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Home My WebLink AboutDocumentation_Regular_Tab 10I_03/04/1999 g-L Memorandum To: Thomas G. Bradford, Village Manager From: Joann Manganiello, Assistant Village Manager/Village Clerl , Date: February 25, 1999 Subject: Resolution No. 24-98/99 -Approving Bid Award for the Water Quality Monitoring Program (Jupiter Inlet) On November 13, 1996, the Department of Enviromnental Protection issued the Village of Tequesta an Industrial Wastewater Facility Permit for the Reverse Osmosis Treatment and Disposal Facility. This permit, which expires on November 13, 2001, is issued under the provisions of Chapter 403, Florida Statutes, and applicable rules of the Florida Administrative Code, and constitutes authorization to discharge to waters of the State under the National Pollutant Discharge Elimination System (NPDES). This permit is directly related to the effluent disposal (treated concentrate) which is transported from the R.O. Treatment Facility by pipe to the Jupiter Inlet where it is discharged through a submerged diffuser constructed at the end of the concentrate disposal main. Although this permit authorizes the discharge to the Jupiter Inlet, it also imposes effiuent limitations and water quality monitoring requirements. The Village has instituted some water quality testing which was required under the permit. This testing will be replaced with the BiologicaVWater Quality Monitoring Program which was developed by the Village and its engineering consultants, Reese, Macon & Associates, as part of the permit conditions. On October 9, 1998, the Industrial Wastewater Facility Permit was modified to include the BiologicaUWater Quality Monitoring Program. The Village of Tequesta is responsible for the provision of monthly Discharge Monitoring Reports based on discharge sampling at specified monitoring sites. The purpose of the Biological/Water Quality Monitoring Program is to verify that no significant impact to the receiving waters shall occur. The DEP's particular concern is the ne~.rby Loxahatchee River/Lake Worth Creek Aquatic Preserve. The BiologicaUWater Quality Monitoring Program shall take place for the duration of the permit. A reopener clause within the permit will allow the Village to revise the Program after two years of testing. The issuance and conditions of a modified Industrial Wastewater Facility Permit for the Reverse Osmosis Treatment and Disposal Facility will be determined by the DEP based on the data collected from the Biological/Water Quality Monitoring Program. Bids for the Biological/Water Quality Monitoring Program were opened on February 2, 1999. Both bids came in over the cost projections estimated by Reese, Macon & Associates for the Monitoring Program. Consequently, Reese, Macon & Associates revised the bid documents to include the Water Quality Monitoring only and immediately readvertised the "Invitation to Bid." The Biological Monitoring aspect of the Program will be addressed at a later time and a recommendation will be presented to the Village Council for consideration. Memorandum: Thomas G. Bradford, Village Manager February 25, 1999 Page 2 On February 23, 1999, bids were opened again. Six bids were received and are summarized on the attached letter from Tom Jensen, P.E., Reese, Macon & Associates, our consultants for this project, who have reviewed and evaluated the bids, and the qualifications of the bidders. In reviewing the same, staff recommends award of the bid to Toxikon of Jupiter, Florida, in the amount of $31,411. These funds will be expended over atwo-year period. Funding for this project will be appropriated from the Water Revenue Bonds, Series 1998. Please place the Bid Award for the Water Quality Monitoring Program on the March 4, 1999, Village Council Meeting Agenda for consideration by the Village Council. Thank you. Enclosures