Loading...
HomeMy WebLinkAboutMinutes_Regular_04/28/1987c: VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (305) 746-7457 VILLAGE OF TEQUESTA COUNCIL MEETING MINUTES APRIL 28, 1987 • The Tequesta Village Council held a regular scheduled meeting on Tuesday, April 28, 1987, at 7:00 P.M., at the Village Hall, 357 Tequesta Drive, Tequesta, Florida. I. The meeting was called to order at 7:00 P.M. A roll call of the Councilmembers present was taken by the Village Clerk. Councilmembers present were: Carlton D. Stoddard, Mayor; Edward C. Howell, Vice-Mayor; Councilmembers present were: Earl L. Collings, Edwin J. Nelson, and Ron Mackail. Village Officials present were: Thomas G. Bradford, Village Manager; John C. Randolph, Esq., Village Attorney; Scott D. Ladd, Building Official; Gary Preston, Director of Public Works & Recreation; and Bill C. Kascavelis, Finance Director/Clerk. II. Mayor Stoddard gave the Invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. Approval of Agenda A. Council authorized an addition to the agenda Item V-A, A Memorial Proclamation honoring the late Howard F. Brown (former Mayor of the Village) who passed away the previous Monday. IV. Approval of Minutes and Reports A. The Village Council approved the Council meeting minutes of the meeting held April 14, 1987 as amended. B. The Village Council approved the Public Hearing minutes of the April 16, 1987 meeting concerning a proposed Special Exception usage within the C-2 Commercial Zoning District as submitted. C. The Village Council approved the minutes of a Special Council Meeting held immediately following the Public Hearing on April 16, 1987 as submitted. D. The Village Council approved the Village Manager's Report for the period April 13 -24, 1987, as submitted. • Minutes of Meeting April 28, 1987 Page 2 - V. Communications From Citizens A. The Village Council approved the Memorial Proclamation drafted by Mayor Stoddard in memory of former Councilmember and Mayor Howard F. Brown, who passed away the previous Monday, April 27, 1987. B. Mr. Bernard Chapman, 100 Waterway Road, addressed the Council concerning jet skiing on the Intra-coastal Waterway near the area of Waterway apartments. Mr. Chapman's primary complaint concerned the noise made by skiers in the area, and he indicated he had spoken to them and they were agreeable to moving further north to the area near Coral Cove Park; however, they indicated they did not have access to drive their trucks into the intracoastal waterway area because of trees and a fence immediately across from Coral Cove Park. Mr. Chapman requested that Council consider removing • the fence and a few trees located in the area near Coral Cove Park to enable entrance to the intracoastal by jet skiers which could relieve the noise situation currently disturbing the residents of Waterway apartments. After a brief discussion by Council on the matter, the Village Manager was requested to review the situation in detail and recommend any corrective action that could be taken. C. Mr. Byron Boahringer, 5 Westwood Avenue, Tequesta, expressed concern regarding the new shopping center to be located on north U.S. Highway One, and the increased traffic that may be generated in the area of the shopping center. Mayor Stoddard apprised Mr. Boahringer that the Site Plan Review for the proposed shopping center has previously been approved by Council after an advertised Public Hearing was held. It was also noted that a new east/west road from U.S. Highway One to Alternate AIA was a part of the proposed Site Plan Review for the project, and should alleviate some of the traffic congestion at U.s. Highway One and Tequesta Drive. ~ • Minutes of Meeting April 28, 1987 Page 3 - VI. Development Matters A. Council heard a modified site plan review for the Courtyard of Tequesta as presented by John A. Henry, agent for the developer. Mr. Henry reported that he had just received word from F.E.C. Railroad, that the Courtyard of Tequesta request to utilize the right-of-way property east of their project near the railroad had been denied. He indicated that elimination of the additional parking spaces east of the building may require reconsideration of planning for a financial facility and revision of the plan for professional office space only. He requested that the Village staff and Village Traffic Engineers meet with him as soon as possible to determine the Village traffic requirements concerning • the northernly exit from the property for traffic turning east on Tequesta Drive. He is also concerned about relocation of utility service to the development. After a brief discussion by Council, the Village Staff was requested to meet with Mr. Henry as soon as possible to assist him in modifying the site plan revisions in a manner