ commences to ~ ~ru1-; as prswided-, is paragrs b 2,3 of the.Gene~al Conditions. For emch indv~fsl t~i'1 ~~o; be ~ reh~atiilitiated, a' separate `:Notice to Proceed (written auiho=i.za~i.on from the : • ' ' Village/Sagi~ee~j`wiil be issued. . ~ F 3.1.b. The i~ndi~viductl welli.reh~tbilitati.bn work will be Substantially completed within 5 days from the ;dada .when a `Notice to Proc:ee'd `is issued ae ,. progid' zn paragraph 2.3 of the' G®neral~ . Coridto~is, dnd ~ cdmpleted and rear for final . ~ :payment iA a~o~`~aDCe' with paragr~iph 14.13 of ttie. Geperal CQndtibriS iwithf n ~ 9 days` ~`rom th"~ Dlotice to Proceed date far the individual wail. P_25 :. , b. -1- Apr-02-99 04:05P Reese,MaconBAssoc. 3.2- Liquidated Damages- VILLAGE and CONTRACTOR recognize that time is of the essence of this Agreement and that VXLLAuS will suffer fir-anGial lose if the Work is not completed W~.thin i.he times specified is paragraph 3.1.b above, plus :,ny extensions thereof allowed in accordance ~:~ith Article 12 of the General Conditions. They also recognize the delays, expense and diffieuities involved in provuq, in a legal or arbitration proceeding, the actual loss suffered by V~LI+AGB if the work is not completed on time. Agaordingly, instead of requiring such proof, VILLAGE azd CONTRACTOR agree that as liquidated damages for delay (but note a~ a penalty) CO:iTRAC'Y'OR stall pay VII,LAGB Qne Hundred dollazs ($].00.00) for ¢aah day than expires after.the time specified in ~:3ragraph 3.1.b for Substantial Completion until the Work is substantially eoniplete. After Substantia::_ Completion if CONTRACTOR shall neglect, r._Puse ar fail to cos~pleta~~t~e~remainng ~Wo*k withp the Contract Time di° ,eny propen ex+ten~tion ~theieof granted by ViIk, COAT 'RA' CR'OR, shad ~ paY~ '~r:1LLAGE Pifty dollars ~ `•t S5~'- DO) fbr sash dacy that expires after the tia~ s~ieca.fied in pafagriaph 3.1:?b for oompletQn apd' readiness fot filial `payment.. t~ , _ _ Article 4 . ' 'CONTRACT RICE: '. •' ' 4.1 ~ VILLAGE shill, pay 'C4N'i~RACTOR for .comp~.eta.on of the ~r7ork fA acco;daq~e With the Contract noruments i.n current fu:.:~s- as outlined within the $id Proposal.; ; , Article '~. ' ~AzaCI~I~T PROC~DVRES. , ~,= I ~ . ~: CONTRI~C1't~R shall., 9Ub~dit; Appii=rations" f`dr Payment' is accordance with •ArtiO.~e~ :14 of •~the Geneta'1 Conditions. Applications- for pay~t+ant will ~be processed by BNGINBEA as provided iri the G~eha ~Co~rd~t~.ons,. • . ' _ ~ ~, ; t 5.1. Progreg~ :f~l-~ment's~~ ' VAGB shall ~ matke ~: progre~es pay~e~te ~ Q;t ';~ count ~ o~ the Contraot Price on thee. baaia~':af ~GvN"TR~C'~R's ~Appl:cation$ for ]Payn~entt as r+h~oa~ended b~~ ~ BNaz11E~R, on or about the 1g~h dalb of~ ,each mor ~h d~ir~g 'construction as propi~ed bel~osii!., ';ill .progress poyments will be on the basis of`~the~p ogre>a of the Work measured by the scfiedule~ of va~ues e~taltilished in paragraph 2.9 of the General Conditions