Loading...
HomeMy WebLinkAboutMinutes_Regular_09/23/1986~, r VILLAGE OF TEQUESTA, FLORIDA VILLAGE COUNCIL ACTIONS PUBLIC HEARING ~ COUNCIL MEETING SEPTEMBER 23, 1986 I. Public Hearing to Finalize the Budget for Fiscal Year 1986/1987 and Adopt a Millage Rate. A. Resolutions Adopted 1) Resolution No. 20-85/86: A Resolution providing for levying a millage rate of $5.3126 per $1,000 of taxable valuation (5.3126 mills) for fiscal year 1986/1987 commencing October 1, 1986. 2) Resolution No. 21-85/86: A Resolution providing for the adoption of the Village Budgets for fiscal year 1986/1987 commencing October 1, 1986. II. Council Meeting A. Approval of Minutes and Reports 1) Village Council Public Hearing held September 9, 1986. • 2) Village Council Meeting held September 9, 1986. 3) Village Manager Report for the period September 8 through September 19, 1986. B. Proclamations 1) Awarded to the Village Finance Director in recognition of the Village being awarded the Certificate of Achievement for Excellence in Financial Reporting for the fourth consecutive year from the Government Finance Officers Association of the United States and Canada. C. Development Matters, (Approved by Motion of Council) 1) Approved the site plan review resubmitted for the Courtyard of Tequesta, remodelling of the existing building located at 304 Tequesta Drive, subject to applicant receiving the required variance for land- scaping green area from the Zoning Board of Adjustment. • 2) Approved a site plan review for the the previous site plan approved for North, 105-189 U.S. Highway No. 1, construction of 4050 square feet of space at the northend of Tequesta S lieu of the previous out parcel. modification to Tequesta Shoppes providing for the shopping center hoppes North, in .'~ D. New Business, (Approved by T~lotion of Council) 1) Authorized extending the term of the Long Range Planning Commission for a twelve month period and changed the name of the Commission to the Planning Commission. 2) Accepted the resignation of Mr. H. D. Mantz as a member of the Planning Commission and appointed Ivlr. Earl Collings to the Planning Commission. 3) Authorized the use of the Gallery Square North parking lot to accommodate parking for the Second Annual Arts and Crafts Fair on Sunday, October 26, 1986, which is sponsored by the Jupiter-Teauesta Junior Woman's Club, Inc. 4) Authorized a contract to be awarded to Rosso Paving ~ Drainage, Inc. of Lalce Worth, Florida in the amount of $26,026.00, for repair of road depressions at Country Club Drive and Teauesta Drive. ORDINANCES 1) Council approved the first reading of an Ordinance increasing various Building Department permit fees. • September 29, 1986 cc: Village Council Village Manager Department Heads Respectfully submitted, Bill C. K scavelis Finance irector/Village Clerk • • • ~1INUTES VILLAGE COUNCIL PUBLIC HEARING VILLAGE OF TEQUESTA, FLORIDA SEPTEMBER 23, 1986 A Public Hearing was held by the Village Council of the Village of Tequesta, Florida at 7:00 P.M., Tuesday, September 23, 1986 at the Village Hall, 357 Tequesta Drive, Tequesta, Florida. I. The Public Hearing was called to order at 7:00 P.M. by Mayor Stoddard. A roll call of Councilmembers was taken by the Village Clerk. Councilmembers present were: Carlton D. Stoddard, Mayor; Edward C. Howell, Vice Mayor; Members: Ron Mackail and Edwin J. Nelson. Also present were: Thomas G. Bradford, Village Manager; John C. Randolph, Village Attorney, All Department Heads and Bill C. Kascavelis, Finance Director/Village Clerk. Mayor Stoddard excused Councilmember Jill K. Gemino who was out of town on her vacation. II. The Village Manager reported that the millage rate proposed to balance the 1986/1987 fiscal year budget of 5.3126 mills was a 7.8o increase over the rolled-back rate of 4.9281 mills. III. The Village Manager reviewed the adopted tentative Village budgets. (A copy of the budget review is attached as a part of these minutes). IV. Mayor Stoddard reviewed a letter received from Mr. Joseph Yoder concerning the hiring of a Code Enforcement Officer for the Building Department. V. Resolutions for Consideration and adoption. a) Vice