Loading...
HomeMy WebLinkAboutMinutes_Regular_11/12/1985i MINUTES OF THE MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA NOVEMBER 12, 1985 A meeting was held by the Village Council of the Village of Tequesta, Florida at 7:30 P.M., Tuesday, November 12, 1985 in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. Councilmembers present were: Stoddard, Gemino, Howell, Mapes and Murphy. Also present were: Robert Harp, Village Manager and John C. Randolph, Village Attorney. The Opening Prayer and Pledge of Allegiance to the Flag was given by Mayor Stoddard. The agenda was amended to include: add Item 3b - Jupiter Fire/Rescue Feasibility Study 3c - 1984/1985 Budget Amendments L~ The Mayor made the following announcements: 1. Fountain Dedication, Saturday, November 23, 1985, 4:30 P.M. 2. Mayor would attend Palm Beach County Conference of Mayors, November 13, 1985. 3. Mr. Joseph D. Yoder, Jr. had agreed to serve as Village's rep- resentative on the Loxahatchee River Management Coordinating Committee. 4. Mayor would represent Village at a breakfast on November 19, 1985 at the Hyatt Hotel for Palm Beach Adult and Community Education Program. 5. County Commissioner Marcus had advised that the Governor and Cabinet would consider purchase of 3 acres north of Coral Cove Park at their November 19, 1985 meeting. 6. The Long Range Planning Commission will hold meeting at 5:00 P.M. November 13, 1985. 7. JTAA Christmas Parade would be held on Sunday, December 15, 1985, 1:00 P.M. la. The first item for consideration was a report on recommendations regarding traffic problems in the Village by Dr. Stanley Jacobs, Vice-Chairman of Long Range Planning Co;,~mission. An October 31, 1985 Memorandum on this . subject had been submitted to the Councilmembers. Jacobs discussed the various items in the Memorandum and added concerns about the entrance and exit of Tequesta Plaza and crossing over to Lighthouse Plaza, adding of right turn lane on Old Dixie Highway coming south and better sign for Tequesta Drive and Riverside Drive. Minutes of the Village Council November 12, 1985 Page 2 - --------------------------------------------- Stoddard said the Mayor and Village Manager will discuss with the County the use of available moneys to help out with existing traffic problems, He also advised that there were problems with obtaining the connector .road in Martin County and that there had been a great turnover in Martin County Staff that had been pursuing this project. Mapes said we should put a toll gate on County Club Drive at the County Line for Martin County residents. Mrs. Hughes, Tequesta Garden Apartments said she believed there will still be a problem at Tequesta Drive and Old Dixie Highway even with an upgraded traffic signal. 2a. The next item for consideration was procedures for appointment of a Village Manager. The Village Attorney advised that he and the Village Manager had discussed this matter as requested and he asked the Village Manager to advise of the suggested procedure. The Village Manager advised that their suggestion was to have the Florida County and City Managers Association appoint three Palm Beach County City Managers to screen all the applicants for their technical qualifications and present five applicants to the Village Council for their final selection. It was noted the three member committee could be Richard G. Simmons, former City D~anager of West Palm Beach, Peter Chaney, City Manager of Boynton Beach and Ray Howland, City Manager of North Palm Beach. The Village Attorney said this group would give their expertise • in the initial review of the applications based upon their qualifications in regard to the position. Stoddard said he had trouble with the final selection and believes there are highly qualified Tequesta leaders who should be involved in the final selection from the five applicants submitted. Mapes questioned why a third group is needed in the process. Stoddard said he felt very strong about Community leaders having input in the final selection, b9urphy said he has a problem with only five applicants for consideration by Village leaders. The Village Attorney explained that this would leave the politics out of the selection by the appointed City Managers culling the list down to five applicants. Stoddard again reiterated his feelings about the need for Community leaders to be involved in the final selection. Murphy said we need the help of Tequesta leaders and they should be able to submit names. This is possible by applications being made to the three man group for their consideration. Gemino asked the Village Attorney if there was any conflict with Community leaders interviewing the final five applicants and the Village Attorney advise no but this would have to be a policy decision on Village Council interviews or delegation of this authority to the Village leaders. Gemino said they want to be sure the right person is selected for the job. Howell noted the hiring process consisted of two parts (1) Council