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HomeMy WebLinkAboutMinutes_Regular_03/30/1989 • • VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (407) 575-6200 FAX: (407) 575-6203 V= L L AGE O F T E QUE S TA V= L LAG E C OUNC 2 L MEET = NG AND PUBL = C HEAR = NG M = NUT E S MARCH 3 0, 1 9 8 9 I. The Tequesta Village Council held a regularly scheduled Village Council and Public Hearings Meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, March 30, 1989. The meeting was called to order at 5:30 P.M. by Mayor Joseph N. Capretta and a roll call was taken by Joann Manganiello, Administrative Secretary. Councilmembers present were: William E. Burckart, Earl L. Collings, Ron T. Mackail, Edward C. Howell, Vice-Mayor and Joseph N. Capretta, Mayor. Village Officials present were: Thomas G. Bradford, Village Manager; John C. Randolph, Esq., Village Attorney; Wendy K. Harrison, Administrative Assistant to the Village Manager; Bill C. Kascavelis, Finance Director/Clerk; Department Heads and Joann M. Manganiello, Administrative Secretary. II. Councilmember Collings gave the Invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. APPROVAL OF AGENDA A) Councilmember Burckart requested to report on the recent Loxahatchee Management Coordinating Council Meeting he had attended. B) Councilmember Collings requested to comment on the Village Council's Reorganizational Meeting. C) Mayor Capretta requested to make some general comments. D) Village Manager Bradford requested that the agenda also be amended to include Council review of Resolution No. 8-88/89, Tentative Settlement Approval of two parcels of land for Tequesta Drive Improvement Project, under Item X, Any Other Matters. • • Councilmember Collings moved, seconded by Councilmember Mackail, "to approve the Agenda as amended." The vote on the motion was: William E. Burckart - for Joseph N. Capretta - for Earl L. Collings - for Edward C. Howell - for Ron T. Mackail - for Village Council Meeting Minutes March 30, 1989 age 2 the motion, therefore, passed and the Agenda was approved as amended. V. PUBLIC HEARINGS A) Local Planning Agency Public Hearing Mayor Capretta declared the Public Hearing, "here and now" Village Consultant Jack Horniman explained that the purpose of this Public Hearing was to consider approval for the transmittal of Village of Tequesta Comprehensive Development Plan to the Village Council. He noted that the Local Planning Agency of the Village Council had previously held four Workshop Meetings to review the goals, policies and objectives of the various elements of the Village of Tequesta Comprehensive Development Plan Draft and make recommendations regarding the same. The revised Comprehensive Development Plan would then be submitted to the State Department of Community Affairs. Mr. Horniman recommended transmittal to the Village Council, if there were no objections. Former Mayor Carlton Stoddard congratulated Council for its professional, thorough and conscientious preparation of the Village's Comprehensive Plan and thanked Jack Horniman for his help as well. He stressed the importance of coordination between the Comprehensive Development Plan and the Village of Tequesta's zoning ordinances and local policies. He questioned whether the Connector Road was included in the Plan and suggested that Tequesta offer any necessary assistance in working towards an Intergovernmental Agreement between Palm Beach and Martin County. Councilmember Burckart commented that he didn't see any changes discussed during the Village Council Workshops. Village Manager Bradford reassured Burckart that all changes were made in the goals, policies and objectives pursuant to Workshop Meeting tapes and notes. Mr. Bradford noted that Council was not adopting the Comprehensive Plan now, only transmitting the Plan to the State. The Village would have time to make additional changes in the near future. The Comprehensive Plan must get to Tallahassee by April 3. Councilmember Mackail Howell,"to transmit the Development Plan to the motion was: moved, seconded by Councilmember Village of Tequesta Comprehensive Village Council." The vote on the Earl L. Collings Joseph N. Capretta Edward C. Howell Ron T. Mackail William E. Burckart - for - for - for - for - abstained Village Council Meeting Minutes March 30, 1989 age 3 the motion, therefore, passed and was adopted. B) Village Council Public Hearing Mayor Capretta once again announced the Public Hearing and asked for any comments. Councilmember Collings explained that the nature of this Public Hearing - transmittal of Village of Tequesta Comprehensive Development Plan to the Department of Community Affairs was due to the fact that Tequesta's Comprehensive Planning Consultant went out of business and the Village Council in a bind, had to "pick-up- the-pieces", edit and transmit the Comprehensive Plan to the State for review. Councilmember Howell, moved, seconded by Councilmember Collings, "to