Mayor Howell moved, seconded by Councilmember Nelson, "to adopt Resolution No. 20-85/86 providing for levying a millage rate of $5.3126 per X1,000 of taxable valuation (5.3126 mills) for fiscal year 1986/1987 commencing October 1, 1986". The vote on the motion was: Carlton D. Stoddard - for Ron Mackail - for Edwin J. Nelson - for Edward C. Howell - for the motion therefore passed and Resolution No. ZO-85/86 was adopted. b) Councilmember Nelson moved, seconded by Councilmember Mackail" to adopt Resolution No. 21-85/86 - Providing 'v Minutes of Public Hearing • September 23, 1986 Page Z - ------------------------------- for the adoption of the Village budgets for fiscal year 1986/1987 commencing October 1, 1986." The vote on the motion was: Edward C. Howell - for Carlton D. Stoddard. - for Ron Mackail - for Edwin J. Nelson - for the motion therefore passed and Resolution No. Z1-85/86 was adopted. Upon conclusion of the vote, Mayor Stoddard asked the Village Attorney ,if the proceedings of this evening's public hearing were held in accordance with applicable Florida Statutes? Mr. Randolph assured the Mayor that the proceedings complied with Chapter 205 of the Florida Statutes. There being no further business to be conducted, the meeting was adjourned at 7:40 P.M. • Respectfully submitted, • .-/ ~~~ Bill C. I<asc velis Finance Dire~~tor/Village Clerk Date Approved: October 14, 1986 i Carlton D. Stoddar a-~ Ron Mackail ~. E war- C. Howell ~ --~ ~, <. Edwin J. elson t . .r MEMORA~V DUM i~ T0: Village Council Members RE: Summary of Village Budgets for Fiscal Year 1986/1987 FROM: Thomas G. Bradford, Village Manager Bill C. Kascavelis, Finance Director/Village Clerk DATE: September 5, 1986 The following Budgets will be presented for your consideration at the Public Hearing scheduled for 7:00 PM, Tuesday September 9, 1986. 1) Improvement Bond Revenue Fund Revenues All Sources $ 754,796. Expenditures Transfers to: General Fund $ 669,796. I.B.R. Sinking Fund 85,000. Total Expenditures $ 754,796. • 2) Improvement Bond Revenue Sinking Fund Revenues • Interest Income $ 6,230. Transfers from: Improvement Bond Revenue Fund 85,000. Total Revenues $ 91,230. Expenditures Debt Service, Principal $ 25,000. Debt Service, Interest 65,855. Other Debit Service Costs 375. Total Expenditures $ 91,230. 3) Capital Improvement Fund Revenues Transfers from: General Fund $ 25,000. Water Department Enterprise Revenue Fund 50,000. Total Revenues $ 75,000. Expenditures Capital Improvements $ 75,000. • d • • i page 2 Summary of Budgets F/Y 1986/87 4) Water Department Enterprise Fund A) Revenue Fund Revenues Water Sales Connection Charges Fire Hydrant Rentals Other Income Interest Income Total Revenues B) Operation & Maintenance Fund Operating Expenditures Pumping & Storage Division Distribution Division Office & Administrative Division Total Expenditures Distribution of Revenues Operation & Maintenance Fund Sinking Fund Bond Amortization Account Renewal & Replacement Fund Retained Earnings Account &apital Improvement Fund Total C) Debt Service Expenditures Debt Service Principal Debt Service Interest Other Debt Service Costs Special Bond Amortization Account Total D) Capital Improvement Fund Expenditures P-leter Replacement Program Equipment Tractor 50q of cost Edger Total E) Retained Earnings Account Expenditures Water Plant Expansion Project Total Capital Expenditures $5,500. 350. $ 1,480,000. 20,000. 11,400. 300. 50,000. $ 1,561,700. $ 630,360. 112,805. 251,805. $ 994,970. $ 994,970. 187,500. 90,000. 20,000. 219230. 50,000. $ 1,561,700. ~ 70,000. 116,500. 1,000. 90,000. $ 277,500. $ 7,500. 5,850. $ 13,350. $ 390,000. $ 403,350. i• page 3 Summary of Budgets F/Y 1986/87 F) Debt Service Coverage Revenues Projected S 1,561,700. Less 0 & M Fund Expenses 994,970. Revenues in excess of Expenditures 5 566,730. Debt Service Requirements S 277,500. Debt Service Coverage (566,730. -;- 277,500.) 