acceptable to the Village in an attempt to eliminate the possibility of any unnecessary delays for completion of the project. VII. A. The Village Manager reviewed a memorandum pertaining to the Comprehensive Annual Financial Report for the fiscal year ended September 30, 1986, and noted that the auditors indicated that there were no material weaknesses in the accounting system. He also reviewed three recommendations for consideration by management for strenghtening internal audit controls. The Finance Director briefly reviewed items of importance contained in the Comprehensive Annual Financial Report with Council. It was noted that the General Fund, Fund Balance was increased at the close of the fiscal period to 5630,015 from the opening Fund Balance of $468,046. It was also noted that the Water Department Enterprise Fund ended the fiscal year with a • • • C~ Minutes of Meeting April 28, 1987 Page 4 - net income of 5175,938, compared to 5154,230 for the previous fiscal period. The presentation was completed on a note that the Village has maintained a sound financial position in both the General Fund and Water Department Enterprise Fund. Upon completion of the Collings moved, seconded accept the Comprehensive the year ending September vote on the motion was: presentation, Councilmember by Councilmember Nelson, "to Annual Financial Report for 30, 1986 as submitted." The Ron Mackail - for Carlton D. Stoddard - for Edward C. Howell - for Edwin J.Nelson - for Earl L. Collings - for the motion therefore passed and was adopted. B. Councilmember Mackail reviewed a memorandum to Council recommending a signatory policy for the Village that would require one signature only that of the Village Manager. In the absence of the Village Manager, dual signatures would be required of the Village Treasurer and Finance Director. He noted that the internal controls established by the Finance Director, and approved by our independent auditors met approved accounting practices necessary for the protection of Village assets. Nocalen, Holt & Miner, CPA's, also concurred with the recommendations to revise the Village signatory policy, which is necessary for improving efficiency and effective financial management in accordance with generally accepted accounting principles. Councilmember Mackail requested the support of the Council in this matter by the adoption of Resolution No. 8-86/87 designating the revised signatory policy for Village Depository Accounts. resolution proposed. Village Attorney, ~1r. of the resolution could A brief discussion ensued, possibility existed that in the Village Manager, either the Finance Director could available, and that situati~ and it was noted that the the temporary absence of the Village Treasurer or also be temporarily un- ~n is not covered by the Upon consultation with the Randolph indicated that Section 2 be amended to provide that in • April 28, 1987 Page 5 - ---------------------------- the absence of either secondary signatory that the signature of any other Councilmember shall be required for all Village expenditures or investment transactions. Upon completion of the review, Councilmember Mackail moved, seconded by Councilmember Collings, "to approve Resolution No. 8-86/87 as amended." The vote on the motion was: Carlton D. Stoddard - for Edwin J. Nelson - for Edward C. Howell - for Earl L. Collings - for Ron Mackail - for the motion therefore passed and Resolution No. 8-86/87 was adopted. C. The Village Attorney read by title only Ordinance No. • 350, an Ordinance of the Village Council of the Village of Tequesta, County of Palm Beach, Florida, providing for amendment to Section 11-25 of the Code of Ordinances, to provide that the Building Official shall assume the administrative duties of Village Tax Collector in regard to the sale of licenses; providing for severability; providing for codification; providing an effective date. Upon completion of the first reading of Ordinance No. 350 by the Village Attorney, Councilmember Nelson moved, seconded by Councilmember Mackail, "to approve the first reading of Ordinance No. 350 as presented." The vote on the motion was: Earl L. Collings - for Edward C. Howell - for Carlton D. Stoddard - for Ron Mackail - for Edwin J. Nelson - for the motion therefore passed and the first reading of Ordinance No. 350 was adopted. • • Minutes of Meeting April 28, 1987 Page 6 - D. Gary Preston, Director of Public Works & Recreation, reviewed a memorandum to Council concerning the purchase and planting of nine (9) Royal Palm Trees allocated in this year's budget in the amount of $13,000. Mr. Preston noted that last year, Rood Landscape of Tequesta, provided the lowest bid for the planting of nine (9) Royal Palm Trees in the amount of $12,078. which was $1,400 