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HomeMy WebLinkAboutMinutes_Regular_02/26/1985MINUTES OF THE VILLAGE COUNCIL MEETING OF THE VILLAGE OF TEQUESTA, FLORIDA FEBRUARY 26, 1985 A meeting was held by the Village Council of the Village of Tequesta, Florida at 7:30 P.M., Tuesday, February 26, 1985 in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. Councilmembers present were: Brown, Mapes, Murphy and Stoddard. There was a death in Mr. Wagar's family and he could not be in attendance. Also present were: Robert Harp, Village Manager, Cyrese Colbert, Village Clerk and John C. Randolph, Village Attorney. The Opening Prayer and Pledge of Allegiance to the Flag was given by Mayor Stoddard. Changes made and approved to the Agenda were: add: 2a. Various Boards add: 2b. Wellfield No. 1 - Request for Parking add: 3b. Computer System add: 5a. Council Meeting for March 12, 1985 • 1. Stoddard announced the following: Step-Saver Review and Recommendation Committee Meeting - Thursday, February 28, 1985 at 7:00 P.M. Mr. Dave Smith, Florida Department of Transportation (DOT) was la on the agenda but was not present so Council proceeded to the next item. Later in the meeting, Council was told that Mrs. Smith had called after the Administrative Offices were closed and advised that Mr. Smith had gotten the letter late and was out-of-town and could not be present. The next item on the agenda was Joe B. Wise, William R. Hough ~ Co. to make presentation of Bond Purchase Contract. Mr. Wise introduced Judy M. Roulis of William R. Hough ~ Company and told the audience and Council that Ms. Roulis was here to offer the Bonds to the people of Tequesta. The dates of the Bonds are October 1, 1985 to October 1, 1996 and the Bonds are avai- lable until 2:00 P.M. tomorrow. Mr. Wise reviewed with Council the Comparative Issues sheet and Schedule 4 which is the sheet containing the savings generated by Refunding Outstanding Water Refunding Revenue Bonds, Series 1978. The total future value savings is $3,551,239.34. Mr. Wise also gave the Village Manager a "Good Faith Check" in the amount of $14,000. The Cashier's Check will be held in escrow until after the closing. Village Council Meeting • February 26, 1985 Page 2 - ------------------------------- Mr. Dan Livermore, Bond Counsel, reviewed briefly with Council the Bond Purchase Contract. Mayor Stoddard asked the Village Attorney if he found everything in order. The Village Attorney told Council he had reviewed the Bond Purchase Contract and found it appropriate. The Village Attorney read by title a Resolution entitled: "A RESOLUTION AMENDING RESOLUTION N0. 2-84/85 AND AWARDING WATER REFUNDING REVENUE BONDS, SERIES 1985, OF THE VILLAGE OF TEQUESTA, FLORIDA; AUTHORIZING EXECUTION AND DELIVERY OF A BOND PUR- CHASE CONTRACT FOR SUCH BONDS; FIXING THE DATE, DENOMINATIONS, MATURITIES, INTEREST RATES, INTEREST PAYMENT DATES, AND REDEMPTION PROVISIONS WITH RES- PECT TO SUCH BONDS; AUTHORIZING USE OF AN OFFICIAL STATEMENT IN CONNECTION WITH THE MARKETING OF SUCH BONDS AND OTHER ACTION IN CONNECTION WITH THE DELIVERY OF SUCH BONDS; DESIGNATING A PAYING AGENT AND REGISTRAR; CANCELLING AUTHORIZATION FOR ISSUANCE OF UNISSUED BONDS; AND PROVIDING AN EFFECTIVE DATE". • Mapes moved, "for the adoption of this Resolution". Brown seconded and vote on the motion was: Brown - for Mapes - for Murphy - for Stoddard - for and therefore Resolution No. 6-84/85 was passed and adopted. The Village Manager read the Notice of this meeting in full. There was a ten (10) minutes recessed while Council signed the Purchase Contract and the Resolution. The Village Manager had sent Council a memorandum advising that as part of the closing for the issue, it will be necessary for the Village to deposit the sum of $689,312.03 with the Escrow Holder on or before the closing date of March 21, 1985. The Village Manager gave a breakdown of the deposit in the memorandum. (A copy of the February 25, 1985 memorandum is attached and has become part of these minutes). Mapes moved, "that the Village and Finance Director be authorized to provide the required transfer of funds from available funds as discussed in the Village Manager's memorandum dated February 25, 1985, necessary for the closing of the $1,525,000 Water Refunding Revenue Bonds, Series 1985, for March 21, 1985" Brown seconded and vote on the motion was: • Village Council Meeting February 26, 1985 Page 3 - -------------------------------- Brown - for Mapes - for Murphy - for Stoddard - for and therefore the motion was passed and adopted. The next item on the agenda was the consideration of Site Plan Review for Village Green Fountain and Park. The Site Plan Review was for a fountain with three center geysers with lower ring of yetsprays, gunite pool, 20 feet diameter, Carolina Harmony stone wall circling the pool, 9 submerged flood lights, white and rainbow colors, with time clocks for fountain and lights in building next to water treatment plan no longer operating, 4 feet boulder with 20"x34" memorial plaque, Tequesta Village Green entrance sign with stone matching fountain, park path edged with brick, night landscape lights in par for effect and security. Mr. Ladd reviewed the Site Plan Re- view with