transmit the Village of Tequesta Comprehensive Development Plan to the Department of Community Affairs." The vote on the motion was: Earl L. Collings - for Joseph N. Capretta - for Edward C. Howell - for Ron T. Mackail - for • William E. Burckart - abstained the motion, therefore, passed and was adopted. Following the vote, Mr. Burckart noted that he did not vote on either of the two motions for transmittal due to revision omissions in the draft. Mr. Horniman reiterated that any items omitted from the draft would be included at a later date. Councilmember Collings remarked that he saw substantial changes in goals, policies and objectives, however, major changes in the text were not addressed prior to transmittal. Such items will be addressed when the Village Comprehensive Development Plan is returned with Department of Community Affair's comments (within 90 days.) He recommended that Council wait for comments from the State before proceeding. John C. Randolph, Village Attorney asked Mr. Horniman whether or not substantiative changes can be made to the Comprehensive Plan once it is initially submitted? Mr. Horniman recommended that Village Council transmit the Plan, wait for the Department of Community Affair's review and comments, and then hold the required Public Hearings at time of adoption. Attorney Randolph inquired if the Village had to re-submit any substantiative change after the State Law has reviewed it? . Mr. Horniman advised that it would be prudent . the Village Council hears from the State. government, the Village Council has sixty to wait until As a local (60) days to Village Council Meeting Minutes March 30, 1989 ge 4 respond and adopt the Plan. Mayor Capretta agreed with Councilmember Collings and Horniman "to wait" and advised Councilmembers to "hold on" to the original changes. VI. APPROVAL OF MINUTES AND REPORTS A-C) Councilmember Howell moved, seconded by Councilmember Mackail, "to approve the Local Planning Agency Workshop Meeting of the Village Council Minutes of the meeting held on March 8, 1989; and the Village Council Meeting Minutes of the meeting held on March 9, 1989." The vote on the motion was: William E. Burckart - for Earl L. Collings - for Joseph N. Capretta - for Edward C. Howell - for Ron T. Mackail - for the motion, therefore, passed and the Minutes of the above- referenced Village Council Meetings were adopted. • Councilmember Howell moved, seconded by Councilmember Collings, "to approve the Local Planning Agency Workshop • Meeting of the Village Council Minutes of the meeting held on March 14, 1989." The vote on the motion was: William E. Burckart Earl L. Collings Joseph N. Capretta Edward C. Howell Ron T. Mackail - for - for - for - for - for the motion, therefore, passed and the Minutes were adopted. VI. D) PUBLIC WORKS COMMITTEE MEETING; MARCH 15, 1989 Village Manager Bradford reviewed highlights of the Minutes concerning design improvements on Tequesta Drive (Tequesta Drive Improvement Project), specifically, at Tequesta Plaza and Lighthouse Plaza, as presented by James K. Collins and Richard Staudinger, Engineers, Gee & Jenson. Wendy Harrison reviewed design plans with a slide presentation to point out traffic flow; turn lanes, U-turns, ingress and egress, and the diamond-shaped island. Councilmember Burckart questioned whether Tequesta Drive is wide enough to make a U-turn? Member Collings pointed out . that it is the same width as U.S. Highway One and Tom Bradford noted that it is not ideal, but also not against • D.O.T. standards. Mr. Bradford explained that the reason this item was being discussed is to enable Council and the public to be informed and assured of the actions being recommended. Village Council Meeting Minutes March 30, 1989 ge 5 Village Attorney Randolph asked if Council is approving the minutes for receiving and filing or approving Public Works Committee recommendations for actions contained within the minutes. Council consensus was "yes" to both. Christopher Cloney, Esq., Attorney for the owners of Tequesta Plaza, voiced concern that the location of the diamond island would have a significant impact on Tequesta Plaza's property value. Mr. Cloney introduced Ms. Molly Hughes, Transportation Engineer, McMahon Associates, Inc. She stated her objection to the inability to make left turns from Tequesta Plaza onto Tequesta Drive. She further stated that the "optimal location" for a left turn or a cross-over was between two traffic lights. Questions as to the location of the median, the adequacy of U-turn analysis, traffic counts, accident analysis, and through north and south bound movements have not been answered to her client's (Fehlhaber Corporation) satisfaction; concerned about "property value impact." Ms. Hughes requested that the decision to adopt said plan be delayed. Councilmember Collings suggested that Village of Tequesta Engineers, Gee & Jenson, meet with • Tequesta Plaza Engineers, McMahon