lower than any of the other bids submitted. Mr. Preston indicated he had received a proposal from Rood Landscape Co., Inc. indicating they would furnish and install nine (9) Royal Palm Trees 15' feet gray wood at the price of $1,342. each for a total of 512,078. for the nine (9) trees the same as the previous year's proposal. Accordingly, Mr. Preston requested that Council authorize contracting with Rood Landscape for furnishing and installation of the nine (9) Royal Palm Trees per their proposal, thus eliminating the need to bid the item. • Upon completion of Mr. Preston's presentation, Councilmember Mackail moved, seconded by Councilmember Nelson, "to approve a contract with Rood Landscape Co., Inc. for furnishing and installing nine (9) Royal Palm Trees at the price quoted in their letter of April 10, 1987 for $12,078". The vote on the motion was: Earl L. Collings - for Edward C. Howell - for Carlton D. Stoddard - for Edwin J. Nelson - for Ron Mackail - for the motion therefore passed and was adopted. VIII. Unfinished Business A. Councilmember Collings reported that he had received numerous calls from concerned parents of the Village, who questioned the lack of playground or park facilities provided by the Village in neighborhoods that would accommodate a safe play area for small children. Those questions from sincere and concerned parents of children of the Village led Mr. Collings to make a review of the park and recreation • Minutes of Meeting April 28, 1987 Page 7 - ---------------------------- facilities available to smaller children throughout the community. Upon completion of his review, he noted that: 1. Tequesta does not have a centralized youth program 2. The Jupiter/Tequesta Junior Citizens (JTJC) building located on Seabrook road is available for youth activities for children between the ages of 11 and 18 of the Jupiter/Tequesta area; however, at the present time a youth director is not on the JTJC staff. 3. The Jupiter/Tequesta Athletic Association (JTAA) serves the youth of Jupiter/Tequesta in Palm Beach County, and provides various supervised ball-team activities at both Tequesta Park and more recently at the Ballpark located near the Coast Guard station on U.S. Highway One. . 4. In reality, there is only one park in Tequesta where children can play, Tequesta Park located on County Line road adjacent to the Village. A recent TAVT survey noted three beachfront parks and one green area park in addition to Tequesta Park, which is not indicative of the playgrounds or parks actually available to small children of neighborhoods throughout the community. 5. It was also noted that small children play in the streets, vacant lots, and in a few church parking lots, since there aren't any schools located in Tequesta, hence no community school playgrounds. Councilmember Collings noted that he is not suggesting that Council consider spending hundreds of thousands of dollars for facilities which apparently are not realistic; however, since recent concerns had been made regarding Advanced Care Life Facilities (ACLF) for the older generation, consideration should also be given to providing adequate mini parks or playground facilities for younger children of the Village, throughout the various locations in our community. • • Minutes of Meeting April 28, 1987 Page 8 - -------------------------- Upon completion of a brief discussion of the issue presented, it was the consensus of Council that the Village Manager communicate with the Recreation Advisory Board and inform them of Council's desires concerning these matters. Councilmember Mackail moved, seconded by Councilmember Collings, "that the Village Manager notify the Recreation Advisory Board of Council's concerns and report back to the Council the recommendations of the Recreation Advisory Board." The vote on the motion was: Edward C. Howell - for Edwin J. Nelson - for Carlton D. Stoddard - for Earl L. Collings - for Ron Mackail - for . the motion therefore passed and was adopted. X. Any Other Matters A. Councilmember Collings noted that a recent notice published in "The Leader" concerning input for the Village Comprehensive Plan from Citizens indicated forms could be received from the Village Planners. He suggested that in the future notices specify the Village Manager, rather than the Planning Consultants, which would be more appropriate from an advertising standpoint, and should result with increased response from Village citizens. B. There being no other business before the Council, the meeting was adjourned at 9:25 P.M. Respectfully submitted, Bill C. Ka avelis Finance Di ector/Clerk BCK/mk • Minutes of Meeting April 28, 1987 Page 9 - Date Approved: May 12, 1987 L. Collin Edward C. Howell Ron Mackail ~,dviin J. Nelson ~~z~i~~~ Carlton D. Stoddard •