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HomeMy WebLinkAboutMinutes_Regular_09/22/1987 VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 (305) 746-7457 VILLAGE OF TEQUESTA PUBLIC HEARING MINUTES SEPTEMBER 22, 1987 I. The Village Council held a Public Hearing to finalize and adopt the proposed millage rate and the tentative budgets for FY 1988 at the Village Hall, 357 Tequesta Drive, Tequesta, Florida at 7:00 P.M. on Tuesday, September 22, 1987. The public hearing was called to order by Mayor Stoddard and a role call was taken by the Village Clerk. Councilmembers present were: Carlton D. Stoddard, Mayor; Edward C. Howell, Vice-Mayor; Councilmembers Earl L. Collings, Ron Mackail and Edwin J. Nelson. Village Officials present were Thomas G. Bradford, Village Manager; John C. Randolph, Esq., Village Attorney; Scott D. Ladd, Building Official; Thomas C. Hall, Water Systems Manager and Bill C. Kascavelis, Finance Director/Clerk. II. Councilmember Earl L. Collings gave the invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. The Village Manager reviewed in summary form the following Operating Fund Budgets: A) Improvement Bond Revenue Fund B) Improvement Bond Revenue Sinking Fund C) Capital Improvement Fund 1) Reviewed project expenditures D) Water Department Enterprise Fund E) General Fund 1) The Village Manager noted the General Fund would open the Fiscal Year on 10/01/87 with the fund balance projected of $489,831., revenues were anticipated in the amount of $2,716,192. of which $1,470,228. would be provided by current ad valorem property taxes. Total expenditures budgeted were in the amount of $2,731,362., an increase of 12.7% over the pre~~ious fiscal period. The General Fund was anticipated to close out the Fiscal Year on September 30, 1987 with a fund balance of $474,661. Public Hearing Minutes • September 22, 1987 Page 2- ---------------------- Mr. Bradford also noted that the proposed Village millage rate to fund the Fiscal Year 88 General Fund budget was tentatively set at 5.7510 mills, a 15.7$ increase over the prior year rolled-back millage rate of 4.9716 mills, and a 8.25 increase over the previous year millage rate of 5.3126 mills. • IV. Upon completion of the review of the proposed operating budgets for FY 1988 by the Village Manager, Mayor Stoddard opened the hearing to residents in attendance to be heard concerning any matters relating to the proposed millage rate or tentative budgets for FY 1988. Questions were posed concerning the necessity of undertaking the proposed four-laning of Tequesta Drive from Cypress Drive to U.S. Highway One. Council's response was that the issue had been reviewed in considerable detail at previous workshops and Council Meetings and that engineering studies, including a traffic study, reported the improvements proposed as necessary required improvements to facilitate present and future traffic flows within the Village. Councilmember Collings indicated salary and fringe benefits contained within the budget proposal were well within reason, and he suggested that future budget proposals contain the detail of all employee salaries. Councilmember Mackail noted that the program budget format utilized for this years' budget presentation was a significant improvement to the budget format used in previous year budget presentations. He supported Mr. Collings comments and also suggested that visual aides be included in next years budget presentation. V. A. Upon completion of the public hearing portion of the meeting, the Village Attorney read Resolution No. 14-86/87 in its entirety: A RESOLUTION OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR LEVYING A MILEAGE RATE OF 5.7510 DOLLARS PER $1000.00 OF TAXABLE VALUATION FOR THE FISCAL YEAR 1987/1988. Public Hearing Minutes September 22, 1987 Page 3- ---------------------- WHEREAS, it is necessary for the Village of Tequesta to adopt budgets for the fiscal year commencing October 1, 1987; and WHEREAS, the General Fund Budget for the fiscal year commencing October 1, 1987 requires a millage rate of $5.7510 dollars per 51000.00 of taxable value; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA: Section 1. That the millage rate of 55.7510 per 51,000.00 of taxable valuation for the fiscal year 1987/1988 be and is hereby adopted. Section 2. That per 51,000.00 of 1987/1988 is 15.7$ Section 3. That forwarded to Palm Beach County Tax Revenue. the millage rate of 55.7510 dollars taxable valuation for the fiscal year more than the rolled-back rate. ~ertified copies of this Resolution be Beach County Property Appraiser, Palm Collector and State Department of Councilmember Mackail moved, seconded by Councilmember Collings, "to adopt Resolution No. 14-86/87 providing for levying a millage rate of 55.7510 dollars per 51,000.00 of taxable valuation for the fiscal year 1987/1988 as presented." The vote on the motion was: Edward C. Howell - for Edwin J. Nelson - for Carlton D. Stoddard - for