Associates, Inc. to review these concerns. • A brief discussion followed during which Councilmember Mackail noted that the Department of Traffic made recommendations and concurred with the engineering plan. Councilmember Mackail asked Attorney Randolph about the Village's liability regarding the proposed plan. Attorney Randolph explained that since the Village is acting in a planning capacity (not an operating capacity), it is immune in this regard. Village Manager Bradford stressed that time was of the essence if any changes were to be made; contract is going out for bid shortly. He suggested that Mr. Collings' recommendations be taken and engineers of both parties meet soon to address the issue. Ms. Hughes welcomed the opportunity to work with Gee & Jenson and to perhaps work out possible solutions to the "no left turn going east" restrictions. Members Collings and Burckart stated that Council's intention was to eliminate a problem associated with the cross over (which already exists), and elimination of a left turn leaving Tequesta Plaza has since evolved as the best solution. Mayor Capretta addressed Attorney Cloney and expressed the following: o Council hopes the $1,000,000 Tequesta Drive Improvement Project will enhance property values. Village Council Meeting Minutes March 30, 1989 age 6 o Council would like to "get together" with his client, Fehlhaber Corporation, and Publix as well, in hopes of coordinating their interests with those of the Village. o As a gesture of good intentions and in the spirit of cooperation, Council will give their engineers until next Wednesday, April 5, to meet with the Village Engineers to review the proposed plan. Mayor Capretta asked Attorney Cloney to convey Council's message to his client, Fehlhaber Corporation. Village Manager Bradford recommended approval of design improvement plan on Tequesta Drive subject to revisions of proposed diamond by next Wednesday, April 5. Councilmember Collings moved, seconded by Councilmember Mackail, "to approve design improvements on Tequesta Drive subject to Village Engineers recommendations after review, prior to Wednesday, April 5, 1989." The vote on the motion was: William E. Burckart - for Earl L. Collings - for • Joseph N. Capretta _ for Edward C. Howell for Ron T. Mackail - for the motion, therefore, passed and was adopted as amended. VI. E) Councilmember Mackail moved, seconded by Councilmember Collings, "to approve the Village Manager's Report covering the period from March 6 through March 17, 1989." The vote on the motion was: William E. Burckart - for Earl L. Collings - for Joseph N. Capretta - for Edward C. Howell - for Ron T. Mackail - for the motion therefore, passed and the Village Manager's Report was adopted. VII. COMMUNICATIONS FROM CITIZENS Mr. Mac Goodner (Goodner's Variety), a Tequesta Plaza tenant, stated that he and other merchants in the area are very concerned that the proposed design improvement plans for Tequesta Drive will make it more difficult to do business there. He was especially concerned with the possibility of having the eastern route closed. Mayor Capretta stated that, • right now, the Village has no intention of closing the eastern route. Village Council Meeting Minutes March 30, 1989 age 7 Stan Jacobs was of the opinion that the Village is creating a worse problem by allowing U-turns. He believes the accident rate will remain the same, if not increase. VIII.DEVELOPMENT MATTERS A) Consideration of Free-Standing Sign Site Plan Review for Church of Good Shepherd. Mr. Fred Rutter, representing the Church of the Good Shepherd, presented a picture of the proposed sign to the Council. Scott D. Ladd stated that it was in compliance with Village sign codes and recommended approval. Councilmember Burckart moved, seconded by Councilmember Earl L. Collings, "to approve the free-standing sign for Church of the Good shepherd." The vote on the motion was: William E. Burckart - for Earl L. Collings - for Joseph N. Capretta - for Edward C. Howell - for Ron T. Mackail - for • the motion, therefore, passed and was adopted. IX. NEW BUSINESS A) Resolution No. 6-88/89 Village Manager Bradford informed Council that Gary Van Brock, agent for First Union National (Bank of Florida), had agreed on a purchase price of $15,000 (appraised value) for Parcel 17, located at the northeast corner of the intersection of Tequesta Drive and Old Dixie Highway. Mr. Bradford recommended approval of this Resolution and purchase, necessary for the construction of Tequesta Drive. Village Attorney Randolph read by title Resolution No. 6- 88/89, "A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING SETTLEMENT FOR ACQUISITION OF LAND FOR ROAD CONSTRUCTION AND IMPROVEMENT OF TEQUESTA DRIVE IN PALM BEACH COUNTY; AUTHORIZING THE VILLAGE COUNCIL, VILLAGE MANAGER, AND VILLAGE ATTORNEY TO APPROVE AND RATIFY THIS SETTLEMENT AND EXECUTE DOCUMENTS NECESSARY TO EFFECTUATE THE SETTLEMENT; AUTHORIZING AND DIRECTING THE