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HomeMy WebLinkAboutMinutes_Regular_07/22/1986MINUTES VILLAGE COUNCIL MEETING VILLAGE OF TEQUESTA, FLORIDA JULY 22, 1586 A meeting was held by the Village Council of the Village of Tequesta, Florida at 7:30 P.M., July 22, 1586 at the Village Hall, 357 Tequesta Drive, Tequesta, Florida. I. The meeting was called to order at 7:30 P.T~1. by Mayor Stoddard. The Village Clerk proceeded with a roll call of the Councilmembers, Members present were: Carlton D. Stoddard, Mayor, Edward C. Howell, Vice-Mayor, Members: Jill K. Gemino, Ron Mackail and Edwin J. Nelson. Also present were: Thomas G. Bradford, Village Manager, Ann Nlarie G. Rezzonico, Esq., Acting Village Attorney for John C. Randolph, Esq., who is on vacation, and Bill C. Kascavelis, Finance Director/Village Clerk. II. Councilmember Jill K. Gemino gave the Invocation and led t~iose in attendance to the Pledge of Allegiance to the American Flag. The Mayor noted various governmental agency meetings sche- duled that were of importance to the Village. III. The agenda was approved as submitted. IV. Approval of Minutes and Reports. A) The Village Council Meeting minutes for the July 8, 1986 meeting were approved as amended by Mayor Stoddard. B) The Village Manager's Report for the period July 7 through July 18, 1986 was approved as submitted. V. Communications from Citizens A) Mayor Stoddard introduced Mrs. Janet Gettig to the Councilmembers. Mrs. Gettig is an applicant desiring to serve the Village as a member of the Community Appearance Board. NIs. Gettig resides at 97 Fairview E. After introducing ~Irs. Gettig, Mayor Stoddard passed the gavel to Vice-Mayor Howell and "moved that Mrs. Janet Gettig be appointed to the Community Appearance Board." The motion was seconded by Councilmember Gemino, the vote on the motion was: Edward C. Howell - for Ron Mackail - for Edwin J. Nelson - for Gill K. Gemino - for Carlton D. Stoddard - for Council Meeting Minutes • July 22, 1986 Page 2 - the motion therefore passed and was adopted. Note: (The term of Mrs. Gettig's appointment will be July 22, 1986 through May 31, 1989). B) Mrs. Dorothy Campbell addressed the Council concerning voter registration cards for Village residents who vote in Precincts 2 and 14. Mrs. Campbell stated that the recent change of the Village Zip Code from 33458 to 33469, technically invalidated the voter registration cards of Village residents. At the conclusion of Mrs. Campbell's remarks, Council- member Nelson moved, seconded by Councilmember Howell, "to update the Zip Codes in regards to the voter registration cards for precincts 2 and 14 within the Village." The vote on the motion was: Jill K. Gemino - for • Edward C. Howell _ for Ron Mackail for • Edwin J. Nelson _ for Carlton D. Stoddard for the motion therefore passed and was adopted. Mayor Stoddard referred this matter to Mr. Kascavelis for review and necessary action. Mr. Kascavelis indicated he would report back to Council on his findings. C) Mrs. Campbell also requested information regarding how the Gallery Square North Parking lot assessments were allocated to the property owners when the parking lot was re-surfaced some years ago. The Village Manager was directed to investigate this matter. D) Mrs. Campbell requested a list of owners of private property that is maintained by the Village T4aintenance Department. This item was referred to the Village Manager, Mr. Thomas G. Bradford for review and a reply. VI. Bid Awards A) Resolution No. 14-85/86 - tivater Storage Tank and Building • Painting. Mr. Bradford reported that Marine Tank Coating Co., Inc. of Ft. Lauderdale was the low bidder for the water storage Council Meeting minutes • July 22, 1986 Page 3 - tank and utility buildings painting with a bid sub- mitted in the amount of $78,859.00. It was also noted that Engineering fees for observation and contingencies would require the funding level for this project to be increased to $88,322.00. The balance available in the current budget is approximately $37,000.00. It is recommended that the additional funding required be provided from the Water Department Retained Earnings Account. At the conclusion of Mr. Bradford's presentation, Councilmember