Earl L. Collings - for Ron T. Mackail - for the motion therefore passed and Resolution No. 14-86/87 was adopted. B. The Village Attorney read Resolution No. 15-86/87 in its entirety: A RESOLUTION OF THE VILLAGE OF TEQUESTA, FLORIDA PROVIDING FOR THE ADOPTION OF THE BUDGETS FOR THE • FISCAL YEAR COMMENCING OCTOBER 1, 1987. Public Hearing Minutes September 22, 1987 Page 4- ---------------------- WHEREAS, it is necessary for the Village of Tequesta to adopt budgets for the fiscal year commencing October 1, 1987; and WHEREAS, the Village Council of the Village of Tequesta, Florida, held public hearings on September 8, 1987 and September 22, 1987 on the budgets for the fiscal year commencing October 1, 1987; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA: Section 1. That the budgets for the fiscal year commencing October 1, 1987, attached to and made a part of this Resolution and marked Exhibit "A" is hereby adopted. Councilmember Nelson Howell, "to adopt R~ • the adoption of the October 1, 1987." The Earl L. Collings Ron T. Mackail Carlton D. Stoddard Edward C. Howell Edwin J. Nelson moved, seconded by Councilmember solution No. 15-86/87 providing for budgets for fiscal year commencing vote on the motion was: - for - for - for - for - for the motion therefore passed and Resolution No. 15-86/87 was adopted. There being no other business before the Council concerning this matter the Public Hearing was adjourned at 7:45 P.M. Respectfully submitted, Bill C. K scav is Finance Dire or/Clerk . BCK/krb Public Hearing Minutes September 22, 1987 Page 5- Approved: October 20, 1987 ~~ Earl L. Collings, Councilmember ,, ~~ Edward C. Howell, Vice-Mayor • Ron T. Mackail, Co ncilmember Edwin J. Nelson, Councilmember l~V ` ~_ Carlton D. Stoddard, Mayor • VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (305) 746-7457 VILLAGE OF TEQUESTA COUNCIL MEETING MINUTES SEPTEMBER 22, 1987 I. The Council held a regularly scheduled Council Meeting, immediately following the public hearing to adopt the Fiscal Year 1988 millage rate and budgets, at Village Hall, 357 Tequesta Drive, Tequesta, Florida on Tuesday, September 22, 1987. The meeting was called to order by Mayor Carlton D. Stoddard at 8:50 P.M., and a roll call was taken by the Village Clerk. Councilmembers present were: Carlton D. Stoddard, Mayor; Edward C. Howell, Vice- Mayor; Councilmembers Earl L. Collings, Ron Mackail, and Edwin J. Nelson. Village Officials present were: Thomas G. Bradford, Village Manager; John C. Randolph, Esq., Village Attorney; Scott D. Ladd, Building Official; Gary Preston, Director of Public Works & Recreation; and Bill . C. Kascavelis, Finance Director/Clerk. II. Approval of Agenda A) The agenda was amended to include under Item VIII-A, a recommendation from the Village Manager for Council to designate a voting delegate for the Florida League of Cities 61st Annual Convention being held at the Hyatt Regency Miami from October 15th through October 17, 1987. III. Approval of Minutes and Reports A) The minutes of the Public Hearing held September 8, 1987 concerning the proposed millage rate and fiscal year budget for Fiscal Year 1988 were approved as submitted. B) The minutes of the regular scheduled Council meeting held September 8, 1987 were approved as submitted. C) The minutes of the September 10, 1987 Public Hearing concerning Constitution Park Special Exception were approved as submitted. D) The Village Manager's Report covering the period September 8 through September 18, 1987 was approved as submitted. • Council Meeting Minutes September 22, 1987 Page 2 - ------------------------- IV. Communications from Citizens A) None V. Development Matters A) Scott D. Ladd, Village Building Official introduced Mr. Randy Haisfield, who presented a preliminary review of a proposed single family subdivision within a R-2 Zoning District. The site presented consists of approximately 8-acres of land located on the Intracoastal Waterway east of Tequesta Shoppes North located on U.S. Highway One. Mr. Haisfield indicated that prior consideration for the construction of eighty four (84) units classified as a multi-family development was changed to the proposal being presented this evening consisting of a twenty (20) unit single family R-2 development. • Mr. Haisfield noted that he was not requesting a planned residential development, but rather a single family development approach to the project. He noted some of the lot sizes were not in conformance with the single family R-2 requirements, and that street right- of-ways were also non conforming to the requirements specified for R-2 single family developments. A lengthy review and discussion of the preliminary development plan ensued. Upon completion of the review, Village Attorney Randolph advised Council and Mr. Haisfield that Section 1 of the Subdivision Regulations prohibits Council from granting variances. Accordingly, Council recommended that Mr. Haisfield submit the preliminary plan