HomeMy WebLinkAboutMinutes_Workshop_07/24/1990
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VILLAGE OF TEQUESTA
Post Office Box 3273 • 357 Tequesta Drive
Tequesta, Florida 33469-0273 • (407) 575-6200
FAX: (407) 575-6203
V I L L A
V I L L A G E
M E E
J U
G E O F T E
C O U N C I L
T I N G M I N
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Q U E S T A
W O R K S H O P
U T E S
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I. The Tequesta Village Council held a workshop meeting at the
Village Hall, 357 Tequesta Drive, Tequesta, Florida, on
Tuesday, July 24, 1990. The meeting was called to order at
5:35 P.M. by Mayor Joseph N. Capretta. A roll call was taken
by the Recording Secretary, Fran Bitters. Councilmembers
present were: Earl L. Collings, Edward C. Howell, and Vice-
Mayor Mackail. Councilmember William Burckart was out of
town. Village Officials present were: Thomas G. Bradford,
Village Manager, Wendy Harrison, Assistant to the Village
Manager, Bill C. Kascavelis, Finance Director and Department
Heads.
II. REVIEW OF BUDGET DATA PREVIOUSLY REQUESTED BY VILLAGE COUNCIL
ON 7-19-90:
Village Manager Bradford reviewed the Supplemental Budget
Information sheet distributed to Council, covering:
o Budget Summary Comparison Expenditures FY90 to FY91;
o General Fund Budget Summary
o FY91 Discretionary Budget Additions
o Municipal Government Budgets Methodology
o Comparative Analysis of General Fund Expenditures FY90
to FY91
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o FY89 Analysis of General Fund and IBR Fund, Budget to
Actual. Mr. Bradford explained that this shows that the
Village received 8.4% more than anticipated, and spent
4.5% less than actually budgeted.
o Building Department Income/Expense Analysis
Mayor Capretta asked why the total on page 11 of the Budget
of FY90 was $223,865, with an anticipation of spending
$206,650. Why not start with $206,650 as the base, then add
the fixed, non-discretionary costs. Mr. Bradford stated the
reason for that are personnel expenses that have a boomerang
effect, which show up in the next fiscal year.
Village Council Workshop
• Meeting Minutes
July 24, 1990
Page 2
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Bill Kascavelis stated that if Council wanted to keep closer
tabs on expenditures, they could set up a contingency account,
and as unexpected expenditures arise, money could be taken
from the contingency account and put into the proper account
as needed to cover the cost, making it easier to earmark
unbudgeted expenditures. The Budget is presently based on
line items. Mayor Capretta stated another way of doing that
is to place little contingencies all the way through the
Budget, with the Council scrutinizing every little item. He
desired to see line items squeezed down as close as possible.
Then spending is not just arbitrary. Mr. Bradford explained
that either way, the net effect, relative to tax rate, is the
same.
Councilmember Collings felt the only way to trim the Budget
would be to cut headcount and/or specific projects. Mayor
Capretta suggested that more temporary help be hired, thereby
eliminating some of the costs of benefits. Mr. Bradford
explained there are already four part-time employees in
• Recreation and one in the Building Department.
Vice-Mayor Mackail stated he felt it was already a good
Budget.
III. REVIEW OF PROPOSED VILLAGE OPERATIONAL BUDGETS.
A) Finance and Village Clerk: Discretionary Budget
Additions - 1) Storage Rental, $1500, vacating records
from an office between Tom Hall and Gary Preston's office
and moved to a rental, properly-protected storage
facility; and 2) Machinery & Equipment, $500, for a
spreadsheet program.
B) Building Department: 1) Administrative Division,
Machinery/Equipment, $2000, for an additional PC and
Printer, to institute a more efficient Code Enforcement
Program and Field Inspection Program, and can be expanded
to include any inspection needed in connection with
Public Safety. The Building Department will eventually
do all fire plan reviews, all fire inspection field
inspections prior to COs, and all fire prevention
inspections. These will produce revenues; 2) to purchase
a used vehicle for the Building Department, instead of
turning in the present car for a new one.
Village Council Workshop
• Meeting Minutes
July 24, 1990
Page 3
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C) Police/Public Safety Department: 1) New Computer Setup -
Reports will now be done in a consistent format
recognized by the State, and personnel will be better
utilized; 2) Novel Networking System, $5000 - a
networking program which allows each terminal access to
central; 3) Uninterruptable Power Supply, to prevent
brown-outs, spikes, and computer equipment crashes; 4)
Moving radar units; 5) Computer Printer; 6) Camera with
auto-focus; 7) Patrol Division: four additional patrol
officers and one vehicle; training; uniforms; 8) Space
Needs Study and Drawing; 9) Provide a marine patrol unit;
10) New Fire Equipment; 11) Public Safety Building
Mayor Capretta stated his concern that the entire Council
fully understand the Public Safety concept and are in full
support of it. Mr. Spencer explained that Public Safety is
an evolving program. The way to control the Village's future
• is for the Village to control all of its services.
Councilmember Collings asked if used Fire Equipment was an
option instead of the expense of new equipment. Mr. Spencer
answered it is a consideration; however, the equipment would
be at least seven years old, probably require a lot of
maintenance and the Village has no maintenance garage, there
would be no warranties, and would require cash up front.
D) Public Works & Recreation: Machinery/Equipment - new
Bobcat, $28,000, new mower, $3,500. Streetscape Trees -
replacement of Royal Palms on Tequesta Drive and some
Queen Palms on U.S. Highway 1, $21,000. Playground/Park
Equipment - replacement of park tables, $7,000.
Councilmember Howell asked if it was possible to earmark funds
for cultural activities. Mayor Capretta and Councilmember
Collings agreed that could be done, and suggested that Mr.
Howell work together with Gary Preston to plan something.
E) Water Department: Additional Secretary/Clerk, $32,800,
to increase Departmental productivity. This new person
will also serve as secretary to Public Works &
Recreation.
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Village Council Workshop
. Meeting Minutes
July 24, 1990
Page 4
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IV. VILLAGE COUNCIL COMMENTS AND DIRECTION RELATIVE TO PROPOSED
FY91 BUDGET.
Mayor Capretta stated there were several decisions Council
needed to make: 1) the boat; 2) will the garbage be included
on the water bill.
Councilmember Collings felt the only mechanical way to handle
the garbage would be to put it on the water bill, thereby
avoiding jeopardizing commercial users.
Mr. Bradford reminded Council that they must vote on the
millage rate. After that action, the millage rate cannot be
raised, but it can be lowered. Councilmember Collings,
because of equity, agreed with Mr. Bradford's recommendation
to keep garbage out of the millage rate, thereby making the
• millage rate 5.75. Vice-Mayor Mackail and Mayor Capretta
concurred.
Mayor Capretta, Mayor Capretta and Councilmember Collings
favored the Village having a patrol boat. Councilmember
Howell was not convinced the boat was a good idea, and
questioned whether a secretary was needed for the Water
Department.
It was decided that the 5.75 millage rate would be
established, and that the garbage would appear on the Water
Bill.
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. Village Council Workshop
Meeting Minutes
July 24, 1990
Page 5
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III. ADJOURNMENT
The meeting was adjourned at 8:05 P.M.
Respectfully submitted,
~~~ kito
Fran Bitters
Recording Secretary
Bill C. ascavelis
Finance Director/Village Clerk
DATE APPROVED:
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