Gemino moved, seconded by Councilmember Nelson, "to adopt Resolution No. 14-85/86 awarding a contract for painting and maintenance work for the tiVater Department Facilities and providing the necessary funding to accomplish the activity as stated in the Resolution in the aggregate amount of $88,322.00." The vote on the motion was: . Ron Mackail _ for Jill K. Gemino for • Edward C. Howell _ for Edwin J. Nelson for Carlton D. Stoddard - for the motion therefore passed and Resolution No. 14-85/86 was adopted. VII. New Business A) Mr. Bradford read a request received from Lighthouse Gallery, Inc. Executive Director requesting permission to hold the 23rd Annual Arts and Crafts Festival in the Gallery Square North Parking Area on Sunday, November 16, 1986. Councilmember Howell moved, seconded by Councilmember Mackail, "to approve the request received from Light- house Gallery granting permission to hold the Annual Arts and Crafts Festival at the Gallery Square North Parking Area on November 16, 1986". The vote on the motion was: Jill K. Gemino - for Edward C. Howell - for • Ron Mackail - for . Edwin J. Nelson for Carlton D. Stoddard for the motion therefore passed and was adopted. Council Meeting minutes July 22, 1986 • Page 4 - (A-1) Councilmember Howell reviewed a letter received from Lighthouse Gallery requesting renewal of a con- tribution in the amount of $3,500.00 for fiscal year 1986/1987. Councilmember Nelson moved, seconded by Councilmember Howell, "to approve the request received from Light- house Gallery for a contribution in the amount of $3,500.00 for fiscal year 1986/1987." The vote on the motion was: Jill K. Gemino - for Edward C. Howell - for Ron Mackail - for Edwin J. Nelson - for Carlton D. Stoddard - for the motion therefore passed and was adopted. B) Mr. Bradford reviewed a Memorandum to Village Council requesting authorization to contract with Risk Control • Associates, Inc. of Dade County to perform an Insurance • Audit Review of the Village Insurance policies for general liability, worker's compensation and group health insurance, to determine any alternatives avail- able to reduce the Village insurance costs. Mr. Bradford noted that insurance costs budgeted this fiscal year includes $89,530.00 for general insurance and $103,242.00 for group health insurance. The insurance audit review is estimated to cost $7,000. Said expense to be allocated equally to the Village General Fund and Water Department Enterprise Fund. Mr. Bradford noted Mr. Canon of Risk Control Associates, Inc. would begin the review this fiscal period, however, the Village would not be billed for the services pro- vided until next fiscal year. The funding for the re- view has been included in the 1986/1987 proposed budget. At the conclusion of Mr. Bradford's presentation, Council- member Nelson moved, seconded by Councilmember Howell, "to authorize the Insurance Audit Review by Risk Con- trol Associates, Inc. per the Village Manager's request." The vote on the motion was: • Jill K. Gemino _ for Edward C. Howell for • Ron Mackail for Edwin J. Nelson for Carlton D. Stoddard - for Council Meeting minutes • July 22, 1986 Page 5 - the motion therefore passed and was adopted. At the request of Legal Council, the motion was amended to include, ''that payment for the Insurance Audit Review be provided from the 1986/1987 Fiscal Year Budget." The motion was made by Councilmember Nelson and seconded by Councilmember Mackail. The vote on the amended motion was: Ji11 K. Gemino - for Edward C. Howell - for Ron Mackail - for Edwin J. Nelson - for Carlton D. Stoddard - for the motion as amended was therefore passed and adopted. C) Mr. Bradford reviewed his memorandum to Council re- questing approval of the consolidation of the Maint- enance and Recreation Departments creating the Depart- ment of Public Works and Recreation, and approval of • Gary Preston as Director of Public Works ~ Recreation. • Mr. Bradford noted that the primary function of the Recreation Department is not programing of recreational activities but rather a function of facility maintenance which is also the primary function of the Maintenance Department. The untimely death of the former Maintenance Department Superintendent (Mr. Curtis Sapp) provides the opportunity for consolidating the two departments under one super- visor, Mr. Gary Preston, which will result in an annual savings to the Village for salaries and related fringe benefits of $15,000.00 per year after the Director's salary is increased 100, per diem increased from $68.33 a month to $175.00 per month and Departmental employees salaries are increased 5o. Upon completion of the review by Mr. Bradford, Council- member Howell moved, seconded by Councilmember Mackail, "to consolidate the Departments of Maintenance and Recreation to the Department of Public Works ~ Recreation, that Mr. Gary Preston be appointed Director of the Department of Public Works and Recreation, that his salary be increased 100, that the per diem allowance • of $68.33 a month provided Mr. Preston be increased to $175.00 a month and that all employees salaries of • Department of Public Worlcs and Recreation be increased 5%." The vote on the motion was: • • Council Meeting minutes July 22, 1986 Page 6 - --------------------------------------- Jill K. Gemino Edward C. Howell Ron Mackail Edwin J. Nelson Carlton D. Stoddard - for - for - for - for - for the motion therefore passed and was adopted. D) A discussion of the formalization of the Recreation Advisory Board and its appointment procedures was reviewed by the Councilmembers, During the review, Mrs. Fran Kennedy spoke on behalf of the Recreation Board members. Upon conclusion of the discussion, no apparent action was taken by Council regarding the formulation and function of the Recreation Advisory Board. • • D-1) A4ayor Stoddard reviewed an application received from ~~r. Walter (Bud) Blankenhorn, 30 Ridgewood Circle, Tequesta, for consideration for appointment to the Recreation Advisory Board. Upon completion of Mr. Stoddard's review, Councilmember Howell moved, seconded by Councilmember n-lackail, "to approve the appointment of Mr. Walter (Bud) Blanken- horn as a member of the Recreation Advisory Board." The vote on the motion was: Jill K. Gemino - for Edward C. Howell - for Ron Mackail - for Edwin J. Nelson - for Carlton D. Stoddard - for the motion therefore passed and was adopted. VIII. Any Other Matters A) Councilmember F.eports 1) Councilmember Mackail requested an update of the Budget Workshop and any special meetings required by Council. • • a) Budget Workshop meeting set for 7:30 p.m., Thursday, July 24, 1986. b) Special Council Meeting set for 7:30 p.m., Tuesday, July 29, 1986 to adopt the proposed tentative millage rate for fiscal year 1986/- 1987, compute the rolled back rate and the Council Meeting minutes July 22, 1986 Page 7 - -------------------------------------------- percentage by which the tentative proposed millage rate exceeds the rolled back rate; and set the date, time and place of the first public hearing in the proposed budget. 2) Councilmember Nelson reported on the July 14, 1986 Palm Beach Council Beaches and Shores Meeting regarding a proposal for a study by Olsen and Company for an Aerial study of coastal conditions at various tide levels. 3) Mayor Stoddard reported that former Councilmember Lee Brown was investigating the possibility of using a Ham Radio Station for coordinating hurricane alert activities, Senator Johnston will schedule a meeting with Village officials to address the East/West connector road in the Little Club Area. • Mr. Bradford requested to review the storm water drainage letter received from the F.E.C. Railroad concerning improvements at the Rinker Property site. Mayor reported an activities of the Palm Beach Municipal League concerning the County Commission's efforts to establish a Palm Beach County Planning Council and the objectives of the PBCML. Mayor Stoddard noted municipal signs do not require approval of the CAB, however, the Council desires their recommendations regarding said signs. There being no further business before the Council, the meeting was adjourned at 9:15 p.m. Respectfully submitted, BCK/mk Bill C. Kascavelis Finance Director/Village Clerk • • • Council Meeting minutes July 22, 1986 Page 3 - ------------------------------------ Minutes Approved August 22, 1986 on Mackail • • E win J. Ne son ~i%Z~~ Carlton D. Sto ar • •