HomeMy WebLinkAboutMinutes_Regular_02/12/1985MINUTES OF THE VILLAGE COUNCIL MEETING
OF THE VILLAGE OF TEQUESTA, FLORIDA
FEBRUARY 12, 1985
A meeting was held by the Village Council of the Village of Tequesta,
Florida at 7:30 P.M., Tuesday, February 12, 1985 in the Village Hall, 357
Tequesta Drive, Tequesta, Florida.
Councilmembers present were: Brown, A4apes, Murphy, Stoddard and Wagar.
Also present were: Robert Harp, Village Manager, Cyrese Colbert, Village Clerk
and John C. Randolph, Village Attorney.
The Opening Prayer and Pledge of Allegiance to the Flag was given by
Mayor Stoddard.
There were no changes to the agenda.
Mayor Stoddard announced that Palm Beach County Commissioners approved
a Resolution to annex Coral Cove Park into Tequesta.
Mayor Stoddard announced that the Village Manager and himself will meet
with Commissioner Karen Marcus on Monday, February 25, 1985.
Mayor Stoddard also announced that Ray Rood was operated on this morning
and is in serious condition but doing well.
Mayor Stoddard announced that the committee for the Fountain will
meet with the Community Appearance Board on Wednesday, February 13, 1985.
Mayor Stoddard announced that on Thursday, February 21, 1985, the
State Attorney's office will hold a seminar on Public Business.
la. The first item on the agenda was the Status Report on Water
Refunding Issue by Joe B. Wise, William R. Hough ~ Company. Mr. Wise
told Council that the Final Bond Purchase Agreement proposal on
February 26, 1985 will not ba that :Hoch different than tonight.. Mr,. ~ti'ise's
reviewed briefly with Council the preliminary "Refunding Analysis for
Outstanding Water Refunding Revenue Bonds, Series 1978" dated February 1, 1985.
(a copy has been attached to and has become apart of these minutes)
Mr. Wise will present the final Bond Purchase Agreement to Council at
the regular Council Meeting on Tuesday, February 26, 1985. If accepted,
Mr. Wise told Council his company will then proceed with the marketing and
closing activity, with a closing date of Thursday, March 28, 1985. If the
Bond Purchase Agreement is accepted, the Village Manager, Mayor, Village
Attorney, Mr. Wise and Mr. Dan Livermore, Bond Counsel will fly to New
York on Wednesday, March 27 for the purpose of signing the bonds and exe-
cuting the closing documents, followed by the closing and transfer of funds
on Thursday morning, March 28.
Minutes of the Council Meeting
February 12, 1985
Page 2 -
-----------------------------------
lb. The next item on the agenda was Review of the Step-Saver Con-
venience Food Mart.
The first person to speak to this was Mary Snow Corr, 291 River
Drive. Ms. Corr told Council she represented several people in Tequesta.
She told Council this building could be effectively changed without great
cost or dissatisfaction. Ms. Corr felt the color is not in harmony with
the surrounding area and that there is a poor arrangement of signs and too
many signs with poor placement. M;s:. Corr told Council that a good solu-
tion would be to ask Council to form a committee to produce a new concept
to the building.
Jack Reed, Waterway Beach Condominium Association recommended to
:council that in the future, a developer should give the various boards and
Council an artist's rendering of the proposed building, landscaping and
driveways.
Stoddard told council that the sign height does conflict with the
entrance sign at Tequesta. He feels the color and stripping is somewhat
out of character and there are too many signs. He suggested that maybe
• the "Chicken" sign and a few more signs could be eliminated. Maybe the
street sign could be moved to the north end of the property.
Mr. Tom Vani, Step-Saver representative told Council he is somewhat
surprised at the complaints because his company went through all the board,
committees, site plans and steps necessary for them to receive approval,
which they did receive. Mr, Vani said that at the Community Appearance Board
meeting, they did have an artist's rendering and left it with the ~Sillage,
but he does not know what happened to it after it was left. Mr. Vani told
council his company also showed pictures to the Community Appearance Board
and at the Site Plan Review of what some of the other stores look like,
Mr. Vani reminded Council his company did change the brick at the
request of the Community Appearance Board and they also changed the color
of the stucco. The orange, brown and yellow colors are registered trade-
marks.
Mr. Vani also told Council that any changes made like moving the
main sign or the changing of the strips would be, in fact, a large mone-
tary expense to his company. The stripping has. to be completely pulled
off and replaced. It can not just be painted over because it would peel.
The cost of installing the sign alone was $6,000.00, the cost of the sign
was $3,000.00.
Mr. Vani told Council his company could sit down in a workshop and
review with Council or a committee some ideas or suggestions. Mapes moved,
Minutes of the Council Meeting
February 12, 1985
Page 3 -
-----------------------------------
"that the Mayor appoint a committee to sit down with Mr. Tom Vani and see
what they can come up with and bring it back to Council." Murphy seconded
and vote on the motion was:
Brown - for
Mapes - for
Murphy - for
Stoddard - for
Wagar - for
and therefore the motion was passed and adopted.
lc. The next item was the proposed subdivision of parcel of land
north of St. Jude's Catholic Church, William H. Murphy. The Village has
received a request from William H. Murphy, a contractor/buyer of a portion
of a parcel of land fronting on U.S. Highway No. 1, north of St. Jude's
Catholic Church to divide the property into two (2) individual parcels.
The property is zoned C-2 and has 219' fronting on U.S. No. 1. They have
requested the property (Government Lot No. 2, Section 30) be subdivided in
half with a 32' access easement on the southside servicing the rear portion.
• They plan to build on the rear property, two buildings containing approxi-
mately 23,000 square feet.
permits.
It was noted that application has been made to D.O.T, for driveway
Mapes moved, "that we approve the request for subdivision of the
parcel of land, Government Lot 2, Section 30". Brown seconded and vote on
the motion was:
Brown - for
Mapes - for
Murphy - for
Stoddard - for
Wagar - for
and therefore the motion was passed and adopted.
