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HomeMy WebLinkAboutMinutes_Workshop_07/19/1990 VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (407) 575-6200 FAX: (407) 575-6203 V I L L A V I L L A G E M E E J U G E O F T E C O U N C I L T I N G M I N L Y 1 9, 1 Q U E S T A W O R R S H O P U T E S 9 9 0 I. The Tequesta Village Council held a workshop meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, July 19, 1990. The meeting was called to order at 5:35 P.M. by Vice-Mayor Ron T. Mackail. A roll call was taken by the Recording Secretary, Fran Bitters. Councilmembers present were: Earl L. Collings, Edward C. Howell, and William. Burckart and Vice-Mayor Mackail. Mayor Joseph N. Capretta arrived at 5:43 P.M. Village Officials present were: Thomas G. Bradford, Village Manager, Bill C. Kascavelis, Finance Director and Department Heads. II. REVIEW OF PROPOSED VILLAGE OPERATIONAL BUDGETS: Village Manager Bradford gave an overview of the Budget, going over quickly the program descriptions, then opened it up for discussion: The total of all expenditures for this proposed Budget, including capital projects, debt service, and inter fund transfers, is $8,522,000. The Budget is significant this year, since it particularly addresses the Village's needs relative to Public Safety, Water Department Capital Improvements, and the Solid Waste collection. A) General Fund Total projected spending for FY91 is 3.9 million: Tequesta's taxable value for FY91 $334,451,740 is a 15.4% increase in taxable value. The proposed millage rate is 5.75, which is a 7.5% reduction from the current millage rate of 6.1828 mills; however, the proposed millage rate is 6.3% over the rolled-back millage rate of 5.4086 mills. Councilmember Collings asked that a letter to the citizens be written clearly stating the above. Mr. Bradford stated the Staff is presently working on the Newsletter. Village Council Workshop • Meeting Minutes July 19, 1990 Page 2 ------------------------- Highlights of the General Fund for FY 91 are as follows: o Four Public Safety Officer positions plus one additional patrol vehicle: $212,710. o Increase of 18.8% in Palm Beach County Fire-Rescue Service. Total Cost: $600,000. o Provision of one (1) twenty-one foot (21') Marine Patrol Boat. Cost, including operating expenses: $38,850. Council questioned whether this should be included in the Budget. It was suggested that a boat could be donated. Mr. Bobbett, who originally suggested the idea of a boat for Tequesta, offered to donate a boat, but with provisions attached, and that provision would cost more money than the project is worth. Councilmember Collings suggested the Jupiter/Tequesta Yacht Club be approached about donating a boat. Mr. Bradford pointed out that the critical part of • obtaining a boat is the engine. o Curbside recycling program. Total cost per single family home per month: $1.84. o Garbage and trash collection per single family home per month: $8.60. This charge will appear on the water bill. o Employee health insurance premiums - increase of 15%. Mayor Capretta asked Mr. Bradford if the spending increase for the General Fund of $425,000 was substantially understated, that it should be more like $600,000. Mr. Bradford explained that what will be paid to Nichols Sanitation for recycling is still in the spending number. What is not, is what the Solid Waste Authority is getting, which is approximately $200,000+. Mayor Capretta stated that is more like a 20% increase in spending. Mr. Bradford stated he would point out the increases as he goes over each department in detail. Councilmember Collings asked why the 1991 revenues for licensing were substantially lower than last year's estimate and why the estimate was so high for 1990. Mr. Bradford explained it was because of the economic downturn in the housing industry, and the impact and growth management fees ' that began September '89 made the cost of housing go up; therefore, permit fees declined radically. Village Council Workshop • Meeting Minutes July 19, 1990 Page 3 ------------------------- The same holds true for virtually every city in Palm Beach County. o Employee salary expenses - 8% increase (3% of which is for employee merit pay increase). o Florida Retirement System 7% increase for regular employees and 27% for special risk employees (Police Officers). Legislative Division = 4% increase for FY91. Executive Division = 7% increase. Financial & Administrative Division = 7% increase. Legal Counsel Division = 11% increase. • Comprehensive Planning Division = 1% increase. Other General Government Services Division - 39% decrease, since the improvements to Tequesta Drive are finished. Vice- Mayor Mackail asked if it would be financially feasible for the Village to do their own Comprehensive Plan. Mr. Bradford stated that would require a full-time planner on board, which would be more expensive. Police Division - Administrative Management = 32% increase because of the new Public Safety Director and the Public Safety Program. - Communications = 8% increase. - Investigative Services = 8% increase. - Patrol Services = 12% increase. (Headcount for FY91 needs to be changed from 12 to 16). Councilmember Collings stated he would like to see the supplemental sheet on the entire Public Safety