Loading...
HomeMy WebLinkAboutMinutes_Regular_08/23/1990U VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 (407) 575-6200 FAX: (407) 575-6203 V I L L A G E O F T E Q U E S T A V I L L A G E C O U N C I L M E E T I N G M I N U T E S A U G U S T 2 3, 1 9 9 0 I. The Tequesta Village Council held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, July 12, 1990. The meeting was called to order at 7:00 P.M. by Acting Mayor Ron Mackail. Mayor Joseph N. Capretta was on vacation. A roll call was taken by the Recording Secretary, Fran Bitters. Councilmembers present were: Earl L. Collings, Edward C. Howell, and William Burckart and Vice-Mayor Mackail. Village Officials present were: Thomas G. Bradford, Village Manager; Bill C. Kascavelis, Finance Director; and Department Heads. Also in attendance was Village Attorney, John C. Randolph. II. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember Earl L. Collings gave the Invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. APPROVAL OF AGENDA A. Councilmember Burckart stated he wanted to add an item directly after Item VI. (A). B. Councilmember Collings stated he would like to make some comments on Fire/Rescue. C. Village Manager Bradford stated he would like to update Council under item VIII. ANY OTHER MATTERS, regarding Old Dixie Highway Project as it .relates to the water utility relocation. • Recycled Paper Village Council Meeting Minutes August 23, 1990 Page 2 ------------------------------- Councilmember Burckart moved that the Agenda be approved as amended. Councilmember Howell seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl L.Collings - for William E. Burckart - for the motion was therefore passed and the Agenda was approved as amended. IV. CONSENT AGENDA All items listed with an asterisk (*) are considered routine and will be enacted by one motion. V. APPROVAL OF MINUTES AND REPORTS *A) Code Enforcement Board Meeting; July 3, 1990. *B) Special Village Council Meeting; July 31, 1990. *C) Village Council Meeting; August 2, 1990. *D) Village Manager's Report; August 6 - August 17, 1990. Councilmember Burckart moved to approve the Consent Agenda as submitted. Councilmember Collings seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was therefore passed and the Consent Agenda was approved as submitted. Village Council Meeting Minutes August 23, 1990 Page 3 VI. COMMITTEE REPORTS A) Public Works Committee Meeting; August 8, 1990. Village Manager Bradford explained to Council that the Public Works Committee met on August 8 to look into the feasibility of creating a more active park facility within the Village limits. The discussion at that meeting concerned the planning and budgeting of a cultural activity of some kind, and to look into the feasibility of budgeting $2000-$3000 for a cultural activity related primarily to Village people. More importantly, recreational facilities was discussed, focusing in on Constitution Park, next to the JTJC property. Recent conversations with JTJC indicate that the JTJC Board is amenable to a long-term lease for the land adjacent to Constitution Park and would be interested in upgrading that with the provision of heart trails, volley ball courts, and small scale active facilities. The Committee requests that they be authorized by Council to conduct meetings with JTJC to discuss lease of their undeveloped lands for future park development, to be developed on an incremental basis. Councilmember Collings moved to authorize the Public Works Committee to conduct meetings with JTJC to discuss a long- term lease of their undeveloped lands for future park development. Councilmember Burckart seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was therefore passed and adopted. B) Councilmember Burckart stated he had spoken to many Village people one an individual basis and has found that there exists much misinformation regarding Public Safety and Council's actions. He suggested that Council request Village Staff to move toward a January 15 Special Referendum on the Public Safety issue. Councilmembers Howell and Collings agreed with the January 15 Special Referendum proposal. • Village Council Meetinq Minutes • Auqust 23, 1990 Paqe 4 ------------------------------- Councilmember Collings made several comments regarding Public Safety, re-informing the citizens of how the Public Safety issue arrived to where it is today: Two years ago, TAVT (Tequesta Association of Voters and Taxpayers), through an extensive, evaluative study, recommended Public Safety to the Council and City Manager for the Village of Tequesta. A consultant was hired to further study the Public Safety feasibility issue for Tequesta, who recommended that Tequesta go "full speed ahead" with Public Safety. Then a Public Safety Officer was hired, who was not obligated to form a Public Safety Department. Councilmember Collings reminded the citizens that there