3a. Brown moved, "to appoint Mary Louise Nolen to the Zoning Board
of Adjustment term to expire December 31, 1986". Wagar seconded and vote
on the motion was:
Brown - for
Mapes - for
Murphy - for
Stoddard =
W for
f
agar or
Minutes of the Council Meeting
February 12, 1985
Page 4 -
---------------------------------
and therefore the motion was passed and adopted.
3b. Brown moved, "to appoint John A. Larsen as an Alternate Member
to the Zoning Board of Adjustment. Mapes seconded and vote on the motion was:
Brown - for
Mapes - for
Murphy - for
Stoddard - for
Wagar - for
•
and therefore the motion was passed and adopted.
3c. Approval of expenditure from Water Department Renewal and Replace-
ment Fund for replacement of two (2) 3" meters at two condominiums was the next
item. These meters were recently purchased at a total cost of $3,383.60.
The Water Department Consulting Engineers felt that this item should
be paid from the Water Department Renewal and Replacement Fund. Expenditures
made from the Renewal and Replacement Fund need the approval of the Water
Deoartment Consulting Engineer and the Village Council.
Mapes moved, "to approve the expenditure of $3,383.60 from the Water
Department Renewal and Replacement Fund for replacement of two (2) 3" meters
at two condominiums". Wagar seconded and vote on the motion was:
Brown - for
Mapes - for
Murphy - for
Stoddard - for
Wagar - for
and therefore the motion was passed and adopted.
3d. The next item on the agenda was the consideration of up-grading
the Computer System. Bill C. Kascavelis, Finance Director, reviewed with
Council his memorandum to the Village Manager dated February 7, 1985. Copy
of that Memorandum is attached to this minutes along with a copy of a Memorandum
from the Village Manager to Council dated February 11, 1985 on the subject of
up-grading of the Computer System.
Council was concerned they did not have enough time to review this
subject nor enough input. They felt if a workshop meeting was held, it
could clear up a lot of questions.
Minutes of the Council Meeting
February 12, 1985
Page 5 -
-----------------------------------
Mapes moved, "that we have a Workshop meeting on the upgrading of
the Computer System on Tuesday, February 19, 1985 at 5:00 P.1~4.". Brown
seconded and vote on the motion was:
Brown - for
Mapes - for
Murphy - for
Stoddard - for
Wagar - for
i•
and therefore the motion was passed and adopted.
The Village Manager's Report for January 20 to February 9, 1985
and the Council Meeting Minutes for January 8, 1985 were received.
The meeting was adjourned at 9:34 P.M.
CC:mk
Date Approved
CARLTON D.
WIL IAM E. WAGAR
i; lr ,
CYR~ESE COLBERT
Village Clerk
(Preliminary, for discussion purposes only)
VILLAGE OF TEQUESTA, FLORIDA
..
REFUNDING ANALYSIS FOR OUTSTANDING WATER REFUNDING REVENUE BONDS
SERIES 1978
C~
n
U
February 1, 1985
7'3J~M
7/
,,i
Yillage of Tequesta, Florida
Refunding Analysis for Outstanding 6later Refunding
Revenue Bonds, Series 1978
-Assumptions Used In Refunding-
(1) Cost of Issuance Expenses were assumed to be $90,000.00
(2) Underwriter's Discount was $28.00/$1,000.
(3) MBIA Insurance premium was calculated at .8~ of total principal and
interest on the refunding bonds.
(4) The following money was used to purchase TIGR's for the escrow: .
a. Proceeds from sale of Already Purchased Treasuries $ 644,031.25
b. Portion of Existing Debt Service Reserve unrestricted 60,000.00
c. Available money from unrestricted fund 499,812.17
Total $1,203,843.42
(5) The remaining debt service reserve $200,000.OU'was transferred over for a
new debt service reserve.
(6) Existing money in the Principal and Interest Account was used to purchase a
Treasury Bill used short in the escrow.
(7) A yield meld was performed on the cost, income and principal of the yet to
be purchased treasuries against the yield on the refunding bonds.
n
U
VILLAGE OF TEQUESTA, FLORIDA
•
PROPOSED WATER AND SEWER REFUNDING REVENUE BONDS, SERIES 1985
Sources and Uses of Funds
Sources•
Par Amount of Bonds $ 1,365,000.00
Existing Principal and Interest Account ~• 109,034.11
Proceeds from Liquidation of Already Purchased Treasuries 644,031.25 v~
Existing Debt Service Reserve Fund 260,000.00 /
Existing Unrestricted Available Funds ~ 499,812.17 ~~~~"
TOTAL SDURCES $ 2,877,877.53
Uses:
Cost of T-Bill for Escrow $ 109,034.11 .
Cost of.TIGR's for Escrow 1
203
843.42
Cost of Major Portion Escrow $1,344,954.38 ,
,
Less Transferred Proceeds Adjustment (14,530.13}.
Less Yield Meld Adjustment (124,761.58) 1,205,662.67
. Underwriter's Discount ~ 38
220.00
Cost of Issuance ,
90,000.00
Debt Service Reserve 200,000.00.
Insurance Premium (.8%) 29,652.45.
