HomeMy WebLinkAboutDocumentation_Regular_Tab 14F_04/08/1999~-[
Memorandum
To: Thomas G. Bradford, Village Manager f~
From: Gary Preston, Director of Public Works ~~
Date: April 1, 1999
Subject: Village Council Agenda Item for April 8, 1999;
Consideration to Award Country Club Drive
Streetscape Improvements to Aiello Landscape, Inc.,
~_ in the Amount of $133,775
Please find attached, the following support documents for
Councilmember's review for the above referenced agenda item:
• Advertisement for Bid "Country Club Drive Streetscape
Improvements".
• Bid Tabulation Sheet Prepared by Gee & Jenson for Alternate
#1,
• Bid Quotation from Aiello Landscape, Inc., for Alternate #1 in
the amount of $133,775.
• Four (4) pages of Landscape and Swale Design Plans for Phase 1
of the Country Club Drive Streetscape Improvements from Palm
Beach/Martin County Line to Tequesta Circle.
During the past several months, Mr. Steve Parker, Parker-Yannette
Design Group, Inc., prepared the Country Club Drive Streetscape
Improvement plans and received design approval from the Village
Council, Public Works Committee, Community Appearance Board and
citizen groups from the Tequesta Country Club Community. The
project includes the installation of the following:
• 125 Live Oaks
• 17 Cabbage Palms
• 27 Queen Palms
• Right-of-way swale area
As shown on the bid tabulation sheet, the Village received only
one (1) bid for this project. Fortunately for the Village, the
,~
April 1, 1999
Page 2 -
-------------------------
company providing the bid was Aiello Landscape, Inc., of Hobe
Sound which had previously provided this Village excellent
service. Aiello Landscape, Inc. was the landscape contractor for
the development of Constitution Park in 1996.
Both Steve Parker and I have reviewed this bid and would
recommend the Village Council award this contract to Aiello
Landscape, Inc. in the amount of $133,775. The Village Council
allocated $138,000 for this work in the FY 1999 Capital
Improvement Budget. _ ~•
Please place this item on the April 8, 1999, Village Council
Meeting Agenda for Councilmembers' consideration.
GP/mk
Attachs.
GP'sMemo.Agenda.Aiello.3.31.99
COUNTRY CLUB DRIVE
STREETSCAPE IMPROVEMENTS
ADVERTISEMENT FOR BID
Sealed bids will be received by the Village of Tequesta, at the Office of the Village Engineer,
Gee & Jenson Engineers-Architects-Planners, Inc., One Harvard Circle, West Palm Beach, FL
33409, until 2:00 p.m., Tuesday, March 30, 1999, at which time they will be opened and read.
Bids received after the designated time will not be considered.
Such bids are to provide for "COUNTRY CLUB DRIVE STREETSCAPE
IMPROVEMENTS, TEpUESTA, FLORIDA".
All work performed .shall be in accordance with conditions, requirements, and specifications
pertaining thereto, which may be obtained, free of charge, at the Office of the Village Engineer,
Gee & Jenson, at the aforementioned address. Inquiries should be directed to Harry Benoit, P.E.,
Gee & Jenson Engineers-Architects-Planners, Inc., 561/515-6578, hereinafter referred to as
Village Engineer.
Bids shall be submitted on blank Bid Quotation forms provided and shall be enclosed in a sealed
envelope bearing the name and address of the bidder and marked "COUNTRY CLUB DRIVE
STREETSCAPE IMPROVEMENTS" The words "BID ENCLOSED" shall be indicated.
Bids shall be accompanied by a satisfactory bid bond or cashier's check, drawn upon any State or
National bank in Florida, made payable to the Village of Tequesta, in the amount of five percent
(5%) of the bid, as a guarantee that the Bidder will enter into written contract with the Village to
perform the contract bid upon. The deposit will be retained by the Village to ensure performance
of the contract bid upon. The deposit will be retained by the Village as liquidated damages in the
event the successful bidder fails to enter into the contract.