amipro/filcs/asslmg/wxtadptlwatrqual f RESOLUTION NO. 24-98/99 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING THE BID AWARD FOR THE WATER QUALITY MONITORING PROGRAM (JUPITER INLET) TO TOXIKON OF JUPITER, FLORIDA IN THE AMOUNT OF $31,411 WITH FUNDS BEING APPROPRIATED FROM THE WATER REVENUE BONDS, SERIES 1998 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. OW, THEREFORE BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE F TEQUESTA, PALM BEACH COUNTY, FLORIDA AS FOLLOWS: The Bid from Toxicon of Jupiter, Florida attached hereto as Exhibit "A" and Incorporated by Reference as Part of this Resolution is Hereby Approved and the Village Manager of the Village of Tequesta is Authorized to Execute the Applicable Contract on Behalf of the Village. :E FOREGOING RESOLUTION WAS OFFERED by Councilmember who moved its adoption. The motion was seconded Councilmember and upon being put to vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION IThe Mayor thereupon declared the Resolution duly passed and adopted this 4th day of March, A.D., 1999. MAYOR OF TEQUESTA Elizabeth A. Schauer ST: oann Manganiello illage Clerk 0\Resolution\Water Quality Feb-26-99 01:50P Reese,Macon&Assoc_ RMA Reese, Macon and Ascociatea, Inc. Ms_ Joann 1Vfanganiello Village of Tcquesta P.O. Box 3273 Tequesta, FL 33469-0474 RE: Water Quality Monitoring Program Dear Ms. Manganiello= February 26, 1999 On Tuesday, February 23, 1999 we conducted a bid opening for the above referenced project. Six bids were received as summarized below: I. U.S. Biosystems $12,101.00 2. Harbor Branch $29,865.00 3. Toxikon $31,411.00 4. Entek Envirotunental $41,375.00 5. Grove Scientific $43,346.95 6_ Continental Shelf Assoc. $76,205.00 Our estimate for this portion of the monitoring program was $38,000. As you know, the bid is structured as a 2 year contract and the bid amounts shown reflect the Village's cost for that time frame. Note that the U.S. Biosystem bid represented the field services portion of the bid incorrectly- Due to this error, they have respectfully withdrawn their bid. Refer to the attached letter of February 24, 1999. We therefore investigated the qualifications of the number 2 and 3 bidders, Harbor Branch and Toxicon. We have found the qualifications of both firms to be in conformance with the specification requirements. These firms have significant experience in this type of work- We have contacted numerous references and have found the reactions to be universally positive. Due to the narrow margin between the two bids ($1,546}, rve can recommend award of this contract to either Harbor Branch ($29,865), or Toxicon ($31,411). We will be present at the Council meeting to answer any questions. Meanwhile, if you should have any questions or wish to discuss this further, please call. Sincerely, Encl. A:jU31.~J-I OGWatcr Thomas C_ Jensen, P.E. P_O1 tS415 lake Worth Road • Suite 307 • I.wka Worth, FL 33463-2907 'Y'ekphone (56133-3226 • Facaimik (S6lH33-8011 e-mpil • reem~ofa)gHte.tnet Feb-26-99 01:50P Reese,Macon&Assoc_ O'1/'L6/1999_ 15:06 _ .561-5/5~6'?d5 PUB~I(: wU-?-,5 rrx: i Fet~csaty x,4,1999 ~ P.02 rr-~uc va arv.•v~~.~ •V• ~. r~ ~~~ J~eeyo M,acou sad Associates 642 S i.alac Wo~h ltosd ' Sum 30x7 - I,ake Worth , FL X3463 Dent Mr- d~sen: {~ `r,~e of Teq~csta's Water tTS Hiosystems re~ecs tb~t we rtusst du.Iine our psapot~aL tome sub~itied y Moaijct~g Pc+o~sm duc ~o.n error io cvailaaon of fc]d son~ice ~ the bid sba~s. Wa mostak~Y o=nitced tfia total rn~ber of boors tv P~cform t~ fi~c locatigns for ISmbiett Rec~eivir~ Water, wtuth wrovld butw made the add stsviae rate reed S 15840 and the cotat bid * 26501_ We n Ya- b ~'~~~' ~° °~ :aencian. ~ . Wt abwt:atiy inoonvcaiCnce this miiglcc may t+ave d0.lfed and Lope we will ~°~ of Tequata ut tt~e &ture. 6sv+e a+o oppazt~tY oo~hid with yrue compaay and v~ _ x- . ~- ~ccaunt Manager - Tora~ p.ei