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HomeMy WebLinkAboutMinutes_Workshop_07/18/1985. MINUTES OF THE BUDGET WORKSHOP MEETING OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA JULY 18, 1985 The Village Council of the Village of Tequesta held a Budget Workshop Meeting at 7:00 P.M., Thursday, July 18, 1985 in the Village Hall, 357 Tequesta Drive. Councilmembers present were: Stoddard, Gemino, Mapes and Murphy. Also present were: Robert Harp, Village Manager and Bill Kascavelis, Finance Director. The Village Manager suggested that the proposed Expenditures for 1985/1986 be reviewed first to determine the overall program for the 1985/- 1986 fiscal year then review the Revenues. It was noted that the amount of Ad Valorem taxes necessary to meet the budget is the difference between other sources of revenue and the total budget. The proposed aggregate millage rate for the proposed budget is $5.0676, which is 105.7% of the Rolled Back Rate of $4.7941 and 3% over last year's rate of $4.9200. • The General Government - Legislative - Council Item was discussed and explained. It was noted all salaries and wages and related payroll items were based upon a 4a cost of living increase. The next item for discussion was Executive - Village Manager and it was noted the Village Manager intends to retire on July 6, 1986. Mapes suggested and the other Councilmembers agreed that one (1) month's Village Manager's salary should be added to the line item, Manager's salary to pro- vide for any overlap caused by a new manager being hired. The Village Manager advised he would probably take his month's vacation starting on or about June 6, 1986. It was noted the Village Manager's salary line item includes approximately $2,106 accumulated sick leave at the date of retirement. Stoddard suggested he would like to discuss Councilmember's per diem and suggested it be increased from $50,00 per month to $85.00. Mapes said he would go along with this but did not want the payment to become a reason that persons might want to become Councilmembers instead of to serve their Village. Murphy said he did not think the per diem should be raised and it should not be made too attractive and he thought the raising of the per diem would be unattractive. Stoddard said the per diem should not be demeaning. Murphy said he was opposed to raising. Gemino said she had no objections to raising the per diem. Therefore the proposed budget line item Legislative Council - Travel and Per Diem will be increased by $2,100. • Minutes of the Budget Workshop Meeting • July 18, 1985 Page 2 - ---------------------------------------------- Stoddard suggested that personnel of the Finance and Administrative Department, Police Department, Transportation Department and Recreation Department were all deserving of merit increases. The Village Manager sugges- ted that the Village Manager should provide for the allocation of merit in- creases if the budget would include an amount for merit. Mapes asked the total amount of salaries provided for in the proposed budget and the Finance Director advised $808,826. Mapes suggested a 2% amount for merit and Murphy suggested making the merit amount $20,000 and the Councilmembers agreed to revise the budget accordingly. J. J. Giba discussed the fact that the Parks and Recreation Budget was getting out of hand. Legal Counsel The Village Manager explained that this line item had not increased but that the amount included a 1/3 increase in hourly rate and retainer for the Village Attorney. Planning ~ Zoning The Village Manager explained that this amount was included to pro- vide for the finishing of the Comprehensive Plan Evaluation and Review. • The next section of the budget discussed was Other General Govern- ment, line item Aid to Private Organizations. The Village Manager had pro- vide written comments concerning this item indicating the receipt of five (S) letters requesting contributions for the 1985/1986 Fiscal Year and had proposed the sum of $19,300 for ten (10) organizations. Mapes suggested that only those organizations which had submitted letter requests be con- sidered for contributions. It was noted the Jupiter-Tequesta Athletic Association had requested a contribution of $7,000 and $2,500 was proposed since about $10,000 of the costs for Parks and Recreation could be directly attributable to the Jupiter-Tequesta Athletic Association. Bobbie Meng, Secretary of JTAA, explained the Athletic Associations request as well as the programs the Town of Jupiter was instituting that would help their pro- gram. She said they were very apprecaitive of Tequesta Park and Gary Preston for keeping it in such fine shape for them. Giba again reminded of the increasing cost to Village residents since the Village was fairly well built out and the tax dollar price was going up. Stoddard asked Meng if the Asso- ciation was doing any down planning for the use of Tequesta Park and was ad- vised no and that Tequesta Park would have to be included in their programs for the next 20 years or more. Mapes suggested that the following Aid to Private Organizations be included in the budget: Lighthouse Gallery $ 3,500 J-T Athletic Association 2,500 J-T Junior Citizens, Inc. 2,000 J-T Chamber of Commerce 3,400 • Jupiter High School Operation Graduation 500 11,900 i • Minutes of the Budget Workshop Meeting July 18, 1985 Page 3 - -------------------------------------------- Gemino said the Village should give the Athletic Association another $1,000 which would be half of the amount they requested. Mapes said he opposes this. The other Councilmembers generally agreed to increase the Jupiter-Tequesta Junior Citizens contribution to $3,500 making a total of $12,900 for the line item - Aid to Private Organizations. The Village Manager explained that other Grants and Aid in the amount of $2,999 were continuing items for Loxahatchee Council of Governments (COG) $899.00 and Jupiter Community School Program $2,100. The next item for discussion was Public Safety - Law Enforcement - Police Department and the Village Manager explained various line items of this budget. Mapes suggested that we review the hiring of one additional police officer to possibly provided for a major reduction in the amount of overtime proposed which increase is caused by a recent Supreme Court Ruling on the Fair Labor Standards Act. The Fire and Emergency Services amount of $335,910 was the most recent figure received from Palm Beach County Fire-Rescue Service and it • was noted this was about a 13.8a increase over last year. The amount for Refuse Service increased due to an estimate 4a increase in the CPI and an additional $0.93 per unit for disposal fee as set by the County Solid Waste Authority. The Village Manager explained the various items in the Transportation, Road and Street Facilities portion of the budget. The line item Roads and Streets provides for construction of a turn lane at the east end of Tequesta Drive at SR5 (U.S. Highway No. 1) and repair of road cuts on Country Club Drive. Mapes suggested and the other Councilmembers concurred that the line item Replacement of Royal Palm Trees be reduced to $12,000 and provide for the replacement of 10 Royal Palm Trees instead of 20 trees. Stoddard noted that funds were not provided for lettering on the Village Hall and the body to provide for Beautification Planning and Mapes suggested, with the other Councilmembers concurring, that these items could probably be provided for from the reserves thus keeping the millage down. The Finance Director advised that the changes as discussed would increase the total Operating Expenditures by a net amount of $7,700 to $2,190,175, that the amount of Ad Valorem taxes required would be $1,085,529 at a millage rate of $5.1038. This would be an increase of 6-1/20 over the Rolled Back Rate. • The Village Manager noted that a Federal Revenue Sharing Budget had been prepared in the amount of $16,676 and that there was still some question whether or not Congress would continue Revenue. Sharing beyond September 30, 1985. It was noted that these funds, if available, would be used for i Minutes of the Budget Workshop Meeting • July 18, 1985 Page 4 - --------------------------------------------- partial payment for new Police Cars and that the General Fund Budget included the full cost for the cars. The Councilmembers agreed to hold the First Public Hearing on the Budget at 7:00 P.M., Thursday, September 12, 1985 in the Village Hall and the Final Budget Hearing at 7:00 P.M., Tuesday, September 24, 1985 prior to the Regular Council Meeting. The meeting was adjourned at 9:15 P.M. Respectfully submitted, ROBERT HARP Village Manager • RH:mk •