. Contingency 1,464.88
TOTAL USES $ 2,877,877.53
Summary of Savings
Net Outstanding Debt Service (Schedule 2) $4,966,442.32
Less Debt Service Reserve and Interest _
Earned Thereon (Schedule 2) ~ (660,694,82)
Total Net Outstanding Debt Service (Schedule 2} $4,305,747.50
Gross Refunding Debt Service (Schedule 3) $3,706,556.63 /
Less Debt Service Reserve and Interest
Earned Thereon (Schedule 3) (642,555,56)
Plus Cost to Purchase Future ISF Treasuries 928,323.57 ~
Less Principal and Income on Future ISF Treasuries (2
265
765.63)
,
,
,/
Total Net Refunding Debt Service (Schedule 3) X1,726,559.01 `'
Gross Savings $2,579,188.47
Less Existing P&I Funds Used In Escrow (109 034,11) /
Less Available Unrestricted Funds (499,812,17)
Net Future Value Savings (Schedule 4} $1 970 342.19 V
> >
Net Present Value Savings (Schedule 4) $ 279,910.94
r L'f 5x! ^eot Ser•:ce ~R r3*
er Be4uii:c
R
•
C
S ' ~ •~ -~
.
o
e :en~e
,.
erv es .7
9
jlrY1C ! C!aICt113tI0D (fate: .14141!1494
"landing Qeht Service Reserve: 268.248.00
•
eased I n•:ested Sinkino fund: 423.044.44
/
:,nn,~al i:ed
• less iota! Met
Gross Incole fros Plu_ Cost Less [r,c,xe On less L.^.cgse On Outskand-ng
debt Service Qeht Service to Purcrase Existing ISF Fu-ure t'cF htal Net Eeht ?ervice
Period ;~tstanding Cgugan Interest Before Reserve P.e.er•:e At Future ISF ireasura ~t Treasur,s At Outstsrdira Yot including
End:na Princ-oal Rate . Ezgense Earnings 1.1~?04401 freasurvs I.e25ui~~i1 7.6250~)Oi abt Serv-ce Reserve ;~cose
d; t: BS 132.131.:3 132.131.25 !0.327.55 33.258.15 35,255.53 119.;?6.83
:~~ 1.95 132,131.25 132,131.25 10,327.55 37,?77.54 35,265.63 1.334.33 123.19 L 24 163.63.'..17
#; ir86 132.131.25 !32.131.25 10.32?.55 37.467.14 35,165.63 ?.°-5q•,8 121.643.84
!:~~ 195 131.131.:3 132.13 L 15 10,327.55 42,681.23 35,263.63 4.?94.;8 !34.84(..43 26?.141.9?
4 1!97 !32.131.25 132.131.23 !0.327.55 42,b75.S4 35.165.63 6.1~~^.!-4 123.113.5Y
?~?~ 1187 132,131.25 !32,131.25 10,727.55 42.6$7.23 ~ ;5,265.53 1.81S.b3 121,44q.58 165.1~9.d0
4t 1:88 !32,131.25 131,132.15 10.327.55 •47.391.80 35,Zb5.53 4.531.23 124.~?8.b3
I0~ 1:98 132.131.25 t3T.131.25 ~ 10.327.55 47,386.56 35.265.b3 11.43?,50 122.497.14 26T
5d0
86
4i 1189 131.131.23 132.131.25 10,3?7.55 41,373.40 35.:65.63 13.343.15 114.567.73 .
.
IJ' 1'$Q 132,Y31.15 132,13 L 25 10.327.55 52.423.$1 35.165.b3 15.250.00 123.31E 90 264.544.71
4i 194 132.131.:5 132.!31.25 14,327.55 56,775.44 35,265.33 17.346.88 t25,96b.b4
I'i' ti40 132,131._5 132.131.25 10,3?1.53 52.t06.b1 35.:65.63 19,634.38 119,410.31 265,632.05
3i 2191 131.131.13 132.131.25 10.311.55 61.544.11 35,2bS.b3 21.131.23 12b.315.44
~''' '•rO1 132.131.:5 132.131.15 14,317.55 56,816.31 35,2b5.b3 24,:04.38 11q.145.01 186.116.05 .
~` I,qy [32.131.25 131.13E 23 14.32?.55 66,229.51 35.165.b3 2b,446.88 12b.26°.12
~4' 192
131.131.15
t31,131.Z5
10.32;.55
bb.235.b9
35,:55.63
24,165.63
1?3.608.14 _
270,332, b
4r 1'93 132.131.13 132.131.25 !0.311.55 bb.21T.54 35.265.03 31,834.38 120.421.24
1'`~' Ir43 132,13E 1S 132,13!.15 10,327.55 _
70,445.38 35,265.63 34.503.13 122.480.33 264,556.3
;~ 1,44 70.000 b.754t 132,131.25 202.13E 2S 10.321.55 ;5,:55.63 31.362.59 119,175.58
t4. 1;94 73.000 b. 7541 119,168.75 104;768.15 14.327.55 35.165.63• 3T.3b2.50 121,813.06 161,643.75
di 1.45 80.040 e.?541 !17.237.50 147.231.50 10.327.55 35,2b5.e3 37.3b2.50 (14.181.93
14' li?5 80,000 6.7501 124,537.50 :04,537.50 10,327.55 35.265.63 37.3b2.S0 121,551.83 25b,:!8.75
3~ lig6 80.400 6.1541 121.837.30 101.831.54 10.321.53 35.265.63 37,362.54 118.891.83
1G li4b 95.040 6.154E 119,137.54 244,131.54 10,317.55 35.155.63 37,362.50 121.181.83 264
719
75
d- ~ 94,040 b.7501 11b,?69.75 TOb.168.75 10,327.55 35,265.63 37 „52.50 123.313.08 ,
.
-i'! 40.000 b. 7541 113.231.25 203.231.23 10,311.55 35.2:5.53 37.3b2.50 124,2?5.58 264.243.75
4i !'98 95.044 6.1501 110,193.75 205.143.75 14,327.55 3S,2r,5,b3 37,362.50 t22.239.~?8
lu! 1~?9 95.004 ~ 8.1541 248,?87.54 201,9$1.50 10.317.55 35,265.83 31.352.50 114.431.83 261.425.00
3! 199 1~?4.On4 e.i50i 103,781.25 203,78E 25 !0.317.55 35.285.63 37.3s..50 t1o.825.59
dr 1'49 105.000 6.1541 !00,406.25 105.446.25 10,317.55 35.265.63 3~.i61.S4 11^_,350.58 263.?31.25
~-! Irt.!~ 105.000 6.7542 46.862.50 291.862.50 10,327.55 35..'65.63 31.361.50 118.?08.93
a !,ui- 110.000 6.750X 43.318.75 203,318.73 20.327.53 35.265.63 37.36E 5u !24,353.48 154,??5.40
d: 101 115,040 6.7501 $9.648.:5 104,606.13 10.327.55 35,265.63 31,',62.50 121.654.58
I!4~ 1:41 120.040 6.7501 95.725.00 205,725.04 10.327.55 35.255.83 37.;82.~U 121.76,.33 255.4i5.4~)
d' 11~?1 124.000 8.1501 81,815.00 201.615.40 10.327.55 35,265.83 37,361.54 118.719.33
,•i' 1:02 1:0.400 6.7501 77,625.00 207,625.00 10,317.55 35.255.03 3?.38"[.50 124.869.33 264,1'13.15
di 1103 130.004 6.1501 73.237.54 203.231.50 14.327.55 35,285.83 3'.?62.50 l1~?,?91.3.'.