are many types of Public Safety from which to choose, but assured them he felt a Special Referendum should take place. Councilmember Burckart moved to direct Village Staff to prepare the proper paperwork for a January 15 Special Referendum on Public Safety. Councilmember Collings seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was passed and adopted. Tequesta citizen, Harold Hutchinson, objected to the January 15 date for the Special Referendum and saw no reason not to have it in November. Council explained to him that January 15 was a better date because: o The November election was already busy with many items to vote on; o There is a greater number of residents here during the month of January, allowing a greater number of residents an opportunity to vote; o If it's a stand-alone issue with a special election date, it would not get lost amongst other issues. o To allow time to know just exactly what it is that needs to be voted on. • Village Council Meeting Minutes August 23, 1990 Page 5 ------------------------------- Kevin Larkin, Tequesta citizen, stated he remembered the Public Safety Director stating that if Public Safety was to be in place by October 1991, fire equipment would have to be ordered by December 1990 - was that still true? Public Safety Director, Greg Spencer, reminded the citizens that when his proposal was made, it was with the highest projected cost and longest time projection for delivery of equipment. There are ways to lower costs and to provide equipment with a short ordering time allowance. Mrs. Nagey stated this is a vitally important issue and it would seem necessary that the citizens receive some written explanations of what Public Safety is and its functions. Council explained to Mrs. Nagey that there is a special edition Newsletter being written now by the Staff which has as many facts as possible regarding Public Safety. VII. COMMUNICATIONS FROM CITIZENS Pert Towne, felt the response time for the police in Tequesta was posing no problem and nothing needed to be done to better that response time, and that present fire protection is not only good but reasonable, cost wise. Ms. Towne researched some comparative cost figures and felt the amount Tequesta plans to spend on Public Safety is exhorbitant, unnecessary, and undesirable with the residents. She shared a copy of her cost research with Council. Harold Hutchinson, complained that Tequesta hired a consultant, under the pressure of TAVT, at $12,000.00 to do a report which was negative, yet still hired a Public Safety Director. Mr. Hutchinson felt that was a practice of waste, abuse, and self-interest on the part of the Village. Cheryl Onorato, felt taxpayers, during the last election, were deluded by the misnomer "Public Safety", and an absence of details concerning Public Safety. They were also unclear about the function of TAVT and its purpose. The taxpayers feel too many decisions are being made before enough facts are available. They are troubled by the lack of communication between Council and the taxpayers. Village Council Meeting Minutes . August 23, 1990 Page 6 ------------------------------- Lou Ann Hinds, President, Tequesta Pines Homeowners Association, was disappointed to discover there was nothing in the Tequesta Newsletter informing citizens of Public Safety. It was Mrs. Hinds suggestion that the Homeowners Associations of Tequesta form a group of their own, which would probably represent 80% of the Village, to ensure an informed citizenry. Don Seay, felt that according to the Consultant's Report, Council had chosen the wrong route by choosing Public Safety. He quoted the following from that Report: "'There does not exist strong, conclusive cost savings for significant service delivery improvements to warrant an immediate adoption of the Public Safety concept."', and "'The fact is, the Village is receiving high quality Fire and EMS Service from Palm Beach County at a relatively low cost."' Mr. Seay felt if Council had been responsible in their response to this Report, the Public Safety issue would have been put away earlier this year. Dick Meyer, with a background in the banking business, felt confident in stating that he felt it would not be cost- effective for Tequesta to have its own Public Safety Department, and that it could only mean more headaches for the Village, as opposed to staying with the County. Betty Nagy, felt Council was being underhanded in their dealings regarding Public Safety. She felt she was led to believe the Village would have to opt out of their contract with the County by a date not far in the future, but has discovered that, in fact, they can opt out anytime within the seven years of the contract. Mrs. Nagey felt the Public Safety Director was unqualified to perform as Chief Law Enforcement Officer. Glenn Rloiber, asked if it was possible to take Fire/Rescue services off the millage