or,~in the event there is no schedule of value, as provided in the General Regnirements. ~ ' is °.l: '~ Prot to Subs antiai Ccnnpletian, progress pay~ente' `~ri;ll tie` made in ~'an amount equal : to; the pietcent:i~eind~sa ~ed, be' oa-, but', in eaeh~ case, .. ,. -~ .. , ;.. _.2 ,:.:~ ~• - ~; ;3: ~ ,' P_26 less the aggregate of payments previously made and less such anwunts as~ENGINBGR Qhali,•determine, or vzLLAGE may withhold, in accordance with paragraph 14.7 of the General Conditions. • 90'! of materials wad equipment not incorporated in the Work (but delivered, puitably stored and accompanied by documentation sl~tisfactory to VILLAGE as provided in pazagraph 14.2 of the General Conditions). , . -. ~ .. . 5.1.2 , Upon Subetan~a~ Completion; ; in ~ an amount sufficient to increASe.totaX payments tv C4NTRACTO~t to 90~ ®f the ConBzact $j~~ce, less ~ such amounts as ,ENGINB~~t Shall c~et ' ne~~,'~ot ;VILLAGE may withhold, in. accordance;.v~lia~~g~aph 14.7 of the General; Conditions: ~ 4 ~ ,:,~~ - 5.2. L~inal: Payment* Upon' final co~cipletion and aceeptauce Qf the work fn accordance with paragraph 14.13 of .the General Conditions,,oILLACiB shall .pa3- the remainder of the± Contract P7tice as recomraettded by ENGINEER as ~rovided~in said: paragraph 14.13. - , Article 6. ~.~ INTEREST. (TOT APPLICABLg) . `- . l~rticie 7. CONTRACTOR'S ,IZBPRE$~ATIONS=` , In order tQ. induce. T~7Lt~G8` to enter into "thL~ Agreement CoNTRACTO$ makes they fo~.~~ing 'rep~esent~t~ions: 7.1... CONTRACTO~t bas exaat3.ne~ and • c~,~efplly' studied the Contract • ~cumento. ~ (including ;: he, A~de~p~a lisped in - paragraph B ~ and the; other ! r®~ate~~~a~`a identified in - the gidding:.,pocumenta~ ine].ttd~:ng "trifcal data" • 7.2. CONTRACTOR has-v3.sited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect coat, progress, performance or furniahiag of the work.. 7.3. Cpt~1TRACTOR is familiar with and is saetisffed as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and - furx~ishinq of the FTork. ~ ' ?.4, CONTRACTOR has carefsl.ly atuded;all reports of explarat~,ona and testa of subsorfac~ conditions or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or oontigudus to the site (except Underground Fmcilitie~ej which have been identified in the Supplementary Con~ditians as provided in paragraph 4.7.1 of'the General Conditions. CONTRACTOR accepts the determination get forth in -3- LZ ' d • ~oss~ygua~eW ° asa~a dS0 = ts0 66-ZO-..tdy Apr-02-99 04:05P RQese,MaconBAssoc_ paragraph SC-4.2 of the Supplementary Cor:ditions of the extent o~ the "technical data" contained in such reports and drawings upon which CONTRACTOR is entitled to rel as provided in paragraph 4.2 of the General Condit one. CONTRACTOR acknowledges that such reports and drawings are not Contract DaCUments and may not be complete for CONTgACTOR's pmrpo:~es. CONTRACTOR aakaowledges that VxLLAG$ and LNGINl38R do not assume responsibility for the