Department. Mayor Capretta stated he felt productivity and efficiency was missing from the Budget, and that headcount is an important issue when discussing financial efficiency. He felt it was a good suggestion to either decrease manpower or find a way to ' get the current manpower to absorb more workload. Village Council Workshop • Meeting Minutes July 19, 1990 Page 4 ------------------------- Mayor Capretta suggested that it might be easier for each Department Head to present his own Department's Budget, then have Council suggest that 5% or a dollar amount be taken right off the top of that and the Department Head instructed to offset it. Building and Zoning Division - Administrative Management down by 1%. - Inspection and Compliance, a 12% increase. He suggested that either costs should be lowered or building permits needed to be raised to cause the Building Department to be a "break-even" Department. Mr. Bradford pointed out that the staff level in the Building Department was only two (2), which is about the minimum to do that function. Mayor • Capretta asked why Building Department spending went up if there was no construction. Mr. Bradford responded that costs went up last year was not because the Village expected a big windfall from construction, but that a full-time Code Enforcement Officer was added who backs up the Building Official. A part-time contractual secretarial position was also added. One cannot predict what the U.S. economy will do, therefore it is impossible to predict income. Emergency Management Division - Civil Defense, went up because of the proposal this year to buy another portable emergency generator. Fire Rescue - Administrative, Fire Fighting, Prevention & Emergency Medical Services, 18% increase. Public Works - Garbage/Solid Waste Disposal, down 36%, since this will now be billed directly to the consumer. - Streets, Drainage, Grounds and Facility Maintenance, up 13%, since a new Bobcat (small miniature backhoe) is • needed this year. Village Council Workshop • Meeting Minutes July 19, 1990 Page 5 ------------------------- Health Services - Mosquito Control, 4% increase. Councilmember Burckart left the meeting at 7:00 p.m. Recreation - Facilities Maintenance, up 1%. - Youth Programs, up 4%. Total General Government expenditures up from $3.6 million to $3.9 million. B) Improvement Bond Revenue Fund This is where all Non Ad Valorem Revenues are funneled through. It represents franchise fees, utility services taxes, and other revenues. C) Improvement Bond Revenue Sinking Fund - Sinking Fund, costs of debt service on 1976 Bonds, down this year, with interest at $7,500. Mayor Capretta asked when interest is paid on municipal bonds, how does that get back into the annual budget. Mr. Bradford answered that Revenue Bonds are paid through Non Ad Valorem Revenues, skimmed from the top to pay debt service, with the remainder going to the General Fund so it doesn't show up in operating expenses. If there was a General Obligation Bond where voters have to approve the debt, then it shows up as a direct expense in the General Fund Budget and actually shown on the taxpayers bill. D) Capital Improvement Fund - Public Works - Projects proposed for next year: the remainder of landscaping on Beach Road; $25,000 for Cypress Drive Drainage; Country Club Drive Paving; Entrance sign at Beach Road; U.S. 1 Medians; Tequesta Drive, west, paving; Seabrook Drainage. Village Council Workshop • Meeting Minutes July 19, 1990 Page 6 ------------------------- - Public Safety - Proposed Public Safety Building $70,000. Mr. Bradford suggested the Cypress Drainage project may possibly be addressed through the Northern Palm Beach County Water Control District. Mayor Capretta stated that if NPBWCD designs a site retention system, there will be no drainage problems to address. E) Water Enterprise Fund o One additional secretarial position to Water Department. o Debt service ratio estimated to be 1.74 for FY 91. o Cost of distribution is up 9%. o Proposed improvements to and expansions of the Water Department facilities: $2,489,800. The centralized garage will be built south of Bridge Road by the Tequesta Water Tower and will be used by the Water Department and Public Works. o Debt service for water enterprise: $312,240, up $8,000. Mayor Capretta asked if there was a total headcount before and after the proposed Budget. Mr. Bradford stated the proposed Budget requests five additional positions, four Public Safety Officers and a Clerk/Secretary in the Water Department, increasing the total number of full-time employees from 51 to 56. Councilmember Collings asked that the total headcount be compared with gross revenue and gross expense. Council proposed that another Budget Meeting be held on Tuesday, July 24 at 5:30 p.m. Village Council Norkshop Meeting Minutes July 19, 1990 Page 7 ------------------------- III. ADJOURNMENT Councilmember Collings moved to adjourn the meeting. Vice- Mayor Mackail seconded the motion. The vote was: Mayor Capretta - for Edward Howell - for Earl Collings - for Ron T. Mackail - for the motion was therefore passed and adopted and the meeting was adjourned at 8:00 P.M. ATTE ~ ~~,,~'' Bill C. Ka cavelis Finance Director/Village Clerk DATE APPROVED: Respectfully submitted, Fran Bitters Recording Secretary