to the Village Zoning Board of Adjustment to secure lot size and right-of- way variances requested. Upon completion of the preliminary review, Councilmember Collings moved, seconded by Councilmember Howell, "that the preliminary plan of the proposed single family subdivision for Intracoastal Villas be approved as to concept." The vote on the motion was: r 1 Council Meeting Minutes September 22, 1987 Page 3 - ---------------------------- Ron Mackail - for Edwin J. Nelson - for Carlton D. Stoddard - for Edward C. Howell - for Earl L. Collings - for the motion therefore passed and was adopted. VI. Unfinished Business A) The first reading of Ordinance No. 356, an Ordinance removing Tequesta from the provision of the Palm Beach County Fair Share Contribution for road improvements ordinance was passed upon a motion from Councilmember Mackail, which was seconded by Councilmember Collings. The vote on the motion was: Edward C. Howell - for • Edwin J. Nelson _ for Carlton D. Stoddard for Earl L. Collings - for Ron Mackail - for the motion therefore passed and the first reading of Ordinance No. 356 was adopted. B) First reading of Ordinance No. 357, an Ordinance providing for a Tequesta Fair Share Contribution for road improvement ordinance, was adopted upon a motion from Councilmember Nelson, seconded by Councilmember Mackail. The vote on the motion was: Earl L. Collings - for Edward C. Howell - for Carlton D. Stoddard - for Ron Mackail - for Edwin J. Nelson - for the motion therefore passed and the first reading of Ordinance No. 357 was adopted. Council Meeting Minutes September 22, 1987 Page 4 - ---------------------------- VII. New Business A) The Village Manager reviewed a memorandum to Council concerning the Long Range Planning Commission which was subsequently changed in name to the Planning Commission which was established as an Ad Hoc Committee on September 24, 1985 for a period of one year. The purpose of the Commission was to review and make recommendations to the Council regarding any items pertaining to the Long Range Planning within the Village. Mr. Bradford noted that unless the Council extends the temporary term of the Commission, it would cease to exist after September 24, 1986. A general consensus of the Council was that the Planning Commission provided a beneficial service to Council and the term of the Commission should be extended. • Upon completion of the review, Councilmember Collings moved, seconded by Council Mackail, "to extend the term of the Planning Commission for one (1) year period to September 23, 1988." The vote on the motion was: Edward C. Howell - for Edwin J. Nelson - for Carlton D. Stoddard - for Ron Mackail - for Earl L. Collings - for the motion therefore passed and was adopted. B) The Village Manager reviewed a letter received from the Jupiter-Tequesta Junior Woman's Club pertaining to the 1987 Country Craft Fair requesting use of the Village Gallery Square North Parking lot from 8:30 A.M. to 5:00 P.M. on November 15, 1987. Mr. Bradford noted individuals attending the Craft Fair would be transported from Village Gallery Square North parking lot to Tequesta Park by Lolly The Trolley. s • Council Meeting Minutes September 22, 1987 Page 5 - ---------------------------- Councilmember Collings moved, seconded by Councilmember Mackail "to approve the request from the Jupiter-Tequesta Junior Woman's Club for use of the Gallery Square North parking lot on November 15, 1987, subject to receipt of proper proof of insurance as specified by the Village." The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Edwin J. Nelson - for Ron Mackail - for Earl L. Collings - for the motion therefore passed and was adopted. r1 C) The Village Manager reviewed Resolution No. 16-86/87, a resolution requesting the Board of County Commissioners of Palm Beach County, Florida accept Country Club Drive and Tequesta Drive as County road ways. Mr. Bradford reported that he has been negotiating with Mr. Haney Frakes, Assistant County Engineer concerning consideration of the Village to opt out of the Palm Beach County Fair Share Road Improvement Impact Fee Ordinance and adopting its own independent impact fee ordinance. Mr. Bradford stated that the Palm Beach County Board of Commissioners were adopting a resolution compatible with the resolution presented for Council's consideration this evening. Mr. Bradford noted that his discussions with Mr. Frakes resolved with the following commitments to the Village from the Palm Beach County Commissioners: 1) The County would complete the five laning of Old Dixie Highway from Alternate AIA to Tequesta Drive as scheduled in the County's Five-Year Capital Improvement Plan. 2) The County would pave Old Dixie Highway from Tequesta Drive to Martin County Line Road. Council Meeting Minutes September 22, 1987 Page 6 - ---------------------------- 3) The County would provide funding for the Tequesta Drive widening improvement project from Cypress Drive to U.S. Highway One; however, because of the County's limited financial resources in the fiscal year '88 budget the County would reimburse the Village the cost of the improvement project in the fiscal year '89 if the Village undertook the project in fiscal year '88. 