accuracy nr eoQppleteness of information and 'data shotan~or indicated in the Contract Documents with respect to Uader~round Facilities at or contiguous to the site. CONTli~14TOR hash cbtained and carefully studied (or assumes responsibility for having done sb) all'buah~additional suppleaentary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground Facilities) a~ or contiguous to the site or otherwise which nay affect cost, progress, performance or furnishinq.of the work or wh.~i.ch relate ~to any aspects ~ofi !thee iaeads; - methods, tetihnign,ea $ec~tfjefe~,~e~ .and ps~cedu~tee ~f coasttion to be empQyed ~.byr~~0~'.~R14CTOR 'and'. -~af~et~ apr~ic~utiotts a'nd prograsts inoi~de~%t ~he~retQ. ;.G~ONTRi1~+CTOR' db~~s nom cons:~drr that': a~i~i adkittza~nal ,~exa~eisat~i~~,a,. r . ingestgatiQ~;''~~Pla~acatioits, tuts;, study~s ~o~ data are; necessa~~_~f .~~e ~~p~erfc~~mancn~ anc~ fnrn~stli~g of the Workr at; ~ .the. Cian~~raOt , ~.F~ce,. ~: ~i~t~i~: ~ .the Contract Times and ~in~ acco~'dance. w~~h the .Qth~r ~;ter~~~ gztd.conditions of ~thes: Gontct Documents.' _ .:.• - ~. : , 7.5.,, ;+CONTRI~CTO.~& is aware . of~+~e ~geneFal= .[aatnre ~ of ;work to be` erformed, by vYLLP_68 aacf, o'ther~_ at the' +site that relate Ito` t ~ . ~ as ~a.n is :Document's . .:, 7~, 6 . .CONTRACTOR ~laias correlated. the nfoz~ativa know to C©I,+ITRACTOR,- information and ob$ervationg from= visits to the. s~~te;? deports and d ~: awinga iiienti#ied in ~ the ~~o~tract [~iccumdats and .uLl atidl.'tional~4exam1"nat~onB, ' dies' iaadid data ~'~nvestigatiou`~~. '4g;~t~ldra~t:~Q~le, t~~'i , t ?# ~ .~ wst21 they. ~ottt~ac'tr' uments .~ ° ~ • ~ ' . s,. .1 ~.~ f ~~.f r 4 + l ` 7~.7. ~ CON.TRA~TC~~ ;~aa~ ~ r~i~ven ~I~G~N~~ ~R written notice of all cgioflict~ error' . a ~b~uit~~; or 1~s~rencies that ~'ONTRAC~'Ott ;~aa~ d~xove~sd ,in the Con'ttact:. pocuai~ats ~ and 'G~ei ~ wrEttn 're~s oii~t`ion ~' th~`reof ~ ~~- ENGINI~ER pis aopaptable ~o CONTRAC~'OR;~ `anc~ the Contract Documt#~ts ax`s generally , suffic~eRt to inc:icate and convey.` uadersta;~dinq, Qf . all . te,:zms and '~anditivna for perfofiu~ancd and' furn3ivhing'o~f 'the Ward;. .. , ~~ ti~ Article~.$. CONTRACT DOCUMRNTS. ~ -4- ,i ,; . . _' ;,. ~. . ~~ . P_28 - Apr-02-99 04t06P Reese,Macon&Assoc. becosst due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be Iiniited by law), sad unless specifically stated to the contrary in any Written consent to an assignment no assignwent will release or discharge the assignor from any duty or• rpoasibility under the Ccatract I~cuments. g , 3 . VILLAGE and : COpTR10.CTOR each binds itself , its partners, successors, assigns and legal. representatives to the other party hereto, its partners, successors, as9igas and legan~grandaobl.igationsrcortainad inlthe covenants, agr Contract Documents. Article 10. OTHBR PRQVISIONS P.29 f . 