VILLAGE COUNCIL, VILLAGE MANAGER, VILLAGE ATTORNEY AND VILLAGE STAFF, AS IS APPROPRIATE TO TAKE SUCH • FURTHER ACTIONS AS ARE NECESSARY TO ACCOMPLISH THE TERMS OF THIS SETTLEMENT AGREEMENT AND TO ACQUIRE THE PROPERTY FOR THE . VILLAGE OF TEQUESTA." Village Council Meeting Minutes March 30, 1989 age 8 Councilmember Mackail moved, seconded by Councilmember Howell, "to approve Resolution No. 6-88/89 as presented." The vote on the motion was: William E. Burckart - for Earl L. Collings - for Joseph N. Capretta - for Edward C. Howell - for Ron T. Mackail - for the motion, therefore, passed and Resolution No. 6-88/89 was adopted. B) Selection of Name for "New Road" Village Manager Bradford noted that in the Minutes of the March 15th, Public Works Committee Meeting, Council was directed to provide a name for the "New Road", which runs from U.S. Highway One to Old Dixie Highway. A list of suggested names was provided for consideration although Council was not obligated to select any one of them. Mayor Capretta suggested naming the road in memory of former Mayor Howard F Brown Memb r C lli h " " . . e o ngs t ought Plaza Road was directive and concise. Member Mackail liked "New Road" but noted thi 't f s wasn easible; Member Howell suggested that "Village Boulevard," "Way," helps to identify the Village. He preferred "Village Boulevard" noting that "boulevard " , from an engineering standpoint, was acceptable. He also pointed out that said road was probably the biggest road the Village had since Tequesta Drive. Burckart agreed. Councilmember Mackail moved, seconded by Councilmember Burckart, "to approve "Village Boulevard" as the name for "New Road". The vote on the motion was: William E. Burckart Joseph N. Capretta Earl L. Collings Edward C. Howell Ron T. Mackail the motion, therefore, Boulevard" was adopted. C) Resolution No. 7-88/89 Village Manager Council regardi; • Task Force for Council as to Tequesta Plaza, lands within - for - for - for - for - for passed and the name "Village Bradford referred to the memo he addressed to zg his investigation into the creation of a the purpose of making recommendations to proper redevelopment of Lighthouse Plaza and as well as remaining C-2 commercially zoned the Village. He informed Council that he Village Council Meeting Minutes March 30, 1989 age-g------------------------- • has spoken to Stan Jacobs, Ed Nelson, Carlton Stoddard, James Pilz and James Stergas, all of whom are interested in serving on the proposed Task Force and agree with the idea of a "master plan" for development and redevelopment of Downtown Tequesta. Mr. Bradford further explained that the Task Force would be established for a period of one year, meet a minimum of two times a month, and prepare and present to Council one report at least every three months. The purpose of the reports is to make recommendations to Council for actions relative to development and redevelopment of commercial districts (C-2 zoned) in Tequesta. After reviewing proposed Resolution No. 7-88/89, Council decided on the following amendments: o delete last "Whereas" o delete Section 2, which listed names of persons interested/appointed to serve on the Task Force. • Village Attorney Randolph explained, that if the Task Force • was to be continued for more than one year, the Village would need a more generic resolution to appoint people every year or two years. If a person could not fulfill his/her term, Council could then appoint another. Councilmember Burckart asked if anyone else, perhaps Community Appearance Board members, had shown an interest in the Task Force? Mr. Bradford said it doesn't preclude others; Council could always "add" a sixth body, preferably a Tequesta resident. Mayor Capretta recommended limiting the number to five; if too many, it becomes difficult to "focus in" on specific recommendations. Councilmember Collings suggested, "... a minimum of 5 residents." Councilmember Mackail recommended that reports be made to Council on a monthly basis, periodically informed. Mr. Bradford explained that the Resolution sets up a minimum "formal" report; copies of Task Force Meeting Minutes would be provided to Council for up-to-date information more frequently. Councilmember Mackail also made mention of a "charette" held by the Town of Juno Beach under the supervision of Jack Horniman, Village Planning Consultant. It proved very successful and may be worth considering for Village of Tequesta. Councilmember Mackail moved, seconded by Councilmember • Collings, "to adopt Resolution No. 7-88/89, creating the Tequesta Downtown Development Task Force, as amended." The • vote on the motion was: Village Council Meeting Minutes March 30, 1989 age 10 ------------------------------- • • • William E, Burckart Joseph N, Capretta Earl L. Collings Edward C. Howell Ron T, Mackail - for - for - for - for - for the motion, therefore, passed and Resolution No. 7-88/89 was adopted as amended. Councilmember