Council. Mr. Ladd also told Council that changes were made to the sign by the • Community Appearance Board. A copy of the sign plans approved by the CAB was a part of the Site Plan Review. The side walks in the park are to be resurfaced and edged with brick. The Village Manager told Council that the walks are in need of resurfacing and we can get them resurfaced by the same contractor that did Riverside Drive for $2,500. The Village Manager told Council there is extra.funds in the budget from the tennis courts and we could probably get the walks done within 30 days. Mapes moved, "the approval of Site Plan Review". Murphy seconded and vote on the motion was: Brown - for Mapes - for Murphy - for Stoddard - for and therefore the motion was passed and adopted. Mapes moved, "that the Village Manager be authorized to spend up to $4,000 to resurface the path walks in the Village Green Park and to sod around the fountain". Murphy seconded and vote on the motion was: Brown - for Mapes _ for Murphy for Stoddard - for and therefore the motion was passed and adopted. • Village Council Meeting February 26, 1985 Page 4 - ---------------------------------- 2a. The Village Manager had sent a Memorandum on various boards to Council because members on the Board have not been reappointed or appointed for some years. Also the Village has for several year fallen under the pur- view of the State Act which provides for the Building Code advisory Board of Palm Beach County. It was the recommendation of the Building Official and the Village Manager that the Building Board of Appeals, Building Code Review Committee, Housing Board of Appeals, Electrical Code Review Committee and the Housing Code Review Committee be dissolved. Mapes moved, "to dissolve the Building Board of Appeals, Building Code Review Committee, Housing Board of Appeals, Electrical Code Review Com- mittee and the Housing Code Review Committee be dissolved". Brown seconded and vote on the motion was: Brown - for Mapes - for Murphy - for Stoddard - for • and therefore the motion was passed and adopted. The next item on the agenda was the request for parking at Well Field No. 1. The owner of the 222 Building U.S. No. 1, Mr. Bob Shaw, has requested that the Village allow him to use a portion of Well Field No. 1 for additional parking for his building. The proposed area would be appro- ximately 25' x 114' along the south side of his building and 47' x 65' on the north end. In the memorandum, the Village Manager pointed out that if the app- roval was to be granted by Council, the owner would be required to conform to the Village's requirements for parking lots including on-site drainage retention, landscaping requirements, base and surface constructed to Village's standards. The plans for the parking area would have to be submitted to the Community Appearance Board and Site Plan Review by the Village Council. The Village Manager also listed several items for the preparation of an agreement to be approved by the Village Attorney. Stoddard asked the Village Manager if leasing the land from the Village had been considered. The Village Manager told Council that he had thought about but had not said anything as of yet to the owner of the 222 Building. Council agreed to defer this matter until the Village could come up with a money amount for the leasing of the land. • Village Council Meeting February 26, 1985 Page 5 - ---------------------------------- 3a. The next item on the agenda was the approval/denial of the Final Plat for Bayview Terrace. The sketch plan for Bayview Terrace sub- division was approved by the Village Council on December 13, 1983. The plan provided for nineteen (19) lots and two (2) cul-de-sacs, as did the final plat. The Village Manager reminded Council that the people who live in Shady Lane has requested Council to reconsider the use of the existing cul-de-sac for a street through both subdivisions. Residents of Shady Lane had pointed out to Council that there are children in the area that use the cul-de-sac to play and the elimination of the cul-de-sac could cause a child to be hurt. Council agreed that the street was no place for a child to be allowed to play. Mrs. Cheryl Onorato, 23 Shady Lane, told Council that when they purchased their home in Shady Lane, they did not know that the cul-de-sac would be changed to a through road and if this happen, could the Village put up a sign saying "Children Playing". Council and the Village Manager told Mrs. Onorato that the Village could not put up a sign like that because ~of their belief that a road is no place for children to play and it would give them false security. Mapes moved, "for approval of the final plat subject to the provisions in the Village Manager's memorandum of February 20, 1985". Brown seconded and vote on the motion was: Brown - for Mapes - for Murphy - for Stoddard - for and therefore the motion was passed and adopted. 