The deposits of unsuccessful bidders will be returned promptly following execution of the
contract for the work and the deposit of the successful bidder will be returned upon execution of
the contract and delivery of proper certificates of insurance.
As early as practicable and within sixty (60) days after receiving the bids, the Village shall
advise as to the successful bidder.
The Village of Tequesta reserves the right to reject any or all bids, with or without cause, to
waive technical errors and informalities, or to accept the bid which, in its judgment, best serves
the Village of Tequesta.
'~'II,LAGE OF TEQUESTA
Thomas G. Bradford
Village i<Ianager
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BID TABULATION
.rEGISTER OF
`SID DOCUMENTS
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AIA DOCUMENT G804 REGISTER OF BID DOCUMENTS APRIL 1970 EDITION AIAO m 1970
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C.20006
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AIA DOCUMENT G804 REGISTER OF BID DOCUMENTS APRIL '1970 EDITION AIAO ' ®'1970 PAGE ~ OF Z
THE AMERICAN INSTITUTE OF ARCHITECTS, "1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006
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COUNTRY CLUB DRIVE STREETSCAPE IlvIPROVEMENTS
VILLAGE OF TEQUESTA
BID QUOTATION OF: Name: Aiello Landscape, Inc.
Address: P.o. Box 1122 Hobe Sound, Florida 33475-1122
Telephone No. (561) 546-9890
to provide complete guidelines and perform all work in accordance with the specifications and
contract documents attached hereto for the:
Village of Tequesta
P.O. Box 3273
Tequesta, FL 33469-0273
Gentlemen:
The undersigned Bidder has carefully examined the plans, specifications, contract documents
and the site of the proposed work and is familiar with the nature and extent of the work and any
local conditions that may in any manner affect the work to be done and the equipment and labor
required.
The undersigned agrees to do all work called for by said specifications and contract documents,
in the manner prescribed therein and to the standards of quality established by same at a cost to
the Village of Tequesta equal to the total amounts indicated below:
ITEM DESCRIPTION QTY UNIT UNIT COST ESTIMATED
COST
1 Live Oaks 125 Ea. 1200.00 1so,ooo.oo
2 Cabbage Palms 17 Ea. 110.00 1, 870.00
3 Queen Palms 2.7 Ea. 200.00 5, 400.00
4 Other Plants ---- LS ---- 3, 405. o0
5 Sod ---- LS lo,ooo.oo
6 Swale Grading & Soil Removal --- LS ---- 11 000.00
7 Irrigation Rework ---- LS ---- 11, 000.00
8 One Year's Maintenance &
Warrant as described ---- LS ----
3 600. o0
Note:
1 Incidentals such as staking trees, fertilizer, mulch, soil, etc. to be included in the price of
the related item.
BQ - 1
TOTAL BID QUOTATION AMOUNT IN WORDS AND NUMBERS one hand,-ed ninety-six
thousand, two hundred seventy five and no/100_ / 100 DOLLARS
$ 196,75.00
ALTERNATE BIDS
ALTERNATE NO. 1-Live Oak trees 16' x 9'; 4" cal; 100 gal. container in lieu of 200 gal.
container. (DEDUCT)
ALTERNATE BID NO. 1 BID QUOTATION AMOUNT IN WORDS AND NUMBERS
One hundred thirty three thousand, seven hundred seventy five and no/100
/ 100 DOLLARS $ 133, 775.00
ALTERNATE NO.2 -Live Oak trees 14' x 8'; 3-1/2" cal.; 100 gal container in lieu of 16'x 9 ;
4" cal.; 200 gal container. (DEDUCT)
ALTERNATE BID NO. 2 BID QUOTATION AMOUNT IN WORDS AND NUMBERS.
One hundred thirty three thousand, seven hundred seventy five and no/100
/ 100 DOLLARS $~~'~,775_00
The undersigned also agrees as follows:
To perform additional services and provide necessary equipment, facilities, and materials
for work not covered by the above Bid Quotations, which may be authorized by the
Village and to accept as full compensation, therefore, such prices as may be agreed upon
in writing by the Village and the Contractor in accordance with Item 15 of the General
Conditions.