Iii 1x03 135x144 8.7541 e8,850.u4 103.850.44 218,515.55 35.285.83 37.362.54 t 141.353.6~- 261.331.25
4! (%i,4 84.243.75 84,193.75 35.'[65.63 37.362.50 t 8.334.39!
!-- 1:49 64.243.75 64,293.73
35.285.83
3?.362.54 i
9.334.38! t
18.668.'51
3/ J~05 84.193.75 64.293.73 35,265.63 3?,382.54 l 8.134.391
`'' 1105 64,293.75 64,243.73 35,285.53 31.'_•62.54 t 8.33
4.381 t 16.669.'51
d' li')6 64.293.15 64,143.75 35.2b5.5I 31,382.50 t 1
$,314.18)
''' t%„6 84,243.75 64.243.75 35.?65.63 37.362.54 t 8.334.391 t 16.818.151
dl 1,'47 2.4Q5,400 6.7541 64,293.75 1.989,243.75 984,255.63 !.41',362.50 t 8.334.381
-- -
--------- t 9.3?4.381
Total
3.915.000
~
4.900.937.50 - ---
8,815.$37.54 ---------- --
660,844.82 --------- --
928.323.51 ---------
2.511.453.13 ------------ -
2.285.765.83 ---------- -
4,345,747.50 ----------
4.°86.342.32
r ~
U
. '.
_ Cbty of Tequesta. Florida
Schedule Of Net debt Service on 1484 Refunding Bonds
•
Debt Service Calculation Oates
New Debt Service Reserve:
Period Refunding Coupon
Ending Principal Rate
2/15/1985
200,000.00
less
Gross [nco~e Fros
Debt Service Debt Service
Interest Before Aeserve Reserve At
Expense Earnings 10.0000002
r~
LJ
4! 1185 16.484.13 .r 16.484.13 2.555.56
101 1185 64,503.13 ~ 64,503.13- 10.OUO.Ot~
4/ 1/86 64,503.13 64,503.13 10,000.00
10/ 1186 64.50I.13 64,303.13 10,000.00
4/ 1/B7 64.503.13 84.SD3.13 10,000.00
!0/ 1/87 64,503.13 64,503.13 10,000.00
4/ 1/8B 64.503.13 64,503.13 !0,000.06
!O/ 1/88 64,303.13 64,503.13 10,000.00
4/ 1189 64,503.13 64,503.!3 10,000.00
101 1189 64.503.13 64.303.13 10.000.00
4/ 1/90 64,503.13 64.503.13 (0,000.00
!0/ 1190 84,503.13 64,503.13 10,000.00
4/ 2191 64,503.13 64.503.13 10,000.00
lU! 1141 ~ 64,503.13 64,503.13 10,000.00
4/ 1192 64,503.13 64,503.13 10,000.00
30! 1142 64.503.!3 64,503.13 10.000.00
4/ 1143 84.503.13 64,503.13 10,000.00
l0i 1143 64,503.13 64,503.13 10,004.00
•4/ 1/94 30,000 8.5002 64,5D3.13 94,503.13 10.000.00
101 1/44 30,000 8.5002 63,228.!3 93,228.13 10,000,00
4/ 1/95 35.000 8.1502 61.953.13 96.953.13 10.000.00
10/ 1195 35,000 8.7501 60,421.88 95,421.88 10,004.00
4/ 1/46 35,000 4.0002 58,840.63 93,840.63 10,000.04
101 1146 35.000 9.0002 51,315.63 42,315.63 10,000.00
4/ fi47 40,400 9.1002 55.740.63 95.140.63 !0,000.00
101 1197 40,000 9.2002 53,900.83 43,900.63 10,000.00
4! 1/98 45.000 4,4002 52.060.83 97,060.63 10,000.00
101 1/48 40,000 4.4402 44,945.63 84,945.63 10,000.00
4/ 1199 45,000 9.3002 48,065.63 43,065.63 10,000.00
10! 1/99 _ 50,000 9.500X 45,428.13 45,928.13 10,400.00
4/ 1100 50,000 9.6252 43.553.13 43,553.13 10.000.00
1V! 1100 54,000 9.6252 41,146.88 9.1.146.88 10,000.00
4/ 1101 55,000 4.8252 38.740.63 43,740.63 10,000.00
!0! ilOL 36,093.75 36,043.15 10,000.00
4/ 1102 36,043.15 36,043.75 10,000.00
101 1/02 36,093.75 36,043.15 10,040.04
4/ 1/03 3b.G43.75 36,093.75 10,000.00
101 1i U3 36.043.75 36,093.75 10,000.00
41 1/04 36,093.75 36,093.75 (0.000.00
101 1104 36,093.75 36,043.75 10,000.00
41 1105 _ 36,093.75 36.043.15 10,000.00
101 1105 36,043.75 36,093.75 10,000.00
4/ 1106 38.043.15 36,043.75 !0,000.00
101 1106 36,093.75 36,093.75 10.000.00
4/ 1107 750.000 9.6252 36.093.15 166,043.75 210,000.00
101 1101
To tal 1,365.000 2,341,556.63 3,106,556.63 642,555.56
[ '/ 3 ~,