Burckart moved, seconded by Councilmember Howell, "to amend Resolution No. 7-88/89 to read, "Council has the right to appoint a replacement ...." The vote on the motion was: Joseph N. Capretta Earl L. Collings Ron T. Mackail Edward C. Howell William E. Burckart - for - for - for - for - for the motion, therefore, passed and Resolution No. 7-88/89 was adopted as amended. pertinent business of meetings. Former Mayor Carlton Stoddard asked Village Attorney John Randolph if the "Sunshine Law" applies to the Task Force and requested that he explain its meaning, Attorney Randolph responded that the Task Force is governed by the "Sunshine Law and essentially states that meetings always be held "in the sunshine"; meetings must be advertised; minutes taken and made available to the public. Furthermore, two or more members cannot meet/telephone at any time to discuss Mr. Stoddard also asked Attorney Randolph to explain "Conflict of Interest (of Members)." Attorney Randolph stated that Florida Statute specifies, that if a member stands to gain financially as a result of a particular vote, a Conflict of Interest Form must be completed, stating in writing that he will abstain from voting; said form must be filed with the Village Clerk. Mayor Capretta suggested the Task Force first hold an Organizational Meeting, followed by a Joint Workshop with Council to "define" goals and objectives. Stan Jacobs asked whether Council had made a decision regarding the Planning Commission. Village Manager Bradford informed Dr. Jacobs that Section 7 of Resolution No. 7-88/89, "abolished the Planning Commission." Village Council Meeting Minutes March 30, 1989 age 11 X. ANY OTHER MATTERS A) Councilmember Burckart reported that the Loxahatchee Management Coordinating Council elected officers at its last meeting. Mr. Burckart suggested that plaques be presented to the Planning Commission Members for their past efforts and excellent service rendered to the Village. Member Burckart also inquired whether the Village Comprehensive Plan would be computer programmed? Wendy Harrison replied that their intention was to have the hard copy digitized, the least expensive procedure. • B) Councilmember Collings formally congratulated Joseph Capretta on his recent election as Mayor. He expressed the hope that the five Councilmembers would continue to work objectively on behalf of the Village. He also voiced his displeasure that the memo he sent to the Council - in which he supported and recommended Ron Mackail for re-election as Mayor - was neither discussed nor read into the records of the Reorganizational Meeting. C) Resolution No. 8-88/89 Village Manager Bradford reviewed the recommendation to approve tentative settlement agreements reached with owners of Parcel 12 - Tequesta Corporate Center Partners (land at southeast corner of Tequesta Drive and Old Dixie Highway) in the amount of $22,800. (see attachment; Memo: Village Council, March 30, 1989, for explanation of settlement) Parcel 21 - Inlet Professional Building in the amount of $10,000. (see attachment; Memo: Village Council, March 30, 1989, for explanation of settlement) Mr. Bradford stressed the need to expedite approval on behalf of these two parties and recommended adoption of Resolution No. 8-88/89. In the discussion of these settlements which followed, Councilmember Collings noted that he was under the impression Tequesta Corporate Center had no objection to the setback requirements for the sign on the bank (15 feet from right-of- way), instead, as noted by Mr. Bradford, they were upset with anticipated impact which they knew would be substantial (loss of two parking spaces.) Village Council Meeting Minutes March 30, 1989 age 12 Councilmembers Burckart and Howell were displeased with Tequesta Corporate Center's position and lack of cooperation, as well as with the amount of settlement, but realized Council didn't have much choice in the matter. Mr. Howell "qualified" his approval in that he was disappointed with Jupiter-Tequesta National Bank, and asked that this "qualification" be recorded in the Minutes. Mayor Capretta requested a "Box Score" from Village Manager Bradford which stood as: 17 properties; 7 properties "settled" (including the above mentioned Parcels 12 and 21), and 10 properties still in condemnation process (April 5, 1989, date of condemnation proceedings.) Councilmember Collings asked how the Village stood in relation to budget? Attorney Randolph explained the Order of Taking: (1) public necessity, (2) financial state - whereby a jury determines the value of the property The Village won't know until then. Mayor Capretta was disappointed that more property owners didn't want to settle before April 5. Mr. Bradford noted that it would behoove them not to settle the case because attorney fees are paid by the taking entity. Attorney Randolph also pointed out that in Eminent Domain, the amount of money represented by appraised value must be