determine guidelines for the manager and (2) a judgment on the person to be hired is to be made. He said he would favor a seven member panel instead of three members. The County Managers should be involved from the beginning. • The Village Attorney advised that the Village Manager's functions are out- lined in the Village Charter and this method would remove politics from the selection process. Murphy said he thought the expertise in the Village should be utilized. Howell said the person selected has to get along with Minutes of the Village Council . November 12, 1985 Page 3 - ------------------------------------------ all people in the Village, Village Council staff and others. Murphy said the selection of the Village Manager is the final judgment of the Village Council. Stoddard said he would like to consult with the people and get the recommendation of the top leaders. Howell asked if there was any possibility of a mixture on the Committee for the selection process and the Village Attorney said there was since using only the three City Managers would keep the politics out of the selection and this group would probably not consider doing this for the Village if they might be pressured by outside persons to put anyone on the final list of five. It was noted the three man Committee would not make any recommendation in regard to the final selection. The Village Attorney also noted that it seemed to be the consensus of Council to let the City Manager's Committee work the list down to five. The Village Manager passed out copies of a proposed advertisement to be made in the ICMA Newsletter, Florida Municipal Record and possibly the Palm Beach Post. He called Council's attention to the fact that the final day for receipt of resumes was January 17, 1986 and that the Selection Committee should have the final five to the Village Council by February 28, 1986. Then the Village Council could make their selection. TYie new Village Manager will probably have to give at least two months' notice to his employer and the schedule should work out to coincide with the Village Manager's retirement. • Mapes moved, second by Murphy "that the Village Manager be authorized to advertise for a Village Manager and to appoint three professional City Managers to screen the applicant resumes and to instruct this group to submit their first five choices to the Village Council by February 28, 1986. The vote on the motion was: Mapes - for Murphy - for Stoddard - for Gemino - for Howell - against Howell said he would like to qualify his negative vote due to the fact that the Village Council would not be aware of all of the applicants and would not have Council control. It was explained that all resumes were to be sent to the Village Manager, who would then copy same and send to the three City Managers and the file copies would be available for review by any Council- members or others. Based upon this information, Howell changed his vote to "For" the m otio n and it therefore passed 5-0. Murphy noted that Tequesta people should have input in regard to the final five applicants. 2b. The next item for consideration was the Gee ~ Jenson proposal for Professional Services for Wellfield Expansion. It was noted that proposal covered the full scope of the project but this provided for only Item 1 at the present time at an estimate cost of $4,000. William D. Reese, P.E., • Gee F, Jenson had previously reviewed the project costs with the Village Council who had asked for the written proposal for their consideration. D4apes moved, second by Murphy, "that the Village Manager be designated as the • Minutes of the Village Council November 12, 1985 Page 4 - -------------------------------------- Village's representative for this project and that he be authorized to sign the proposal for Item 1 of the Wellfield Expansion Proposal at an estimated cost of $4,000:' The vote on the motion was: Mapes - for iAurphy - for Gemino - for Stoddard - for Howell - for and the motion therefore passed. 3a. The next item for consideration was the request of Jupiter-Tequesta Athletic Association for the contribution of a reviewing stand. Howell introduced Bud Blankeship, a member of the Board of Directors of JTAA and 1985 Christmas Parade Chairman. He advised the Council of the need for a reviewing stand for the Christmas Parade and thought perhaps the Village could construct one for them which could be stored away for use each year. He said the parade was getting bigger and better every year. He estimated the size of the stand to be 8' x 20', several feet off of the ground, made of plywood and 2 x 4's. The stand could be put in place several days before the parade. The Village PAanager noted the Village did not have any professional carpenters to construct such a stand and expressed the concern of possible future liability if the stand was constructed by the Village and accidents occurred with it in the future. He further noted that contributions are considered during the budgeting process