t ~~ -~ -'}^" ~'
~ 5 ~~
Plus Cast Less Inco~e On
To Purchase Future !SF
Future ISF Treasurys At
ireasurvs ].6250002
Schedule ;
• Annualised
iota! Het
Refunding
total Net Oeht Service
Refunding Not Including
Deht Service Reserve Inccae
. 33.25B.75•,~ 47,187.33
..37,471.54 1,334.38 91.146.24 150.989.17
37;467,14 7,859.38 89.610.89
42,687.23 4,384.38 42.805.98 202.4!6.87
42,675.54 6,106.00 91.018,61
42,687.23 7.815.63 84.374.73 200.453.40
47,341.80 9,531.25 42.363.68 '
41,386.56 11.437.50 40,452.19 202.815.88
47.373.40 13,343.75 88,532.78
52,083.82 15,250.00 41,336.45 199,869.72
56,775.44 17,346.88 93,931.69
52,!06.61 19,634.38 86,915.36 200.907.05
61,509.11 21,731.25 94.284.99
56,816.31 24,249.38 61,110.06 201.391.05
66.228.52 26,446.88 94.234.77
86,235.69 24,165.63 41,513.14 205,861.96
66,217.50 31.834.38 88.886.25
70,945.38 34,503.13 40,945.38 149,831.63
37,362.50 41.140.63
31,362.50 45.865.63 !13,006.25
31,362.50 44,540.63
37,362.50 48.059.38 117,650.00
31,382.50 46,528.13
37,362.50 44,453.13 11(,481.°5
37,362.50• 48.378.13
37,362.54 46.538.13 114,916.25
37,362.50 44,698.13
37,362.50 42,583.13 112,::81.15
37,362.50 45,703.13
31,362.50 48,565.63 114,288.75
37,362.50 46.190.65
37,362.50 43,794.38 104,?75.00
37,362.50 46,378.13
37,362.50 ( 11,268.75) 55.109.38
37.362.50 t 11.288.151
37,362.54 t 11,268.151 t 2.537.54!
37,382.50 t 11.288.751
37.362.54 1 11.268.751 ( 2,537.Si~i
37.362.50 4 11,268.151
37,362.50 ( 11.268.75) ( 2,537.501
37,362.50 ( 11.268.751
37,362.54 ( 11.268.151 ( 2.537.50)
37,362.5D ( 11.269.75)
37,362.54 t 11,268.751 ( 2,537.501
1.017,362.50 1 441.268.751
__
Y f t
M 231.288.751
928,323 7 2,265.165.63 + 1.726.554.02 2,369,I14.5E
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~LAGE OF TEG!UESTA. FLORIDA
lOFOSED f;EFUhlD I PJG fiOND DEBT SEF:V I CE
DE~ SEF:VICE FROM t~2/15/85
DATE PRINCIPAL HATE INTEREST TOTAL F'0~I AhJ~dUAL D/S
! ~4/cii /85 16, 48~. L16 16.482. tib
iii/U1/8S ~ ~ 64,495.!"1~i 64, 49~.0rCr 8C1,977,V5
c:!'}/! i.l /86 64, 495. t_rc_t 64.495. UQ .
L i 1 / i ~ i / 8b 64 , 495 . Crc i 64.495 . i_1i ~ i 28 , 4901. tjtj .
c-!4/iri/87 64,49S.C1i> ...64,49.0101
ic_1li~i/B7 64. 495.C!!~1 64,49S.c_ri_1 12B,99G.c.rt:~
i!4/ir1/88 64, 495.Crir 64,495.01!
i!:1/U1 !88 64, 495. iris 64, 495.0>ia 128,9901. i~!:1
~i!4/!ait89 64,49S.irir 64,49.0101
1i!; 011/89 b4,495.t>!=> b4,495.!~01 128,990>.i_1i_r
ti=~1'i!1/9t=! 64,495.!ltt 64,495.t~i~ '
10!/i?1 /9U 64.495. t=!!.1 64, 495. C1U 128, 99i_1, 01U
~=!41011/91 64,495.C!!i 64, 495,0u~r ~
11!/011/91 64,495.!=fir 64,495.ticj 128,99c~r.t><j
cry}/111./92 ~ .: 64,49, 1101 64, 495. i_!t_i
~I SC1/011/9~ 64,495.i~01 b4,495.t101 128,99U.U!a
~'~ x'!4/011 /9=; _ 64, 495. iyc_r 64, 491. 0101
111 / 011 i 95 64 , 495. 0111 b4 , 495. 0101 128 , 99U, tj0r
i?41i~1/94 3Cr,c_r!itj,!ii: 8.501i~ 64,495.!10! 94,495.C1t~ ----__-----~
111/011/94 35,01i_r0r.U01 8.5t>C! 65,22U.01ir 98,221.1,0101 ''192, 715.0101
x;4/011,'9 ; 35,011.1!_1, 0ri~ 8. 7`;i? 61 .7T'~. Sir 96.75.501 ~__-__.-_---_'"-,
i i _ ' 1 / 9S ti Cr , c_ri_ri ~ . Cr! i 8. 7501 bc_r , 2011. 25 9i 1, 201 . 2~ 186 , 933.75
fi~1/9b 5~5,00101.010 9,11001 59,888.75 93,fl88.7S
101/011/96 40,0011.0>01 9.1.11101 57,:'15.75 97,13.75 i91,2ci2.501
014/01/97
,~,0r~it_i.c.10 ten,.