4 • - {;- • I Apr-02-99 04r06P F~2eese,Macon&Assoc_ IN WITNESS TiiH$REOI?, the VILLAGE hae hereunto subscribed aild the CONTRACTOR hag affixed his, its their name9, or na~te, and seal the date aforesaid. This Agreement will be effective on 19 •,: :; pwNER: Village of Tequesta ~~ ~ Thomas G_ Bradford Village Manager • - CONTRACTOR By ' ~~ ~CORPORATE~ Attest ~~ Attest .l Address for giving n~~ices:! Address for`~g ing notices: ~3~0~ 4~~. ~+ P.O. Sox 3273 ~.,` 3~sl~l Tequesta, ~'L 33469-Q273 ~ {..~v~t~ (407)575-62nd ~ ~~~»~~ ~~Z `License No. ~ I( ( If CONTRACTOR i~t a corpora tion, attach evidence of authority to sign.) P_30 i7- Mar-25-99 O2:4SP R~se,Macon&Assoc_ addeodas Iw . 1 Ifatcb 2S, 1999 vsz~.ars os ~ well Rebatbilitatioa - Annual Contract P_O1 ?his doctn~nt farms a paFt of the contract docn®ents and mods#i®e the original plans aitd specifications dated riareh 1999 as noted below. Aclrnoirledge tnceipt of• this addendua in the space p=ovf¢ed on the-bid fos7p. Failare to do so-may subject the bidder t~' di~uaalif,lae#siq~r.: ; ~ ~ ,.~ ` . ~ a 1. ii{!#.~#~ gi eis - Paragraph I.Z2 T8L pRa.?BCT: delete in its entirety and the tolloring; 1. Z2 THE PR~JHCtT: ~ Th4s project drill consist o~ the rehabilitation of the Village's anrficial ;.`:.#:>l,,:•" "~i~e1~16 as rsgaired. The project (contra;Ct~~`'wtill` ezpfre in September 2000. The village of#ers no guarantee as tea the number of xa21s Mh3.oh wfll• be rchab~Iitated` d~t3i{q .fie` }t#9be. `fr~a. ]lll ~rork ~~1illage/Engineer .in accgr~lance Frith the .rork ,i 'ontYi~pled within the specifications. .; 2. ~~,~ a:~le 9, ?~im~a~'~`1'~ie~~-°~~~~"aPb "~.I.a. ryry66'' dd}} -'~h~ # ~~ iA;~nt~lsc~e ' 'thc ~ fd~tlaiwiiifg:`~ x. ~ ~ , ' tie pro.~t 1.e ~stted to 'Ne for a period of sixt~e~,~{'16)months ~ro~~the date when thefcontznct . i eonigeps ~ t~'a° ruin ~~ ~~oyideid yin YpJtara~~~t~ib !2:- 3 ~he General Conditions. ,. °~;•h' ~~r:° .... f~ ~.+' .t- t, ~., ,~,: ~'.a, it , i~ 9 ;,~1 ;. ~ , , ~ Ibis 2lddeadu~r co~~;fsts of ~1 page. ~~ , ., ~;. , 3 <+ i . - j . ~ .. F:.;~ ~ ,Lit;" ~:.~ c?fir. 7: ~~ ~f:.'~~~. 1„~.tJ 'n•`t}~~,a',~j4;_ . •N. ~.!. :;k ~. ; ~ ~•+ s ,.~ ~• ,off , _ ~ i. f ~ 5.', .~Fj H Si. 'til '~ ~17'. ~~ { ~~(~-~'+~ ii f • 1 '!'+ t ~ 1.. I ~ . . . ~ ~ ~ r Mar"-26-99 O1x37P Rgosa,MaconffiAssoc_ ---- • ]Idde+~d~ No • Z 1i~D 1 :~ . ~~ VZW~6 `09 t ,b*iitstioe i ~tual 1~arch 26, 1999 of: ttte: ooatir~ dooutnents and q'bis dOCnt~ent fortes a pert modifies the ori4inal plats and sifications dated MiA t~999 as noted belo~+. A~cksia'i+iedge receipt of this ~t°du1° sub ect the 6~aee provided on the bid forst. Failnre.to do so eap i 1. - . utiele ~•' ~ ~ ~ ~ and other bondsf gnnds and IASUretr~e,• 5.1 Pert~,°taaence ~1~~ is its etttire'ky. and ~ ~ the following: rids are not re~.~'d ~`•~~ pa~meat and Perf os'ae~e ~Ha. this project. ;E; ~ ~:~.t.. 1 ~ I .fir Z :4 )t, ~_} ~~ .}, gel - .~ 1 . 4~~+~ j ~ ? i'. r :r~. )~' i i ~r t a. I ~ .. ~.- 4 ~.1, .} i. i ~ ~ . i ~ 1 ~(.. 1. ~ ~ ~ ~ ~ 1 • , i, 1. ' ~ 1 'j ~ ~ ~ -' .' i { ~ ~ ~1 'tr ;~ ,, P_O1