rate on the tax return and inserting it as a line item? Village Manager Bradford explained that was possible; Village Council would have to pass a motion or resolution to put it on the ballot, and the citizens would have to approve taking it off the millage rate. Councilmember Collings asked Mr. Kloiber what would be the advantages of his recommendation? He responded it would give the taxpayers an idea of costs of services. • Village Council Meeting Minutes • August 23, 1990 Page 7 ------------------------------- Lou Ann Hadsell, felt the citizens should have had a say in the hiring of a Public Safety Officer and asked who had the power to hire one. Village Manager Bradford responded that he had that power, with the approval of Council. Mr. Bradford further explained that the hiring of a Public Safety Officer was done methodically, legally and above-board, and nothing was hidden from citizens' view. Kevin Larkin, questioned the fact that several Council meetings ago he was told a decision needed to be made quickly regarding Public Safety since it took ten months to order equipment, only to hear tonight that it did not necessarily take ten months to order equipment. Mr. Larkin asked Mr. Bradford if Public Safety issues were money and politics. Mr. Bradford responded that the issues of Public Safety were multi-faceted, being response time, politics, money, organization, etc., with each of these issues being primary. Dottie Campbell, informed Council that on Wednesday morning, August 22, she attended Bessie DuBois Day and the Loxahatchee Historical Society sponsored by the Jupiter-Tequesta Chamber of Commerce and found no representation whatsoever of Tequesta there. She felt someone from Council or the Administrative Staff there should have been some representation, and explained it was not too late to respond with a letter or something in honor of Bessie DuBois Day. Ms. Campbell also requested the number of registered voters from Precinct 2 and 14 who voted in the last municipal election. She also felt the median strips in Tequesta needed to be weeded. Dr. Stanley Jacobs, explained that Public Safety for Tequesta was necessary because County costs have been going up 30-40% per year, with no control at the Village level. Tequesta needs to maintain control of its own destiny. Most of the citizens who spoke applauded the Council for making a motion to send this issue for Special Referendum. Those who were in attendance but were represented by another speaker were: Pauline Hutchinson, Penny McMahon, Don Pescitelli, Liz Schauer, Mary Seay, Brenda Allen, and Kathy Fitzpatrick. • Village Council Meeting Minutes • August 23, 1990 Page 8 Harold Hutchinson felt that, in view of the fact that the Special Referendum will not take place until January, 1991, he saw no need to have a Director of Public Safety, and saw no need to have a Chief Law Enforcement Officer since there existed a Chief of Police. He suggested that Council remove Mr. Spencer's title and either put him on a sabbatical to do just a study for Public Safety, removing him from all administrative responsibilities regarding the Police Department. Greg Spencer listened to the concerns of the citizens and stated that he understood the citizens want an impartial implementation plan put together and it should not be created in such a way that it is a self-fulfilling prophecy for himself. It complicated matters, however, in that he came to Tequesta expecting long-term employment, but if Council saw need to terminate his position, this evening would be a good time for several reasons, one being that he is due to close on a house in the Village tomorrow, and another being that it would give the citizens a better feeling personally by believing he would be more objective. Councilmember Collings moved that the title of Chief Law Enforcement Officer not be given to Greg Spencer and that he be allowed freedom to perform as a consulting analyst. There was no second. The motion was denied. VIII. DEVELOPMENT MATTERS A) Request for Extension of Special Exception and Site Plan Review Approval. Rev. Robert S. Taylor, Rector, Church of the Good Shepherd, 400 Seabrook Road. John Roberts, representative for Good Shepherd Church, explained that a six-month extension would be adequate. Village Council Meeting Minutes • August 23, 1990 Page 9 ------------------------------- Councilmember Burckart moved to approve the Request for Extension for a six month period. Councilmember Howell seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was passed and adopted. IX. NEW BUSINESS 1 A) Consideration of Approval of Interlocal Agreement between Palm Beach County Housing and Community Development and the Village for Community Development Block Grant Program. Village Manager Bradford explained this is an Agreement to continue the current Agreement with Palm Beach County for participation in