9. •001 c c r_ y c
,~,.~i ..7 , p- c •a• c
,U,.~1.1.7~,
~,i~!:i!1/97 40r,pc'r1~,t_iti 9.2010- 5.,9!?•'.7~ 95,90.1.75 184,417.50
~, !.14/01 /98 40, 0r1ac_1. iat_i 9. 40rtj 52, ~"1b5.75 9~, pb?. 75
10iG1/98 45,1.100.00 9.400 SCr, 18•=x.75 95, 185.75 187,247.50
i~} / 011 /99 45 , 0001. t_10 9.5001 48 , 068.75 9.1, 068.75
10/01!99 45,0c_rOr,Crc_1 9.5c_ul .. 45,951.25 90,9~~°:1.25 184,p00.Cri_r
ci4/01 !00 50,0010~,t:1r 9.625 43,79:'. 7S 95,79:'. 7S
1 v /01 / t_1v 55 , 01.10. i_u_1 9.6^5 41 , 587. 5c_r 96 , 387. 501 190 , 181 .25
i~4/C11;'011 JJ,Crc_rt.1.00 9.6:..'5 58.74C!.b' 9•:,7.0.6=:
101ltii/!.11 S~b,C19?. 75 36,1.19-'. 7 ~
- 129,8.'4.38
-
~
10/01/02 5,6,c_r95.75 ~6,c_r95.75 72,187.5i-
i ~4/Cri /!~~ 3b , 0195. 75 36.0193. 7~
1U/c_11/t_r5 ,:rb,t_19~.75 =':b,t19.::.7~ 72,187.5!.1
04/01/014 36,095.75 3b,!_193.75
10/i~1/014 36,c_r95.75 36,t~9:~. 7 ~ 72,187.501
04/c_11 /05 36 , 095.75 36 , 09:T. 75
10/01/05 56,019.'.75 ?b,cr9•=.75 72,i87.5c.i. I
U4/01 /06 36 , c:r95~. 7S 3b , 095.75
10/G1/pb 36,019_.75 3b,093.75 72,187.50
04/c.11/017 750.00tj,tacj 9.6^5 36.095.75 786,i~91.75
10/Cri /017 01, 001 C1, i-c_1 786,095. 7~
T~,L 1,365,ppC1,t_10 2,341,460.18 3,7!.16,4bG.18
ACCF;UED THRU 02/ 15/8 0.001 01.00
hfET COST 2.341 , 4601. 18 3, 7016, 46V. 18
AVERAGE COUF'OhJ 9.518 !
L~OND YEARS 24 ,599.417 i
•AVERAGE LIFE 18.022
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•
MEMORANDUM
T0: Councilmembers
Village Attorney
Village Clerk
Finance Director
FROM: Village Manager
SUBJECT: UPGRADING OF COMPUTER SYSTEM
DATE: February lI, 1985
During the past several months it has become quite evident
that the Village's Computer System needs to be upgraded in order to provide
for more efficiency of operation by allowing multiple use of the system which
would allow different programs to be run concurrently. Our auditors have also
suggested that we consider upgrading of the computer system for multiple use
by various departments.
Accordingly, we contacted NGR, our present computer provider
to find out what equipment was currently available to meet our needs. (See
• copy of December 7, 1984 letter from NCR),
It is proposed to provide 5 CRT's at the following locations:
Water Department
.Finance Department
Administration
Building Department
The present printer would
printer would be installed
The Finance
detail as evidenced by his
(Copy enclosed).
~e installed in the Finance Department and a new
in the Water Department.
Director has looked into this matter in great
February 7, 1985 D9emorandum to the Village Manager
Also enclosed is a copy of the February 11, 1985 letter, with
attachments, from John F. Kuper, a qualified, disinterested third party indi-
cating our progression into computerization was done properly and that the
proposed up-grading of the system is the next logical step,
The proposed purchase would be under a GSA contract which
NCR has. The amount of $6,000 was provided in the current budget for Building
• Department hardware and software costs.
MEMORANDUM
RE: Up-grading of Computer System
February 11, 1985
• Page 2 -
----------------------------------------
We concur that our computer system needs upgrading at the
present time and this subject is an agenda item for the February 12, 1985
Council Meeting.
The Finance Director will be in attendance at the Council
Meeting to further discuss this subject.
In all probability, in the near future we will also be con-
sidering providing the Police Department with a personal computer system
and a word processing system for the Administrative Office and Village
Clerk's office.
ROBERT HARP
• RH : mk
Encls.
•
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• NCR Corporation
Fort Lauderdale District
1500 North Federal Highway
Fort Lauderdale, Florida 33304
Sales: (305) 566-3271
Service: (305) 566-3275
December 7, 1984
Mr. Robert Harp
Village :tanager
Village of Tequesta
P.O. Box 3273
Tequesta, Florida 33458
Dear Mr. Harp;
NCR Corporation wishes to thank the Village of Tequesta for its business and
continued interest in NCR's offerings.
In 1980, the Village of Tequesta chose to implement the NCR 8150 system, a
choice which allowed the village to migrate from a semi-manual billing
system to a computer system. Now, a significant justification exists for
the ne::t logical step in the process of most efficiently meeting your data
processing needs. That nett step is to bring the benefits of a computer
to the department people who most need them.
i
The NCR I-Tower will allow the Village of Tequesta to do this at a cost
comparable to your original system's cost. Not~only can some of your
existing equipment be used with the I-Tower, but a software license fee
credit can also be app~ied toward some of the new software that would run
on the Tower. This will allow the Village of Tequesta to protect its
previous investment and will also allow for the logical migration to the
~ I-Tower.
The NCR I-Tower is an exciting new product which allows multiple users to
access the system, and which also allows different programs to be run
concurrently. For instance, utility bills can be printing on the system
at the same time that invoices are being input into the system via another
terminal. This results in increased elf iciency of your personnel and of
your system.'
The I-Tower offers both hardware and software remote diagnostics via a
toll-free phone number. Should you ever have any probleys with your system,
all you have to do is dial one phone number, and the probleW can be diagnosed
by service and support people who will dial into your system over the phone
lines. Field or systems engineers are dispatched only after the problem is
determined to be hardware- or software-related. Not only is this service
less costly than conventional maintenance, but it offers a great time savings.
Remote diagnostics is a significant service to the Village of Tequesta given
• the fact that you are miles from the nearest service center.
~,
-2-
~. The I-Tower system runs all of the application packages needed to provide
the best governmental services available. Many government sites in the
Gold Coast region are currently running our Utility Billing, Payroll,
Occupational Licensing, and Budgetary Accounting packages. Both the
I-Tower system and the specialized government applications are supported
on a corporate and local basis by NCR.