2. To commence work on or about May 3, 1999 or within 10 days after the date of written
Notice to Proceed, to substantially complete the entire Work within (indicate No.)~~ ~~ ~.
consecutive calendar days after the date of written Notice to Proceed, subject to such ~~r ~c'li~
extensions of time allowed by the Conditions of the Contract, and to achieve Final 'Lar~a~sr°P~
Completion of the Work by no later than 30 days after the actual date of substantial 3(~3c~Yti
completion
BQ - 2
Accompanying this proposal is a certified check or a Bid Bond in the amount of $ 5~ of bid amount
(not less than five percent (5%) of the base bid), made payable to the Village of Tequesta, which
is to be forfeited as liquidated damages, if, in the event this proposal is accepted, the undersigned
shall fail to execute the contract and furnish satisfactory contract bond under the conditions and
within the time specified in the proposal; otherwise said certified or cashier's check or Bid Bond
is to be returned to the undersigned.
Dated this 30 day of March , 1999.
CONTRACTOR: a~T T ~ T and.~Gra~e, Tnr -
ADDRESS: P.O. Box 1122
Hobe Sound, Florida 33475-1122
$Y;`~'~ ~~..~~C~:F~ro ~~o~.f-r President
(Signature and Title)
BQ - 3
QUALIFICATIONS OF BIDDERS
A. Three (3) references for similar landscape/streetscape projects (completed or current)
performed by Bidder.
1. Name of Firm, City, County or Agency: Martin Counter Board of County Commissioners
Address: 2401 SE Monterey Road, Stuart Telephone: (561) 288-5927
Contract: $40,000.00 Title:Lee Weberman-Civil Engineer
Summary of Services Performed: Sr,-aPrGra~ng: ~a~a„na R~a~t Prn~~d99R-na-not
35-Washingtonia, 42-Live Oak, 6- Cypress, 6-Java Plum, 4-Gieger
Contract Dates: FromMarch , 199 9
To: April , 199 9
2. Name of Firm, City, County or Agency: Martin County Board of County Commissioners
Address: 2401 SE Monterey Road, Stuart
Contract: $90.000.00
Telephone: (561) 288-5927
T1tle:Lee Weberman, Civil Engineer
Summary of Services Performed:sR-76: I-95 Cove Rd. StreetscapinQ Prod 4197E-CP-027
~6-Washingtonia, 83-Live Oak, Irrigation System, 15-Crape Myrtle, l5-Red Maple
Contract Dates: From Jan. , 199 9 To: March , 199 9
3. Name of Firm, City, County or Agency: Northern Palm Beach Improvement District
Address: 357 xiatt Drive, PBG,FL 33418 Telephone:(561) 624-7830
Anthony Las Casas P.E.
Contract:4~(ob ~~. Db Title: Construction Coordinator
Summary of Services Performed: Military Trail-Abacoa Streetscapin
OAKS-SABALS-WAX MYRTLES-SHRUBS-MULCH
Contract Dates: From July , 199 8
To: Sept . , 199 8
QB-1
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B. Proposed Subcontractors:
1. Name: Florida Design Irr; gation
Address: 1326 Kilian Drive, Lake Park, Flroida 33475
Phone No. (561) 845-1233
Responsibility Trri gar; nn Renai r
" 2. Name: ~t„art s~~
Address: P.O. Box 2071, Stuart, Florida 34995
Phone No. (,~61) 288-3440
Responsibility Bahia and Floratam Sod
C. Bidder to submit proof or copy of a minimum of one (1) Certified I.S.A. (International
Society of Arboriculture) individual assigned to cover Section 6.0 of the Technical ~CI.C
Specifications. Indicate individual's name and if working under Contractor or
subcontractor (indicate name of Subcontractor)
Subcontractor ~P3
I.S.A. Richard Maxwell
King Tree Service
QB-2
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