available. Mayor Capretta asked if the Village has done all it can to assist with the property settlements; can Council do more to help? Tom Bradford expressed hope that more owners would settle and cited Mr. Ed Nelson as being instrumental in the settlement with Jupiter-Tequesta Bank. As Village Manager Bradford sees it, the major impediment at this time is the F.E.C. Railroad. He indicated the Village's need to settle its historical lawsuit, $50,000 including interest by State Law, with the F.E.C. Railroad. The Railroad will not cooperate until it is finally settled. Mr. Bradford intends to bring this issue before the Village Council at the next scheduled meeting. Village Attorney Randolph will prepare a presentation. Councilmember Mackail suggested that Council take Village Manager's recommendations as long as the Village stays within the guidelines of the budget. He also noted that if the Village is to negotiate/bargain successfully, settlement figures should not be disclosed at Public Meetings, per Attorney Weaver's advisement. Council agreed. Mr. Bradford • stated that he had more control of the budget if the Village "settles." All property owners have attorneys now, and it is not advisable for him to be talking to them anymore. Village Council Meeting Minutes March 30, 1989 age 13 i l Z Councilmember Howell moved, seconded by Councilmember Mackail, "to adopt Resolution No. 8-88/89 approving tentative settlements for acquisition of land...." The vote on the motion was: William E. Burckart - for Joseph N. Capretta - for Earl L. Collings - for Edward C. Howell - for Ron T. Mackail - for the motion, therefore, passed and Resolution No. 8-88/89 was adopted. D) Mayor Capretta requested that the Village Manager report on the current status of the following items: 1) Tequesta Drive Improvement Project Schedule: Mr. Bradford stated that the Village Attorneys would be filing condemnation proceedings for taking of the right-of-way property required for the Tequesta Drive Improvement Project on April 5, 1989. Mr. Bradford also stated that the bid notice for the construction of the project was nearly completed and would be advertised as requirred by Florida Statute and the bids were scheduled to be opened on April 25, 1989. Mr. Bradford further indicated that approximately sixty (60) days is required after the bid opening to address potential negotiations of items contained within the bid document. Mr. Bradford concluded that Council would be requested to authorize Bid Award for the proposed construction project during the latter part of May, 1989. 2) Connector Road: Mayor Capretta stated that he accompanied Village Manager Bradford and former Mayor Carlton Stoddard to the recent meeting held with the Martin County Board of Commissioners to request their approval and cooperation for the construction of the Connector Road in southern Martin County near the Islandway Bridge. Mayor Capretta stated that the Martin County Board of Commissioners unanimously approved the recommended Connector Road and indicated their engineering staff was directed to propose their recommendations for construction. The Mayor requested that Village Manager Bradford forward a letter to the Martin County Commissioners on behalf of the Village and residents of the area thanking them for their cooperation. Mayor Capretta thanked former Mayor Stoddard for his assistance in the preparation of a position paper detailing the need and benefits that would be provided residents of the area served by the Connector Road. Village Council Meeting Minutes March 30, 1989 ~~age 14 3) Mayor Ca retta uestioned the current status and C n il' P q ou c s intention regarding the "Zoning Board of Adjustment." Upon conclusion of a brief discussion of the issue, Councilmember Mackail moved, seconded by Councilmember Collings, "to retain the Zoning Board of Adjustment whose duties and functions are currently defined by Village Ordinance." The vote on the motion was: William E. Burckart Joseph N. Capretta Earl L. Collings Edward C. Howell Ron T. Mackail - for - for - for - for - for the motion, therefore, passed and was adopted. 4) Mayor Capretta questioned the status of recently discussed proposed water conservation measures to be addressed with a tiered consumption billing system, and concerns for increasing rates to areas served outside the corporate limits of the Village for the purpose of establishing equality of rates compared to charges paid by Village residents. • During a brief discussion of the issue, the Village Manager indicated that the Water Department Manager and Village Engineers would prepare their recommendations for a tiered water consumption billing system and any other recommended rate increases at the next regularly scheduled Council Meeting. Councilmember Mackail suggested that a half hour workshop be scheduled prior to the next Council Meeting to review the various water rate proposals. 