We feel confident that the investment of the idCR I-Tower system will be
more than justified by the benefits derived from it, and we Zook forward
to your continued business. Should you have any questions concerning
the I-Tower or other NCR offerings or services, please feel free to contact
me.
Sincerely,
f `~~G
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Stephen Wood
Executive Account Manager
NCR Corporation
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I- TOWER
INVESTMENT SUMMARY
NCR I-TOWER with 512 kb memory, 40MB
fixed disk drive, 40 MB
removable tape cartridge,
eight communication ports
and the RM/COS operating
system.
(5) 7930 CRT terminals ( @ 995 each )
(8) communication cables
6430 300 line per minute printer
7628 cassette tape unit
interface for existing printer
HARDWARE SUBTOTAL
LESS GOVERNMENT DISCOUNT
HARDWARE TOTAL
SOFTWARE
Utility Management System
Interactive Financial Management System
Payroll ( I- Tower version conversion )
Occupational Licensing application
installation and training (100 hours @ $ 68/hr.)
SOFTWARE AND INSTALLATION TOTAL
TOTAL SYSTEM SL7~1RY
ANNUAL
PRICE MAIP~TENANCE
$ 24,245 $ 1,665
4,975 995
720 ®-
9,100 930
2,785 260
830 270
42,655 4,120
- 12 ,796 .50
$ 29,85$ .50
$ 3,000
4,200 $216'
700 1~.6
2,000
6,800
$ 16,700 $372
$_ 46, 558.50
•
MFMf1R ANTII TM
T0: Mr. Robert Harp
Village Manager
FROM: Bill C. Kascavelis
Finance Director
DATE: February 7, 1985
RE: Review of NCR Data Processing Proposal Dated. December. 7, 1984
Dear Bob:
Please be advised that I am in agreement with the proposal submitted
to you by Mr. Stephen Wood, Executive Account Manager, NCR Corporation.
I am also of the opinion that an upward migration to the NCR I-Tower
System would be the most cost effective migration path possible, that would
provide the Village with the required computer hardware, software, remote
diagnostics and field support, (Total Service), necessary to meet the current
• and foreseeable future data processing needs of the Village.
As you are aware, we are presently feeling the growing pains of a single
entry computer system. Applications. on our current system are delayed and in
some instances discontinued as a result of accessibility to the data entry
terminal.
A multi-terminal system environment is the only solution to eliminate
the present situation.
A recent survey of NCR Governmental users disclosed that the major
consideration that determined their selection of NCR data processing systems
was the total service package provided by NCR, as opposed to the problems
associated with servicing and maintaining a data processing system by several
individual and independent suppliers.
Other considerations given included system capability, cost and national
recognition of the company. Once again, NCR met these requirements.
A review of NCR data processing offerings available when we purchased
the 8150 system to date is as follows:
The I-Tower Series introduced in January 1984 replaced the previous
8200 series of the late 1970's and the 9020 series introduced in 1980.
• The I-Tower series of computers is equivalent in power to the 8200
and 9020 series of computers. The I-Tower if given an appropriate series
number would be numbered as a 9100 series computer.
Mr. Robert Harp
• February 7, 1985
Page 2 -
------------------------
The cost of 8200 series computers approximately four years ago when
we purchased our first 8150 computer was in excess of $80,000.00.
The 9020 series of computers sale price at the close of 1984 was in
excess of $60,000.00.
At present, the I-Tower offering provides lower acquisition cost, lower
maintenance cost and the availability of remote diagnostics not available
with the 8200 and 9020 series of computers.
It should also be noted that data processing business equipment should
not be considered as having a residual value. 7'he equipment value should be
based on the performance received and useful life of_ the equipment..
The capital costs associated with our current system which has been
in operation for the past four years would be approximately $10,000 per
year, ($40,000 4).
It should also be noted that the current system was purchased with.
Water Department funds. However, over the past four years, the General Fund
reimbursed the Water Fund $5,000 per year as a computer service fee reflecting
. total reimbursement to the 1Vater Fund of $20,000 of the original $40,000
capital cost, which included all hardware, software and peripheral devices.
Acquisition of the proposed I-Tower System would result in a.n i.nitial.
capital outlay of $51,760.00, including all associated expenses.
It is recommended that the total cost of the I-Tower System be
allocated to the General Fund in the amount of $22,950.00 and to the Water
Department in the amount of $28,810.00 (enclosure attached).
The annual capital cost based on a 5 year anticipated life expectancy
would be $10,352.00 or $4,590.00 to the General Fund and $5,762.00 to the
Water Fund.
Comparing the current 8150 system expense to the General Fund, the
annual cost for the proposed I-Tower System would result in an annual
decreased cost of $410.00, ($5,000 - $4,590).
Annual maintenance costs would also decrease at current rates from
$5,307.00 to $4,452.00 or $855.00.
Remote diagnostics applicable to the I-Tower would permit minimal
annual maintenance cost increases. However, the maintenance costs asso-
ciated with the 8150 Series Computer will result in significant annual
increases and most likely be unavailable within the next few years.
u
February 7, 1985
Page 3 -
Consideration should also be given to sending one employee (Senior
Operator) to the NCR Education Center for a four day special training class
on the I-Tower RM/COS operating system, at a cost of approximately $1,400.00.
The cost includes tuition, air fare, meals and lodging.
The costs associated to NCR's proposal appear to be quite modest in
relationship to the benefits the various departments of the Village would
receive.
Also, the favorable cash position of the Genera]. Fund, in my opinion,
suggests that now would be an appropriate time to give t}iis proposal serious
consideration.
Yours very truly,
BILL C. ASCAVELIS
BCK: mk
• Encl.