2.04 Debt Service Coverage Required 1.25 5) General Fund Revenues Ad Valorem Taxes ~ 1,197,663. Non Ad Valorem Taxes 1,134,646. Reserves 99,530. Fund Balance 10/1/1986 308,521. Total Revenues, Reserves & Fund Balance S 2,740,360. Expenditures Legislative 5 6 800. Village Manager 54,294. • Finance/Clerk 91,070. . Legal Services 42,000. Comprehensive Planning 23,700. General Government 176,671. Police Department 856,484. Police Detention 150. Building Department 124,068. Civil Defense 6,000. Fire Rescue Service 401,439. Garbage Disposal 276,000. Public Works (Roads & Streets) 258,860. Mosquito Control 4,730. Parks & Recreation 99,416. Total Expenditures 5 2,421,682. Reserves 99,530. Fund Balance 9/30/1987 219,148. Total Expenditures, Reserves & Fund Balance S 2,740,360. Millage Rate Required to Fund the Budget as Proposed 5.3126 Rolled Back Millage Rate 4.9281 Increase Over the Rolled Back Rate 7,gOq Current Fiscal Year Millage Rate 5.0867 Increase Over Current Year Millage Rate 4.44% • • MINUTES VILLAGE COUNCIL MEETING VILLAGE OF TEQUESTA, FLORIDA SEPTEMBER 23, 1986 A meeting was held by the Village Council of the Village of Tequesta, Florida at 7:45 P.M., Tuesday, September 23, 1986 at the Village Hall, 357 Tequesta Drive, Tequesta, Florida. I. The meeting was called to order at 7:45 P.M. by Mayor Stoddard. A roll call of Councilmembers present was taken by the Village Clerk. Councilmembers present were: Carlton D. Stoddard, Mayor; Edward C. Howell, Vice-Mayor; Councilmembers, Ron Mackail and Edwin J. Nelson. Also present were: Thomas G. Bradford, Village Manager; John C. Randolph, Village Attorney; Scott D. Ladd, Building Official and Bill C. Kascavelis, Finance Director/Village Clerk. II. Vice-Mayor Edward C. Howell gave the Invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. The agenda was amended by changing item VII-A - A review of Proposed Parks in the Tequesta area by Mr. Dennis Eshelman, Palm Beach County Director of Parks and Recreation, to item IV-D; and • by adding item IV-E - A Proclamation commending the Finance Director for his contributions attributable to the Village receiving the Certificate of Achievement for Excellence in Financial Reporting for the past four (4) years. IV. Approval of Minutes and Reports A) The minutes of the Public Hearing held September 9, 1986 were approved as submitted. B) The minutes of the Council Meeting held September 9, 1986 were approved as submitted. C) The Village Manager's Report covering the period of September 8 through September 19, 1986 was approved as submitted. D) i~r. Dennis Eshelman, Director of Parks ~ Recreation for Palm Beach County reviewed the proposed park improvements in the Tequesta area, concerning the 16 acre new park area near Coral Cove Parl: located north of County road 7C~7 east of Highway U.S. No. l in Tequesta. • After a lengthy discussion with i~1r. Eshelman, the Council • was assured they would be involved in the planning of both park projects. Minutes - September 23, 1986 • Page 2 - ------------------------------------- i E) Councilmember Mackail presented a proclamation to the Council for their consideration, recognizing Bill C. Kascavelis, Village Finance Director/Village Clerk for his contributions and service attributable to the Village receiving the Certificate of Achievement for Excellence in Financial Reporting for the fourth consecutive year, from the Government Finance Officers Association of the United States and Canada. Councilmember Howell moved, seconded by Councilmember Nelson, "to approve the proclamation as presented." The vote on the motion was: Edward C. Howell - for Ron Mackail - for Edwin J. Nelson - for Carlton D. Stoddard - for the motion therefore passed and was adopted. • V. Communication from Citizens • A) Mrs. Louise Nolen, a resident of 35 Starboard Way and President of Country Club Point Property Owners Association reported to Council the following: 1) Country Club Point Property Owners Association (CCPPOA) was against the proposed ordinance to prohibit park- ing on the Swale area along Tequesta Drive. Members of her association fear the possible expansion of the parking ban to their neighborhood. 2) Reported vacant lots in her neighborhood were not being adequately maintained. 