to preclude various local organizations from coming before the Council throughout the year for donations. It was noted a contribution of $3,500 had been made to JTAA by the Village for the 1985/1986 fiscal year. Gemino moved, second by Howell "that the Village make a one time pledge of $500.00 to Jupiter-Tequesta Athletic Association for a reviewing stand. The vote on the motion was:. Gemino - for Howell - for Murphy - for Stoddard - for Mapes - against and the motion therefore passed 4-l. 3b. The next item for consideration was the Jupiter Fire-Rescue Feasibility Study. The Village Manager noted that the Village had received a letter this date from Jupiter Town Manager pertaining to the feasibility study and read a portion of the letter which confirmed that the Town of Jupiter entered into an agreement with Public Administration Service for their firm to conduct the complete study which will encompass Jupiter, Tequesta, Jupiter Inlet Colony and Juno Beach, noting that the Town Council's approval of the agreement was not conditioned by the approval of the other municipalities, however, it is • Minutes of the Village Council November 12, 1985 Page 5 - -------------------------------------- hoped the Village would choose to participate in the funding cost. Stoddard said he would like to see the Village pay their share ($7,658). Mapes said he objected to the $11,430 cost for the other three municipalities and thought it seems too high in comparison to t}ie amount for Jupiter only. Stoddard said maybe North County Ambulance could provide all of the services for Jupiter and the other areas. He spoke of his discussion with Mayor Hinton in regard to Interlocal Agreements for Fire/Rescue service. Mapes questioned how do we know North County will get their license back and Mr. Stoddard said Senator Doc Myers would help in this regard. The Village Manager said he did not think it would jeopardize our position with Jupiter if we did not make payment for the Village's part of the study at this time and wait for the results of the study. If the Village then wanted to pursue the project, we would then have to make payment of our share of the cost. It was the general consensus of Council that we advise the Town of Jupiter that we are still interested in the program and will make a further deter- mination after reviewing the results of the feasibility study. The Village Manager also stated that he felt the Village Council would be fair about the cost and perhaps make provision for payment of its share of the study cost even if they should not proceed with the project. 3c. The next item for consideration was a resolution providing for year end adjustments to the 1984/1985 General Fund and Water Department Operation and Maintenance Fund Budgets. Bill Kascavelis, Finance Director advised that the amendments were required to provide for over expenditure in the line items as noted. The Village Manager read a Resolution entitled" "A RESOLUTION OF THE VILLAGE OF TEQUESTA, FLORIDA PROVIDING FOR AMENDMENTS TO THE BUDGETS FOR THE FISCAL YEAR COMb4ENCING OCTOBER 1, 1984." Mapes moved, second by Murphy "that the Resolution be approved." The vote on the motion was: Mapes - for Murphy - for Stoddard - for Howell - for Gemino - for and Resolution No. 2-85/86 was therefore passed and adopted. The following Minutes were received: 1. September 10, 1985 Council Meeting 2. September 12, 1985 Public Hearing 3. September 24, 1985 Public Hearing 4. September 24, 1985 Council Meeting. The Village Manager's Report for the period October 20, 1985 through November 9, 1985 as well as the Village and Water Department Financial State- ments for the month of September 1985 were also received. Minutes of the Village Council • November 12, 1985 Page ~i - ------------------------------------------ Stoddard made a brief report on the recent COG Meeting. Gemino suggested the placement of an advertisement in the media for Community Appearance Board members, but it was the general feeling of Council that members could be found by other means. Mapes suggested that a traffic count be made on Country Club Drive at the County Line; at the Turtle Creek entrance and south of the Turtle Creek entrance to obtain information on the use of Country Club Drive by Martin County residents. The Village A4anager reported he was finalizing Bid Documents for repairs to the settlement areas on Country Club Drive and suggested that the project be delayed until next spring after the season ends. Leslie Cook, Chairman of the Community Appearance Board said she was concerned with how far the Board could go in reviewing the projects that come before them and said she had concerns with the new Pantry Pride plans. It was suggested she discuss this matter with the Village Attorney. The meeting was adjourned at 9:28 p.m. • RH:mk - (/v ~~• W: H. MAPES, ARTHUR R. MURPHY CARLTON D. STODDARD Respectfully submitted: V`im'. " ~2~ ~~,. ".-~°~~ / Robert Harp Village Manager ~~1~~ ~ ~~~~:~ ~ ~, C ~ ~5" Date Approved