4) The Village will be responsible for picking up the cost for the right turn lane at Waterway Drive on to U.S. Highway One estimated at approximately 550,000. 5) The Village will be responsible for paving Tequesta Drive and Country Club Drive within three years of the date the County reclassifies the roads into the County system. • The Council discussed the matter in detail with the Village Manager and Village Attorney, they indicated their concern was the assurance that the County would execute their commitment to the Village. Attorney Randolph indicated an inter- local agreement could be drafted detailing the specifics by the Village Manager. He also indicated that an inter-local agreement was binding; however, he suggested reviewing the annual budgets of the County to ensure that the funding was provided for the improvements specified. In regard to maintenance by the County of Tequesta Drive and Country Club Drive, Mr. Bradford noted that the County would be required to maintain the road ways in accordance with Department of Transportation specifications. Upon completion of the review, it was the consensus of the Council that the Village Manager and Mr. Haney Frakes, Assistant County Engineer should prepare a draft of the inter-local agreement detailing the improvements and time frame for such improvements to be undertaken by both the Village of Tequesta and Palm Beach County. Such draft to • Council Meeting Minutes September 22, 1987 Page 7 - be completed no later than October 13, 1987. Councilmember Mackail moved, seconded by Councilmember Collings, "to adopt Resolution 16- 86/87 as presented." The vote on the motion was: Edward C. Howell - for Edwin J. Nelson - for Carlton D. Stoddard - for Earl L. Collings - for Ron Mackail - for the vote on the motion therefore passed and Resolution No. 16-86/87 was adopted. VIII. Any Other Matters A) The Village Manager noted that Councilmember Mackail was attending the 61st Annual Conference of • the Florida League of Cities which was being held at the Miami Hyatt from October 15 through October 18, 1987, and suggested that Council designate member Mackail as the voting delegate to the Conference. After a brief discussion, member Howell also indicated he would attend the conference. Member Nelson moved, seconded by Member Collings, "that Councilmember Ron Mackail be designated the Village's voting delegate to the 61st Annual Florida League of Cities conference, and that Vice- Mayor Edward C. Howell be designated an alternate voting delegate. The vote on the motion was: Carlton D. Stoddard - for Edward C. Howell - for Earl L. Collings - for Ron Mackail - for Edwin J. Nelson - for the motion therefore passed and was adopted. B) Councilmember Mackail suggested that Council consider adopting an ordinance providing for • Council Meeting Minutes September 22, 1987 Page 8- ----------------------------- buffering of dumpsters. Upon review of the Zoning Ordinance, Attorney Randolph suggested that an amortizing type ordinance could be considered to address dumpster sites in existence prior to the recently adopted amended zoning ordinance. He indicated he would review the matter and draft legislation for Council's consideration. C) Councilmember Nelson reported that he attended the monthly meeting of the Palm Beach County Beaches and Shores Council, and the major item discussed was access to County beaches. Dr. Olsen suggested that a new line of demarcation be established from the Coastal Construction Control line to a line west defined as "the line of the extent of erosion of a hundred year storm." The change suggested would provide greater control for beaches. Member Nelson noted if the recommended changes were adopted by the Beaches and Shores Council an Inter-local agreement with effected municipalities and the county would be required. D) Mayor Stoddard reviewed a draft of a letter to the State Environmental Administrator, Office of Beach Erosion Control, Division of Beaches and Shores, Department of Natural Resources, concerning the proposal to eliminate state funding for the beach and dune restoration project from Jupiter Inlet North to Martin County Line. Member Collings suggested revisions to the draft which were acknowledged by the Mayor. A copy of the letter is attached to these minutes for informational purposes. There being no other matters before the Council, the meeting was adjourned at 10:05 P.M. Respectfully submitt i~~/-~~1~ ~ ~~~~i~ Bill C. Kasc elis Finance Dir ctor/Clerk BCK/mk Attachments. Council Meeting Minutes September 22, 1987 Page 9 - Date Approved: October 20, 1987 Earl L. Collings Edward C. Howell Ron Mackail • Edwin J. Nelson ~~ _~~~~~ Carlton D. Stoddard •