5) Mayor Capretta questioned the current status of the proposed Code Enforcement Board. The Village Attorney indicated that upon the review and adoption of a Village Landscape Ordinance, Council could be in a better position to proceed with its proposal to establish a Code Enforcement Board by adoption of appropriate legislation. 6) Mayor Capretta suggested that Village Manager Bradford schedule a meeting of the Public Safety Committee of Council for the purpose of reviewing and drafting a proposal to Council of its recommendations regarding the Public Safety Department concept required in response to the recent study conducted by the TAVT. 7) Village Manager's Appraisal and Evaluation Process . Mayor Capretta reported that he has contacted the International City Manager's Association (ICMA) and • managers of local municipalities for information associated with the evaluation of municipal manager's performance. Village Council Meeting Minutes March 30, 1989 'age 15 I ------------------------------- Mayor Capretta noted that the evaluation process of municipal managers is a very subjective process compared to other employees of a municipality and he indicated that most evaluation processes address a municipal manager's performance in the areas of: 1. operations, 2. special projects, 3. inter-personal relationships. Mayor Capretta stated that he would provide Council with his recommendations upon receipt of and review of the material requested to enable an evaluation prior to the expiration of the current contract period for the Village Manager which is May 1, 1989. Councilmember Burckart suggested that a Council Workshop should be scheduled to review the evaluation process with the Village Manager as soon as the evaluation process has been established. 8) Mayor Capretta expressed concern with regard to the expanded services required for the administrative process associated to minute-taking on behalf of the Village Clerk and the time constraints placed upon the Village Clerk resulting with a • reduction of time required to be devoted to the principal duties of such individual in th it f e capac y o the Village • Finance Director and associated duties. Councilmember Mackail also objected t th o e necessity of the Department Heads, such as the Building Official being required to perform minute-taking functions, thus diminishing such individual's capacity in the role of an advisor in specialized areas. Councilmember Collings stated that the issue being discussed was of an administrative nature and the responsibility of the Village Manager. He indicated Council should confine its activities to setting policy. Upon conclusion of the discussion, the Village Manager was directed to assess the situation and to provide Council with his recommendations before any required administrative revisions. There being no other business before the Council, the meeting was adjourned at 8:40 P.M. Respectfully submitted, For: Bill C. Kascavelis Finance Director/Village Clerk ~a-.~- ~ . "~~,~e~o/ By: Joann M. Man ani to g Administrative Secretary • /JMM Date Approved: April 27, 1989 R ~ ~. M VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (407) 575-6200 FAX: (407) 575-6203 M EMO RANDUM TO: Village Council FROM: Thomas G. Bradford, Village Manager ~ r DATE: March 30, 1989 SUBJECT: Tentative Settlement Agreements Reached for Parcels 21 and 12 Tequesta Drive Improvement Project This is to request authorization to proceed with tentative Settlement Agreements reached with property owners of the above parcels as follows: o Parcel 12, Tequesta Corporate Centers Partners (property at southeast corner of Tequesta Drive and Old Dixie Highway) In regard to this parcel, we have reached a tentative settlement agreement of $22,800. Based on our best estimates, the original appraisal amount of $13,700. will be increased to at least $15,600. As you will note, the difference between the amount acceptable to the property owners and anticipated appraised value is $7,200. In light of the fact that each individual suit is expected to cost the Village in excess of $10,000, we think this to be a reasonable figure. o Parcel 21, Inlet Professional Building Our original offer to this property owner to the parcel required to the right-of-way was $5,550, which was the appraised value as of April 1987. The property owner counter offered with an amount of $25,000, which offer was based on the property owners feeling that he is losing two parking spaces. In the course of lengthy negotiations with the owner, we have arrived at an amount of $10,000, which is acceptable to the Administration and the .property owner. Again, expenses for continued litigation will be in excess of $10,000 and we believe it is in the best interest of the Village to limit its legal confrontations with taxpayers. I am hereby requesting authorization to proceed with purchasing the parcels above for not more than the above amounts. Your approval is requested. TGB/WKH/mk