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HomeMy WebLinkAboutMinutes_Workshop_07/24/1986~ f MINUTES VILLAGE OF TEQUESTA, BUDGET WORKSHOP MEETING HELD JULY 24, 1986 A Budget Workshop meeting was held by the Village Council on Thursday, July 24, 1986, at 7:30 P.M. at the Village Hall, 357 Tequesta Drive, Tequesta, Florida. The meeting was called to order at 7:30 P.M. by P~Iayor Stoddard. Councilmembers present were: Jill K. Gemino, Edward C. Howell, Ron Nlackail, Edwin J. Nelson and Carlton D. Stoddard. Village Officials present were: Thomas J. Bradford, Village Manager, Scott D. Ladd, Building Official, Franklin E. Flannery, Police Chief, Carl Roderick, Police Captain, Gary Preston, Director of Public ti'dorks ~ Recreation, James Pd. Worth, Water Department Superintendent and Bill C. Kascavelis, Finance Director/Village Clerk. Mayor Stoddard noted the purpose of the meeting was to review the proposed Budgets for Fiscal Year 1986/1987. The Mayor requested that Mr. Bradford review the recom- mended Budget proposal. Mr. Bradford referred the Council to a memorandum accom- panying the budget work sheets that noted items of significance contained in the budget proposals. A) Personal Service Items addressed in all budgets included: 1. Salaries ~ Wages, an 8o increase has been provided. A 3o COLA and 20 Merit increase will be provided all employees on October 1, 1986, 3o to be used for merit increases to be awarded upon employee evaluation on each employee's anniversary date throughout the year. a) It was noted that the most recent C.P.I. data reported by the U.S. Department of Labor, Southeastern P.egional Office was: 1) Atlanta April 1986 YTD 3.20 2) Miami March 1986 YTD 1.2o 3) Composite 2.20 2. Retirement Contributions a) Regular Employees, 7.350 increase from .1224 to .1314. • Budget Workshop Meeting July 24, 1986 Page 2 - ------------------------------- b) Police Officers High Risk, 2.99% increase from .1467 to .1511. 3. Employee Group Life and Health Insurance increased 10%. B) Operating Expenses were reviewed with each respective Department Head and revisions were addressed to each line item providing for C.P.I. increases of 5~ where anticipated. Significant increases were addressed in the following areas. 1) Fire Rescue/Emergency Medical Service Contract. Increased 18.8% over previous year. This item may be reduced by the County Commission. Upon official notification from the County, this line item will be reduced accordingly. 2) Garbage Disposal. Increased 13.50 per anticipated. increase for COLA and tipping fees anticipated by Nichols Sanitation. 3) General Insurance and Worker's Compensation Insurance. Increased 25o per anticipated rate increases noted by the insurance carrier. 4) Capital Improvements tota]. $145,310 compared to $106,485 the previous year. Including $50,000 provided for debt service to establish a starting point for payment of capital improvements anticipated. 5) Aid to Private Organizations and Other Grants and Aids has been increased from $17,849 to $28,150. per requests received. Previous year grant amounts were provided for requests not received. 6) General Fund Summarization. • • a) Total Expenditures proposed $2,453,009 Total Revenues projected 1,130,346 Funds to provide for Fund Balance 100,000 Funding Request from Ad Valorem Taxes $1,222,663 Budget Workshop Meeting July 24, 1986 • Page 3 - ---------------------------------- Millage Rate Request to Balance Proposed Budget 5 .4235 Rolled Back Millage Rate 4.9281 Increase over Rolled Back Millage Rate 10.050 Prior Year Millage Rate 5.0867 Increase over Prior Year Millage Rate 6.620 Mr. Bradford noted that thc~ F~:.~n,~ _~~lance projected for September 30, 1986 was $288,000 of which $150,000 is required to maintain an adequate cash flow for the first few months of the fiscal year. Fund balance after this provision is reduced to $138,000. Of this balance, $100,000 has bee•r~ prc;vided to the 1986/1987 Budget reducing Fund Balance to $38.,000:_ It was suggested that any reductions to the proposed General Fund Budget be offset to Fund Balance rather than a reduction to the proposed millage rate since unanticipated financial obligations would be required to be funded from this source. Other Fund Budgets reviewed included: • 1. Federal Revenue Sharing Fund • 2. Improvement Bond Revenue Fund 3. Improvement Bond Revenue Sinking Fund 4. Water Department Operation and Maintenance Fund. A copy of the Memorandum from the Village Ntanager and Finance Director is attached to these minutes for informational purposes. After N1r. Bradford's presentation, the Council reviewed the Departmental line item appropriations in detail. It was the consensus of the Council members that the tentative millage rate proposed to fund the 1986/1987 General Fund Budget be presented at a Special Council Meeting set for Tuesday, July 29, 1986 at 7:30 P.M. Mr. Bradford was also requested to review the proposed budgets and incorporate any amendments that may be necessary upon notification from the County Commission regarding the Fire/Rescue Contract or as additional information is received pertaining to various line items of the proposed budget. Additional information was also requested detailing proposed long term capital improvement projects and projected cost estimates of these projects. Budget Workshop Meeting July 24, 1986 Page 4 - Concerns expressed by residents attending the Budget Workshop with regards to a reduction in mosquito spraying was recommended for review by the Village Manager. Mr. Bradford indicated that prior to the first public hearing for the proposed budgets, that he would notify Council of any recommended changes to the budgets as presented. The budget workshop meeting was adjourned at 10:45 P.M. Respectfully submitt , / i~ Bill C. Kasca lis Finance Director/Village Clerk BCK/mk 08-08-86 . MINUTES APPROVED: August 12, 1986 .~ ~~c~-~ivV Jill K. Ge ino ~> E ward C. Howell Ron Mackail Edwin J. elson ~z2~~~ Carlton D. Sto ar