3) Noted potholes exists on the bicycle path at the N.E. corner of Country Coub Drive and Leeward Road. 4) Requested Recreation vehicle parking ordinance copy for new residents of area. The Mayor requested that the Village Manager address Mrs. Nolen's concerns. • VI. Development Matters A) Mr. John Henry presented the resubmittal of a previously • presented Site Plan Review for Courtyard of Tequesta located at 304 Tequesta Drive. The revised parking plan Minutes - September 23, 1986 • Page 3 - ------------------------------------- for the S.E. corner of the building was reviewed in detail. Upon completion of the presentation, a consensus of Council was that the changes made should improve the entire project. Vice-Mayor Howell moved, seconded by Councilmember Mackail, "to approve the Site Plan Review for the Courtyard of Tequesta as resubmitted subject to the applicant securing the required variance for green space from the Village Zoning Board of Adjustment, and final approval of the Village Council, also subject to receipt of a long term agreement acceptable to the Village Attorney for main- tenance of Village right-of-way green areas located ad- jacent to the Courtyard of Tequesta on Cypress Drive and Tequesta Drive.'' The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Ron Mackail - for Edward C. Howell - for the motion therefore passed and was adopted. • B) Mr. Randy Haisfield, R. H. Properties, Inc. presented a request for modification of a previously approved site • plan for Tequesta Shoppes North. The application proposes to construct 4050 square feet of shopping center space attached to the north end of Tequesta Shoppes North in lieu of a previously approved out parcel formerly set aside for a restaurant. Upon completion of N1r. Haisfield's presentation, Council- member Nelson moved, seconded by Councilmember Mackail, "to approve the application as presented." The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Ron Mackail - for Edward C. Howell - for the motion therefore passed and. was adopted. VII. New Business A) Long Range Planning Commission discussed concerning the sunsetting of the Commission on September 24, 1986 unless the Commission term is extended. • Council commended the present Chairman of the L.R.P.C, Dr. Stanley Jacobs, for the progress and benefit to the community for the areas of planning and beautification addressed by the Commission during the past year. Minutes - September 23, 1986 • Page 4 - ---------------------------------------- i Councilmember Mackail moved, seconded by Vice-Mayor Howell, "to extend the term of the Long Range Planning Commission for an indefinite period which will allow the Commission to address the areas of concern of the Council involving planning and beautification of the Village and to change the name of the Long Range Planning Commission to the Planning Commission." The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Edward C. Howell - for Ron Alackail - for the motion therefore passed and was adopted. B) The Village Manager reported that Mr. H. D. Mantz recently resigned as a member of the Planning Commission creating a vacancy on the Commission. • Dr. Jacobs the Committee Chairman submitted a recommendation requesting the appointment of Mr. Earl Collings to fill • the vacancy on the Commission. Dr. Jacobs noted that Mr. Collings had prepared the book- let for the Village 25th Anniversary and was a former public relations consultant for PGA Intern,?;:.~~a~ ; cur- rently Mr. Collings is employed as a professicral golf course community management consultant. The Council was pleased to have someone as highly quali- fied as Mr. Collings applying for appointment to the Planning Commission. Vice-Mayor IIowell moved, seconded by Councilmember Nelson, "to approve the appointment of Mr. Earl Collings to the Planning Commission." The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Edward C. Howell - for Ron Mackail - for the motion therefore passed and was adopted. The Mayor requested that the Village Manager prepare a • letter to Mr. Mantz thanking him and commending him for his years' work on the Long Range Planning Commission Minutes - September 23, 1986 • Page 5 - ------------------------------------ and accepting his resignation, and a second letter to