3b. The next item was the Computer System purchase. Murphy moved, "the Computer Program be accepted with a cap of $52,000". Brown seconded and vote on the motion was: Brown - for Mapes - for Murphy - for Stoddard - for and therefore the motion was passed and adopted. • Village Council Meeting February 26, 1985 Page 6 - -------------------------------------- Mr. Bill C, Kascavelis, Finance Director, told Council that Mr. Jack Kuper helped the Village with the preparation on the study for the Computer Program and he would like to see some gratification given to Mr. Kuper. Council instructed the Village Manager to send a letter of appreciation to Mr. Kuper. The Council Meeting Minutes of January 22, 1985 and February 12, 1985 were received. The Village Manager's Report for February 11 - 23, 1985 and the Village's and Water Department Financial Statement for January 1985 were received. Council agreed to cancel the March 12, 1985 Council Meeting which would have been the Village Election, unless Council hears otherwise from the Village Manager Stoddard told Council that himself, the Village Manager, Bob Joslin, TAVT and Robert Smith, TAVT, met with County Commissioner Karen Marcus. Stoddard told Council that one of the things brought up by Mr. Joslin was the water surcharge for customers outside the Village and that Karen Marcus agreed • to get advice and counseling from the attorney used by the County. Mapes asked Stoddard what right did a member of TAVT have in asking questions such as this that has not been brought before this Council, Stoddard said that TAVT does not fall under the Sunshine Law and they can do what they want, Mapes said that this may be true but he does not believe that a member of this Council should be present when it is done as not to give the impression that Mr. Joslin or any member of the TAVT represents this Council. Stoddard told Council this question did not originate with your Councilmembers, nor the Mayor, nor the Village Manager, the question originated with the TAVT. Council asked the Village Attorney if this was a proper way to function, The Village Attorney advised that in his opinion, if questions were asked by Mr. Joslin or any member of the TAVT and could not be construed as having any input from any Councilmembers, there would be no violation of the Sunshine Law. But if there could be a misinterpretation or misrepresentation, then there could be that possibility of crossing over into violation of the "Sunshine Law", The meeting was adjourned at 9:34 P.M. Submitted by: CY~SE ---CCCC...___-OLBERT Village Clerk CC:mk Attached Memorandum • Village Council Meeting February 26, 1985 Page 7 - r -- ~~ ~\r..~. 1. L.~, ~-t ~'i ~ ' ~ }~ `~ Date Approved ~rL/V '/~ W. HARVEY MAPS JR. ., ~~__. ~ ~ ,~,~~ n , f~ / ~ ARTHUR R. MURPHY V~• CARLTON D. STODDARD j~, ,; ~~ ~ ~~: ~~ -WALL-~Ai~.-E:- WAWA-~ ~,<.~ : ~~ ~,,..,.;.,,~ _~~ ;. • ~4~~ T0: Councilmembers Village Attorney Village Clerk Finance Director Mr. Joe B. Wise FROM: Village Manager MEMORANDUM ~~ ~~ SUBJECT: $1,400,000.00 Water Refunding Revenue Bonds, Series 1985 DATE: February 25, 1985 As part of the closing for the referenced issue, it will be necessary for the Village to deposit the sum of $689,312.03 with the Escrow Holder on or before the closing date of March 21, 1985, These amounts are to be from Water Department Funds. The breakdown of the deposit is as follows: Interest due April 1, 1985 on 1978 Refunding Issue ......................... $134,432.00 Deposit to Escrow Account .................. 554,880.03 Total Required Deposit ............. $689,312.03 The interest due April 1, 1985 on the 1978 Refunding Issue is accumulated on a monthly basis. The $554,880.03 includes $500,000,00 from the Retained Earnings Account and $54,880.03 from the present Reserve Account. As of January 31, 1985, there are three (3) Certificates of Deposit in the Sinking Fund maturing March 27, 1985 in a total amount of $67,050.00 and $21,400.00 in a Money Market Account, all with Barnett Bank. As of January 31, 1985, there was a total amount of $1,081,610,05 in the Retained Earnings Account consisting of the following items: Cash on Hand ............................ $ 80,910.05 Certificates of Deposit - Bank of Florida, St. Petersburg .maturity July 18, 1985 ................. 587,000,00 Barnett Bank maturity March 4, 1985 ................ 250,000.00 Barnett Bank February 21, 1985 .................... 150,000.00 Money hlarket Account Barnett Bank .......................... 13,700.00 Total Retained Earnings Account ..... $ 1,081,610.05 f ~ Memorandum RE: $1,400,000.00 February 25, 1985 Page 2 - Water Refunding Revenue Bonds, Series 1985 We have advised William R. Hough ~ Company that there will be funds available for wire transfer to the Escrow Holder at the time of closing. It appears from. the Water Department Funds and perhaps some General Fund funds that will be available that the funds can be available without causing the investments to be matured at early dates, thus, saving a loss of interest. Upon maturity, the invested funds can be used to refund the accounts from which. the funds were taken. The Finance Director will provide a status of funds available near the time for the closing. We believe that the Village Manager and Finance Director should be authorized to provide for the wire transfer of funds to the Escrow Holder from such accounts that will best serve the interests of the Village and request that such authorization be approved at the February 25, 1985 Council Meeting. • RH:mk ~OBER'I' HARP •