the Palm Beach County Community Development Block Grant Program. This allows Palm Beach County to utilize Tequesta's population in their figures that they utilize in applying for funds from the Federal Government which causes them to get more money; then that money is used for low- income housing and community development projects throughout Palm Beach County. This would not give the County the privilege of building such in Tequesta; that would need Council approval. Councilmember Burckart moved to approve the above-referenced Interlocal Agreement. Councilmember Howell seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was passed and adopted. • Village Council Meeting Minutes • August 23, 1990 Page 10 ------------------------------- B) Ordinance - First Reading - Creating Regulations Governing the Handling and Disposal of Land Clearing and Construction Debris. Village Manager Bradford explained the Village received a letter on June 27 from the Palm Beach County Solid Waste Authority (SWA) expressing concern to all City Managers relative to recent serious reductions in the wastes stream in Palm Beach County. The request was that the Village require Nichols Sanitation to provide the Village with copies of all waste tickets received by Nichols when dumping at the dump and for the Building Department to verify that construction debris has been delivered to the SWA upon the contractor or builder seeking a Certificate of Occupancy (CO). In reviewing this matter with the Building Department, it came to Mr. Bradford's attention that Tequesta does not do the following two things: 1) when the builder is building a structure, the Village does not mandate the provision of a dumpster on site; and 2) Tequesta does not procedurally require a builder or contractor to show proof that they have, in fact, delivered their construction debris to a landfill as opposed to a vacant lot somewhere. Therefore, an ordinance has been prepared to cover those issues. Another concern is that there needs to be a cut-off point regarding renovations. There has to be a threshold of some sort. Because of that, it was suggested that the Ordinance be amended thus: Under Section 3, d. has been added which reads: ~~Small scale additions, alterations and remodeling may be exempt from the requirement to place an approved dumpster container subject to review by the Building Official, provided that requirement c. above is complied with regarding the removal of any refuse and debris generated by the permitted small scale project." It was also suggested to add under Section 3. e.: "Said dumpster will not be required when builder/owner/contractor can obtain a Burn Permit pursuant to Village regulations." Village Council Meeting Minutes August 23, 1990 Page 11 ------------------------------- Village Attorney Randolph gave the First Reading by title: "AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, CREATING REGULATIONS GOVERNING THE HANDLING AND DISPOSAL OF LAND CLEARING AND CONSTRUCTION DEBRIS; PROVIDING FOR TITLE AND PURPOSE; PROVIDING REQUIREMENTS FOR APPROVED ON-SITE REFUSE CONTAINER, MAINTENANCE DURING CLEARING AND CONSTRUCTION, REMOVAL OF CONTAINER AND VERIFICATION OF PROPER DISPOSAL OF LAND CLEARING AND CONSTRUCTION DEBRIS AT AN APPROVED SOLID WASTE AUTHORITY DESIGNATED FACILITY; PROVIDING FOR ADMINISTRATION FINER; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE." Attorney Randolph suggested that "PROVIDING EXCEPTIONS" be added just after DESIGNATED FACILITY;. Councilmember Collings moved to approve the First Reading of the Ordinance with all of the above-referenced amendments. Councilmember Burckart seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was passed and adopted. C) Consideration of Authorizing Proposed Vendors and Costs for the Water Department Remote Telemetry System. Tom Hall, Water Department Manager, explained there are presently six (6) production wells on the Village of Tequesta Water System. All six are in various stages of automation. This year's Budget originally allocated $67,000 (now downgraded to approximately $55,000) for this project, designated to include engineering, which is found now not to be necessary, since this is simply a hardware and software modification to each well site. These vendors are sole- source vendors who will be adding to equipment at the Treatment Plant to receive and send data back and forth to these particular wells. The majority of the work will be to automate the wells north of County Line Road, adjacent to Tequesta Park. C~ Village Council Meeting Minutes . August 23, 1990 Page 12 ------------------------------- Councilmember Collings moved to approve the proposed vendors and costs for the Telemetry System. Councilmember Burckart seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was passed and adopted. X. UNFINISHED BUSINESS A) Ordinance No. 411 - Second Reading - Creating Potable