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• NCR I - TOWER
DATA .PROCESSING SYSTEM
ALLOCATION OF COSTS
General Water
Description Total Fund Department
HARDWARE
NCR I-Tower $16,971.50 $ 8,485.75 $ 8,485.75
Terminals (3-G, 2-W/D) 3,482.50 2,089.50 1,393.00
(8) Communication Cables
(4.5G - 3.5 W/D) 504.00 283.50 220.50
6430 Printer 6,370.00 6,370.00
7628 Cassette Tape Unit 1,949.50 1,949.50
Interface For Existing Printer 581.00 581.00
Total Hardware $29,858.50 $11,439.75 $18,418.75
SOFTWARE
• Utility Management System 3,000,00 3,000.00
Int. Financial Management System 4,200.00 4,200.00
Payroll I-Tower Conversion 700.00 700.00
Occupational License System 2,000.00 2,000.00
Installation ~ Training (Record)
Conversion (G 300, W/D 70%) 6,800.00 2,040.00 4,760.00
Total Software $16,700.00 $ 8,940.00 $ 7,760.00
MISCELLANEOUS COSTS
Freight (G-40%, W/D 600) 300.00 120.00 ~ 180.00
Site Preparation (Wiring) 2,500.00 1,250.00 1,250.00
Incidentals 1,000.00 500.00 500.00
RM/COS System Training 1,400.00 700.00 700.00
Total Miscellaneous $ 5,200.00 $ 2,570.00 $ 2,630.00
TOTAL ............. $51,758.50 $22,949.75 $28,808.75
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February lI, 1985
Mr. Robert Harp
Village Manager
Village of Tequesta
357 Tequesta Drive
Tequesta, Florida 33458
Dear Mr. Harp:
I appreciate. the opportunity to review and comment on your present
Data Processing environment and future considerations.
The acquisition of the 8150 System was a prudent decision as an
entry point into data processing. Although the system is a Single
Task Processor, it was capable of providing the necessary basic services
for the transition from a manual process to automatic application processes
for the least cost.
The Village staff was able to gain experience and expertise with
• data processing operations, procedures and techniques without the need
of additional staffing of a technical EDP person.
A Single Task Processor is simply a system with one entry point
and tasks performed must be done serially (Ref: Chart 1).
This was adequate in your transition phase, however, as additional
applications were added processing scheduling and priorities had to be
implemented. Access to stored information degraded through queued pro-
cessing wait time. This condition necessitates additional and/or
compensating manual processes.
The existing systems do not have the capability of passing infor-
mation to each other, therefore, some data requires double entry which
is redundate processing and requires additional manpower effort.
The Village EDP processing requirements have reached the point
where queuing of processes and redundancy has reached the level where
the degradation of the service level is quite pronounced. Not to mention
the fact, the present system is at the saturation point of resource capa-
bility.
The migration to the. NCR I-Tower System provides the most econo-
mical alternative to resolve the conditions you are faced with presently.
•
• Mr. Robert Harp
February 11, 1985
Page 2 -
------------------------
The NCR I-Tower System is a multi-task database system. One could
think of this system in perspective as multiple computer systems within
one cabinet (Ref: Chart 2).
Advantages of the NCR I-Tower System include:
a. Each department's applications are partitioned in their
own region.
b. Security can be assigned. independently by partitioned
region, in addition to overall system. secur~.ty.
c. Access to information in the partitioned regions can be
defined as Read Only (RO) and./or Read/Write (RW) capability
to update and input .information through terminal access.
d. Information can be accessed in the work locations through
inquiry screen displays for reference and eliminating the
• need for hard .copy print-out in the present environment.
e. Information and reports can be printed on designated printers
through commands from the remote terminals.
f. The system schedules tasks dynamically eliminating the present
manual scheduling.
g. Capability of performing a maximum of 16 tasks simultaneously.
h. Provides on-line diagnostics to trace system problems and
resolution.
i. The conversion from the 8150 System to the I-Tower System
requires only a one step process of copying the information
from the 8150 onto the Tower.
j. '..The modular design of the system configuration has the
capability of meeting the Village's needs for several years.
k. Source application systems have the capability of updating
other recipient data bases simultaneously.
1. Audit trails are available for cross system processes.
U
Mr. Robert Harp
• February 11, 1985
Page 3 -
----------------------
NCR is a leader in the industry noted for the reliability of their
equipment, service responsiveness, and software.
I fully concur with your selection of the I-Tower System to fulfill
your current and future requirements.
If I may be of any further assistance to you, please contact me.
Respectfully,
~~
JOHN F. KUPER V
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BACKGROUND:
JOHN F, KUPER
My data processing experience spans over the past 33 years with the
opportunity to perform responsibilities in every facet of the EDP industry.
These responsibilities were for the U, S, government and private
business sectox internationally,
EDUCATION: West Texas State College
University of California
INDUSTRY EXPERIENCE:
1. Airlines
2, Banking
3. Construction
4, Education
5, Finance
6, Government
7, Marketing
8. Manufacturing
9. Pharmaceutical
10, Publishing
11. Utilities
SIGNIFICANT EDP EXPERIENCE:
Types of Engagement:
Facilities Management Consultation
EDP Application Studies
EDP Feasibility Studies
On-Line Communications Systems
Management Information Systems
EDP Installation and Conversion
Computer Service Bureau Management
Computer Center Management
Computer Performance Evaluation
EDP Systems and Operation Instruction
- Business Administration
- Graduate Studies in Com-
puter Science
John F. Kuper
• February I1, 1985
Page 2 -
-----------------------
EMPLOYMENT HISTORY:
Florida Power ~ Light
Commodities Exponent
Philippine Airlines
PENCOR
Computer Information Systems
Manila Electric Company
PCI Bank Corporation
U. S. Navy
RCA
Standata
California Dept. of Education
California Regional Centers
U. S. Navy
USAF
- Corporate Systems Design
- Vice-President
- Consultant
- Vice President ~ General
Manager, Board of Director
- Vice President
- Manager-EDP
- Consultant
- MIS Design £~ Implementation
- Systems Specialist
- Regional Manager
- Consultant
- Manager
- MIS Protype Design
- Multiple EDP Responsibilities