Mr. Collings welcoming him to the Planning Commission. C) Consideration of a request from the Jupiter-Tequesta Junior Woman's Club, Inc. to use the Gallery Square North parking lot to accommodate parking for the Second Annual Country Arts and Crafts Fair to be held on Sunday, October 26, 1986. After a brief discussion, Councilmember Nelson made a motion, seconded by Councilmember Mackail, "to approve the request." The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Ron Mackail - for Edwin J. Nelson - for the motion therefore passed and was adopted. • D) The Building Official reviewed an ordinance providing for increasing various building department permit fees. Mr. Ladd noted the Village permit fees overall were approx- . imately loo below the average fees charged throughout the county using the previous year's historical data, bor. Ladd anticipates increased fee collections of approximately $20,000 per annum. .Upon completion of the presentation, Vice-Mayor Howell moved, "seconded by Councilmember Mackail, "to approve the first reading of the ordinance as presented." The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Ron Mackail - for Edwin J. Nelson - for therefore the first reading of the ordinance passed. Passage of the ordinance is contingent upon adoption of the second reading of the ordinance after the publication requirements are met. E) The Village Manager reviewed the bid received from Rosso Paving ~ Drainage, Inc. of Lake Worth, in the total amount of $26,026.00 for repairs to road depressions on Country • Club Drive and Tequesta Drive within the Village. It was noted that the repairs were expected to require • twenty working days for completion. Minutes - September 23, 1986 Page 6 Upon completion of the Manager's presentation, Councilmember Mackail moved, seconded by Councilmember Nelson, "to award the contract for the road repairs to Rosso Paving ~, Drainage, Inc. per their bid proposal of $26,026.00." The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Edwin J. Nelson - for Ron Mackail - for the motion therefore passed and was adopted. VIII. Any Other Matters. A) Councilmember Nelson reported that he has been in contact with the owners of the Lighthouse Plaza and they seemed to be receptive to addressing replacement of the present signs located at their shopping center. Mr. Nelson stated he would continue to pursue this matter • and would report any new developments to Council. B) Councilmember Mackail reported on his recent trip to • Orlando while attending the Annual Florida League of Cities Conference. Mr. Mackail thanked Council for affording him the opportunity to attend the conference and indicated the agenda meetings were quite beneficial to him as a Councilmember. He also recommended that Council continue the policy of authorizing all Councilmembers the oppor- tunity of attending future Florida League of Cities Conferences. C) Vice-Mayor Howell confirmed the recommendations of Coun- cilmember Mackail and reported attendance at the recent conference was a rewarding and beneficial experience to him as a Councilmember. D) Mayor Stoddard reported on items of general interest to municipalities discussed at the last meeting of the Council of Governments, concerning the epedimic confronting us regarding coke and crack, and the breakdown of inter- governmental coordination between the County and local governments within the County. The Mayor requested that the Village Manager accompany him • to an all day workshop scheduled by Mr. Ken Adams, Chair- man Palm Beach County Commission to address intergovern- • mental coordination within the County. The Village Manager accepted the Mayor's offer and indicated he would attend Minutes - September 23, 1986 Page 7 - ------------------------------------ the workshop with the Mayor. There being no other business before the Council, the meeting was adjourned at 10:05 P.M. BCK/mk Date Approved: October 14, 1986 • ~' • Carlton D. Sto ar Mayor . e~%~-~ Edward C. Howell Vice-Mayor Ron Mackail Councilmember y , ~' r' E win J. N lso Councilmember Z Respectfully submitted, /~__~ . Bill C. Kasc elis Finance Dire1tor/Village Clerk