and Irrigation Water Protection and Conservation Requirements throughout the Tequesta Water Service Area. Village Manager Bradford explained Ordinance No. 411 as being applicable throughout the Tequesta Water Service area, providing for low-flush toilets, low-flow shower heads and faucets, and moisture-control mechanisms for irrigation systems for all new construction and renovations for the express purpose of water conservation within this service area. Village Attorney Randolph gave the Second Reading of Ordinance No. 411 by Title. Councilmember Collings moved to approve the Second Reading of Ordinance No. 411. Councilmember Howell seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was passed and adopted. C~ Village Council Meeting Minutes August 23, 1990 Page 13 ------------------------------- XI. ANY OTHER MATTERS A) Councilmember Collings stated the Village should make a proclamation for Bessie DuBois Day on August 22. All Councilmembers concurred. B) Village Manager Bradford reminded Council of their Agreement between the Village and Palm Beach County for the construction coordination for the Old Dixie Highway Expansion Project and stated that negotiations with the County have discovered that the County will agree to allowing the Village to hold its money and release it on a monthly draw basis, but does not want to give the Village the ability to reject all bids. Mr. Bradford recommended that since the odds are slim that the Village would reject low bid, it would behoove the Village to agree to the above-referenced stipulations so as to finish the project in a timely manner. All Councilmembers present directed Mr. Bradford to proceed with the agreement and the project as per the latest negotiations with the County. C) Mr. Bradford reminded Council the week of the August 27 the first meeting is scheduled with Martin County relative to the water surcharge. w Village Council Meeting Minutes August 23, 1990 Page 14 ------------------------------- XII. ADJOURNMENT Councilmember Collings moved to adjourn the meeting. Councilmember Howell seconded the motion. The vote was: Acting Mayor Mackail - for Edward Howell - for Earl Collings - for William Burckart - for the motion was therefore passed and adopted and the meeting was adjourned at 9:20 P.M. -__J ~~/ Bill C. scavelis Finance Dire for/Village Clerk DATE APPROVED: /3. /9 9d Respectfully submitted, Fran Bitters Recording Secretary ....~ , L VILLAGE OF TEQUESTA WATER DEPARTMENT Post Once Boz 3474 • 357 Tequesta Drive Tequesta, Florida 33469-0474 • (407) 575-6230 M E M O R A N D U M T0: Thomas G. Bradford, Village Manager FROM: Thomas C. Hall, Water System Manager ~ DATE: August 15, 1990 SUBJECT: Telemetry For Remote Sites c AUGI~~ ~~ As you are aware, $55,000 has been allocated in this year's budget for the above. These upgrades and computer enhancements will allow us to allocate our man-hours in a more productive manner by reducing travel time, fuel costs and physical inspections. After approval, I would anticipate this project to be completed pithier six months of that date. Encumbrances pill be carried over into FY-91. Quotes have been received from vendors relative to this work and a brief summary is as follows: o Florida Measurement and Control (Aquatrol) Hardware ~ Software -- $35,870.00 This is a sole source supplier to provide additions to existing Aquatrol equipment. The hardware and softpare addition pill add automation to Wellfield 05 phich will include start/atop, flops and pater level drawdowns. Drawdown instrumentation pill also be added to Wells 23 and 7R. Additionally, we would then be able to abandon several of the Southern Bell leased phone lines which are used for start/stop controls only. o Sensus Technologies (Rockwell) Metering equipment -- $ 3,876.50 Equipment will be provided to modify existing Rockwell flop meters at each well and then information pill be transmitted to the mater Treatment Plant through our telemetry system. We spec and use Rockwell (now Sensus) pater meters exclusively for flop measurement in our yells and distribution system. Page 2 August 15, 1990 Telemetry For Remote Sites o Electrician (R.A.J Electric) Hardware and wiring installations -- $ 6,000.00 We have been using this vendor for our electrical needs in our water system and have been extremely happy with the quality of work, service response and pricing. Several other local vendors have been previously used and did not meet our standards relative to time and costs. Total anticipated cost: $45,746.50 Our Water Treatment Plant personnel will be providing some support labor with hardware installation thereby helping to keep costs at a reasonable level. I would like to request this item be placed on the Village Council Agenda for their review and approval on August 23, 1990. I will be happy to address any of their questions or concerns at that time. TCH:gk - r: