HomeMy WebLinkAboutDocumentation_Regular_Tab 14D_04/08/1999Memorandum
To: Thomas G. Bradford, Pillage Manager
From: Joann Manganiello, Assistant Pillage Manager/Yillage Clem .
Date: March 31, 1999
Subject: Resolution No. Z7 -98/99 -Approving Bid Award for General Laboratory
Services
On March 31, i 999, bids for General Laboratory Services were opened. One bid was received
and is summarized on the attached letter from Tom Jensen, P.E., Reese, Macon & Associates, our
engineering consultants, who have reviewed and evaluated the bid and the qualifications of the
bidder. In reviewing the same, staff recommends award of the bid to Toxikor. of Jupiter, Florida,
in the amount of $21,515.60.
This contract consists of provision of general laboratory services to the Village and entails
performing sampling and analysis of the Village's raw and finished water as set forth by the
regulatory agencies and as needed by the Village.
These funds will be expended over a 16 month contract period (June 1, 1999 through September
30, 2000) and cover General Laboratory Services for the remainder of this Fiscal Year (FY
1998/1999) and for Fiscal Year 1999/2000, subject to funds being appropriated and approved by
the Village Council for FY 1999/2000. Funding for General Laboratory Services in this fiscal year
will be provided for from the Water Enterprise Fund, Operations and Maintenance Fund, having a
Fiscal Year 1998/1999 budget allocation of $26,500.
Please place the Bid Award for General Laboratory Services on the April 8, 1999, Village Council
Meeting Agenda for consideration by the Village Council. Thank you.
Enclosure
amipro/fileshvatadpUlabbid
Apr-02-99 09=19A Reese,Macon&Assoc_
RMA
Reese, Macon and Associates, Tnc.
Apri12, 1999
Ms_ Joann Manganielto
Village of Tequesta
P_p_ Box 3273
Tequesta, FL 33469-0474
RE: General laboratory Services
Dear Ms. Manganiello:
On Wednesday, March 31, 1999 we conducted a bid opening for the above referenced project.
One bid was received from Toxikon in the amount of $21,515.60
Our estimate for this portion of the project was $26,000. As you know, the bid is structured as a
16 month contract and the bid amount shown reflects the Village's total cost for that time frame.
Note that U.S. Biosystems submitted a late bid (5 hours after the bid opening) which will be
rejected and returned to them. We have previously investigated the qualifications of Toxik[nt,
who was awarded the Water Quality Monitoring Program in February 1999, and who is the
apparent low bidder on the Biological Monitoring Program. The qualifications of the firm were
found to be in conformance with the specification requirements. We therefore recommend award
of this contract to Toxikon in the amount of $21,515.60.
We will be present at the C.auncil meeting to answer any questions. Meanwhile, if you should
have any questions or wish to discuss this further, please call.
tcjQ58/~')-1 rxl,ah
P_02
b4t 5 Lake VYorth Road • Snlte 307 • Laicc worth, Fi, 334G3-2907
Tekphoae (561}433-3226 • Facslmlk (5b1~33-11011
e-mril • reemac(o~Rate.net
Sincerely.
RESOLUTION NO. 27-98/99
A RESOLUTION OF THE VILLAGE COUNE:IL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING
THE BID AWARD FOR GENERAL LABORATORY SERVICES FOR
A 16 MONTH CONTRACT (JUNE 1, 1999 THROUGH SEPTEMBER
30, 2000) TO TOXIKON OF JUPITER, FLORIDA, IN THE
AMOUNT OF $21,515.60, WITH FUNDS FOR FY 1998/1999
BEING APPROPRIATED FROM THE WATER ENTERPRISE FUND,
HAVING A FY 1998/1999 BUDGET ALLOCATION OF $26,500
AND SUBJECT TO FUNDS BEING APPROPRIATED AND
APPROVED BY THE VILLAGE COUNCIL FOR FY 1999/2000,
AND AUTHORIZING THE VILLAGE MANGER TO EXECUTE THE
APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The Contract for General Laboratory Services
with Toxikon of Jupiter, Florida, in the
Amount of $21,515.60, Attached Hereto as
Exhibit "A" and Incorporated by Reference as
Part of this Resolution is Hereby Approved
Subject to Funds Being Appropriated and
Approved by the Village Council for FY
1999/2000, and the Village Manager is
Authorized to Execute the Applicable
Contract on Behalf of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adoption. The motion was
seconded by Councilmember and upon being put to
a vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and
adopted this 8th day of April, A.D., 1999.
MAYOR OF TEQUESTA
ATTEST:
Joann Manganiello
Village Clerk
WP80\MyFiles\Resolutions Joann General Laboratory Services
' Apr-02-99 03:47P Reese,MaconS~Assoc_
AGRE~N'r
P_05
EXHIBIT "A"
da of , 1999,
THIS AGREEMENT, made this Y
between VILLAGE OF TEQUESTA, a Political Subdivision of the State
of Florider CalledafCONTRACTOR"the "VILLAGE" and ~oX~ ° -
hereinaft
VILLAGE am setTforthR,~agreevaslfollowsn of the mutual covenants
herernafte
Article 1. WORK
CONTRACTOR shDocumentisetThelWorkrisagenerallyedescribedcased in
the Contract
follows: GENERAL I~~ORATORy SERVICES
The Project, for which the Work under the Contract Documents may
be the whole or only a part, is generally described as follows:
GENERAL, I.A$ORATORY SERVICES
Article 2. ENGINEER.
The Project has been designed by:
Reese, Macon and Associates, Inc.
6415 Lake Worth Road, Suite 307
Lake Worth, FL 33463
who is hereinafter called ENGINEE~2 and who is to act as VILLAGE's
representative, assume all duties and responsibilities and have
the rights and authority assigned to ENGZNEEA in the Contract
Documents in connection with completion of the Work in accordance
with the Contract Documents.
Article 3. CONTRACT TIME.
3.1.a. The entire ro~ect (Ax}pual Contract) will be
for a period of t' S~'~~' ~ "'° ( ) months from the date
when the Contract time commences to run as provided in
paragraph 2.3 of the General Conditions. The Owner
reserves the right to Cancel the contract at any time
during the annual aontract with thirty (30) days
written notice tv the Contractor.
3.I.b. The work will be substantially completed
commensurate with the routine analyses being performed
as set forth in the Proposal from the date when a
Notice to Proceed is issued as provided in paragraph
2.3 of the General Conditions. Final payment guidelines
as set forth in paragraph 14.13 of the General.
Conditions is not applicable to this project.
_1_ 99-106
Apr-02-99 03=47P Reese,Macon&Assoc.
3.2. Liquidated Damages. VILLAGE and CONTRACTOR recognize
that time is of the essence of this Agrenal.tiesnfromathe
VILI•AGE will suffer financial loss or p
$tgte if the Work is not completed wi~ugnanyeextensions
Specified in paragraph 3.1.b above, p
thereof allowed in accordance with Article l2 of the General
Conditions. They also recognize the delays, expense and
difficulties involved in proving, in a legal or arbitration
proceeding, the actual loss suffered by VILLAGE if the Work
is not completed on time. Accordingly, instead of requiring
such proof, VILLAGE and CONTRACTOR agree C~NTRACTORgshalled
damages for delay (but not as a penalty)
pay VILLAGE One. ,Hundred Fifty dollars (5150.00) for each day
that expires after the time specified in paragraph 3.1.b for
Substantial Completion until the Work is substantially
complete.
Article 4. CONTRACT PRICE.
4,1. VILLAGE sha17. pay CONTRACTOR for completion of
the Wozk in accordance with the Contract Documents in
current funds as outlined with~.n the Bid Proposal. for
the work performed.
Article 5. PAYI~NT PROCEDURES.
CONTRACTOR shall submit Applications for Payment in accordance
with Article 14 of the General Conditions. Applicatioris for
payment will be processed by ENGINEER as provided in the General
Conditions.
5.1. Progress Payments. VILLAGE shall make progress
payments on acdount of the Contradt Price for monthly
work performed on the basis of CONTRACTOR'S
Applications for Payment as recommended by ENGINEER,
within 30 days of receipt of an invoice during the
project duration as provided below. All progress
payments will be on the basis of the progress of the
Work measured by the work performed for that month.
5.1.1. Prior to Substantial Completion, progress
payments will be made in an amount equal to the
percentage indicated below, but, in each case,
aggregate of payments previously made and less
amounts as ENGINEER shall determine, or VILLAGE
withhold, in accordance with paragraph 14.7 of
General Conditions,
l0U`~ of work completed fox that month.
less the
such
r
r
r
r
b
i
r
r
r
r
e
they
10d$ of materials 'and equipment 'not incorporated in the Work
(hut delivered, suitably stored and accompanied by
documentation satisfactory to VILLAGE as provided in
paragraph 14.2 of the General Conditions).
f]
_2_ 94-106
Apr-02-99 03=48P Reese,Macon&Assoc_
P_07
Article 6. INTEREST (NOT APPLICABLE)
Article 7. CONTRACTOR'S REPRESENTATIONS
In ozder to induce vYLLAGE to enter into this Agreement
CONTRACTOR makes the following zepresentations:
7.1. CONTRACTOR has examined the Addendallistedlin the
Contract Documents (including
paragraph 8) and the other related data identified in the
Ridding Aocuments including "technical data"•
7.2. CONTRACTOR has visited the site and has become
familiar with and is satisfied as to thZOgre~salpe~formance
site conditions that may affect cost, p 9
or furnishing of the Work.
~.3. CONTRACTOR is familiar with andulationssthat ~yto all
federal, state and local Laws and Reg
affect cost, progress, performance and furnishing of the
Work.
7.q. CONTRACTOR has carefully studied all reports of
explorations and tests of subsurface conditionsical
contiguous to the site and all drawings of phy
conditions in or relating to existing surface or subsurface
structures at or contiguous to the site (except Underground
Facilities) which have been identified in the Supplementary
Conditions as provided in paragraph 4.2.1 of the General
Conditions. CONTRACTOR accepts the determination set forth
in paragraph SC--4.2 of the Supplementary Conditions of the
extent of the "technical data" contained in such. reports and
drawings upon which CONTRACTOR is entitled to rely as
provided in paragraph 4.Z of the General Conditions.
CONTRACTOR acknowledges that such reports and drawings are
not Contract riocuments and may not be complete for
CONTRACTOR's purposes- CONTRACTOR acknowledges that VILLAGE
and RNGINEER do not assume responsib~-lity for the accuracy
or completeness of information and data shown or indicated
in the Contract Docun-ents with respect to Underground
Facilities at or contiguous to the site. CONTRACTOR has
obtained and carefully studied (or assumes responsibility
for having done so )'all such additional supplementary
examinations, investigations, explorations, tests, studies
and data concerning conditions (surface, subsurface and
Underground Facilities) at or contiguous tOperformanCeror
otherwise which may affect cost, progress,
furnishing of the Wark or which relate to any aspect of the
meanE, methods, techniques, sequences and procedures of
construction to be employed by CONTRACTOR and safety
precautions and programs incident'. thereto. CONTRACTOR does
not consider that any additional examinations,
investigations, explorations, tests, studies or data are
necessary for the perforu~ance a,nd furnishing of the Work at
_3_ 99-106
Apr-02-99 03:48P Reese,Macon&Assoc_
the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the
Contract Documents.
7.5. CONTRACTOR is aware of the general nature of work to
be performed by VILLAGE and others at the site that relates
to the Work as indicted in the Contract Documents.
7.6. CONTRACTOR has correlated the information know to
CONTRACTOR, information and observations from visits to the
site, reports and drawings identified in the Contract
Documents and all additional examinations, investigations,
~, explorations, tests, studies and data with the Contract
Documents.
7.7. CONTRACTOR has given ENGINEER written notice of all
conflicts, errors, ambiguities or discrepanc].es that
CONTRACTOR has discovered in the Contract Documents and the
written resolution thereof by ENGINEER is acceptable to
CONTRACTOR, acid the Contract Documents are generally
sufficient to 'indicate and convey'understandinq'of all terms
and conditions for performance and furnishing of the Woxk.
~ Article 8. CONTRACT DOCUMENTS..,
The Contract'Uocuments which compriSe;t~e entire agreement
between VYY,LAGE~'and CONTRACTOR concerning the Work consist of the
following: ~ ' '.
$.1. This Agreement (pages 1 tv 6, inclusive).
8.;2. Exhi.bias to~this Agreement consisting of 4 Exhibits.
$.~: General Conditions (pages 1 to 42, inclusive).
g.4 .' Supplementary Conditions (pages SGC-1 to SGC-9,
inclusive). '
8.5. 5p~cificatons bearing the title Village of
Tequesta'General Laboratory Services consisting of 2
technical divisions and 8 pages, as listed in table of
Gontents;~ thereof .
8,6, Addendum -,N/A ,,
g .'~ . ~ CONTRACTOR' s Bid ( pages P-1 to P-3 , inClusi.ve) .
~~
r
r
r
r
g,$:. The following which may be delivered or issued after
the Effective Date of the Agreement and are not attached
hereto: A].l' Written Amendments and other documents
amending, modifying, or supplementing the
~:
Contract Documents pursuant to paragraphs 3.5 and 3.6 of the
General Conditions.
r
r
r
r
r
r
r
r
r
t
-4- 49-106
Apr-OZ-99 03=48P Reese,Macon&Assoc_
There are npsCArticle B~cThenContract Aocumentses-aysonly be
above in thl lamented as rovided in paragraphs
amended, modified or supp p
3.5 and 3.6 of the General Conditions.
Article 9. MISCELLANEOUS.
g.l, Terms used in this Agreement which are defined in
Article 1 of the General Conditions will have the meanings
indicated in the General Conditions.
g.2. No assignment by a party hereto of any rights under or
interests in the Contract Documents will be binding on
another party hereto without the written consent of the
party. sought to be bound; and specifically but without
limitation moneys that may become due and moneys that are
due may not be assigned without such consent (except to the
extent that the effect of this restriction may be limited by
law), and unless specifically stated to the contrary in any
written consent to an assignment no assignment will
release or discharge the assignor from any duty or
responsibility under the Cantz~act Documents.
g,3. VILLAGE and CONTRACTOR each binds itself, its
partners, successors, assigns and legal representatives to
the other party hereto, its partners, successors, assigns
and legal rep~'esentatives in respect of all covenants,
agreements and obligations contained in the Contract
Documents.
Article 10. OTHER pROVISYONS
-5-
99-106
P_09
Apr-OZ-99 03:49P Reese,Macon&Assoc_
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed four (4)
copies of this Agreement. One counterpart each has been
delivered tq OWNER and CONTRACTOR, and two (Z) to the ENGINEER.
A].], portions of the Contract Documents have been signed or
identified by OWNER and CONTRACTOR or by ENGINEER on their
behalf..
This Agreement will be effective on
1999.
OWNER: ~ CONTRACTOR:
Vi]aage of Tequesta
B
y Thomas G. Bradford
ViJ.lage Manager
By
[CORPORATE SEAL]'
Attest
Address for giving notices:
p,p, Box 3273
Tequesta, FL 33469-42'73
(561)575-6200
Attest
Address for giving notices:
* Yf Contractor is a
Corporation, attach evidence
of Authority to sign.
-6-
99^zo6
P_10
Mar-ZS-99 (72:46P Roase,Macon&Assoc.
1-dda=tdnn Ito. 1
~trch 25, 1999
VZZ.T.BGB OF TlCQU88s1-
6enatal Laboratosy Seryiaea
This document forms apart of the contract documents and
modifies the oiiginal' plans and specifications dated March 1999
as noted be1oW. Acknowledge receipt of this Addendum in the
space provided on the bid form. Failure to do so may subject the
bidder to diegtialf~idmtion.~,'
1. Znstructtoae to Bidders -,paragraph 1.23 THE PRUJTCT:
Delete the last sentence and INSERT the fol~.owing;
The pioject is estimated Go be for a period of
sixteen (16) a~onth~, which will include the
completion of the fiscal year, June 1999 through
September 1999 aad far tha next fiscal'~rear,
October 1999 through 5sptember 2000.
a,
Z . ~greeoent - ArCicle ' 3{, G'Ontr~c~t ~'ime~' `paragraph 3 . l . a.
De~.ete the 'first sentence INSERT the following;
.. I
The #iro3e'ct' -1.8 'ejstlgated ~: to ht~ 'for a per' iod `v of
siixteen ~,~ 1~')mant' s from .tlie state ,v~hdn 'the contract
tip cb~encEa~ 'to tun as ` ~irbvided~ in' paragraph 2.3
of ;the `G!eneirax Conditions .
This Addendum consists of 1 page.
,,
,~ ~ i ,
j ~ +
~,
~` ~ ' ,;. r
V i
1 i I ~
i. ~I h ~ i
i ~'
„ ! w i ~ .~
' s '`
~. - j Y ~~ t ~,i
~~ ~ ~: ~i,j ~,!i ~. ;t.
~ , ~
~' ~:i'.
i
~~ ~ ~ ~ "r ~ i ~ '
_1_
P.p2