HomeMy WebLinkAboutMinutes_Workshop_07/18/1984MINUTES OF BUDGET WORKSHOP MEETING
OF THE VILLAGE OF TEQUESTA, FLORIDA
JULY 18, 1984
A Budget Workshop Meeting was held by the Village Council of the
Village of Tequesta at 7:00 P.M., Wednesday, July 18, 1984 in the Village
Hall, 357 Tequesta Drive, Tequesta, Florida. Councilmembers present were:
Brown, Mapes, Murphy, Stoddard and Wagar. Also present were: Robert Harp,
Village Manager, Cyrese Colbert, Village Clerk and Bill Kascavelis, Finance
Director.
The Village Manager reviewed with Council the proposed 1984/1985
General Fund Budget.
The Village Manager told Council that the TAXES - Current Ad
Valorem - Budget 1983/1984 amount should be changed to $928,629 and the
Proposed Budget 1984/85 rate should be changed to $1,019,068 which will
now include the money amount for Fire/Rescue Service from Palm Beach
County MSTU ~~1. The Total Revenues and Balance for Actual 1983/84 should
be changed to $1,956,348.
The Village Manager also pointed out that the proposed millage
rate would have to have the approval of four (4) of the five (5) Council-
members when the budget is finalized since it exceeds the "trim" bill
maximum of 8%. The 8% figure can be adopted by a majority of the Council-
members.
Council lowered the amount of the GRANTS & AIDS - Aid/Private
Organizations to $9,900.00 eliminating those organizations which the
Village did not receive letters requesting contributions from.
Council also agreed that a 3% Merit Increase should be included
to be distributed among those employees who have worked harder this year
and should be justly rewarded.
The Council overall was pleased with the Budget and the work done
by Bill Kascavelis, Finance Director and Robert Harp, Village Manager.
Council tentatively set the two (2) Public Hearings for Thursday,
September 6, 1984 at 7:00 P.M. and Monday, September 17, 1984 at 7:00 P.M.
The meeting was adjourned at 8:52 P.M.
CY SE COLBERT
MEMORANDUM
FROM: VILLAGE MANAGER
T0: COUNCILMEMBERS, VILLAGE CLERK, FINAi~1CE DIRECTOR
SUBJECT: 1984/1985 GENERAL FUND BUDGET
DATE: JULY 17, 1984
Enclosed for your review are copies of the following
portions of the 1984/1985 Proposed Budgets, dated July 17, 1984.
1. General Fund Revenues, Pages GFR 1 and 2.
2. General Fund Expenditures, Pages GFE-1 through GFE-9
3. Improvement Bond Revenue Fund, Page IBRF-1.
• 4. Improvement Bond Revenue Sinking Fund, Page IBRSF-l.
5. Federal Revenue Sharing Fund, Page FRS-1.
Also enclosed are written comments concerning General Fund Revenues
and Expenditures and other items pertaining to the proposed 1984/1985
budget.
ROBERT HARP
RH:mk
Encls.
VILLAGE OF TEQUESTA
• GENERAL FUND
REVENUE
SOURCE OF REVENUE
PROPOSED
ACTUAL ACTUAL BUDGET BUDGET
1981/82 1982/83 1983/84 1984/85
TAXES
~ ~
-~ ~ !~ ~a ? `~ ~ L I X
Current Ad Valorem $ 544,080 $ 540,876 $ ,621--0~~" $ 1,019,068
Delinquent Ad Valorem 915 1,938 1,000 1,000
Total $ 544,995 $ 542,814 $ 622,056 $ 1,020,068
LICENSES, PERMITS & FEES
Building Permits $ 28,6.40 $ 47,552 $ 63,300 $ 65,000
Other Fees-Building Dept. 3,335 1,600 2,.000 2,500
Alarm Permits - - 900 900
Truck Special Permits - - 800 800
I. D. Cards - - - -
Total $ 31,975 $ 49,152 $ 67,000 $ 69,200
STATE SHARED REVENUES
General Government ~
Cigarette Tax $ 16,463 $ 16,171 $ 16,700 $ 16,000
Alcoholic Beverage Lic. 8,002 5,769 5,200 5,200
Local Government half-cent
Sales Tax 8,285 97,358 110,000 125,000
Total $ 32,750 $ 119,298 $ 131,900 $ 146,200
Transportation
Rebate Gasoline Tax $ 1,199 $ 549 $ 1,192 $ 1,000
Local Option Gas Tax {2c/) 4,827 - 19,600 25,200
Total $ 6,026 $ 549 $ 20,792 $ 26,200
SHARED REVENUES FROM OTHER LOCAL UNITS
County-Wide Registrations $ 15,635 $ 17,679 $ 18,000 $ 16,000
CHARGES FOR SERVICES
General Government
Zoning Fees $ 750 $ 750 $ 300 $ 300
Sales of Maps & Publ. 60 118 250 250
Certification, Copies, etc. 840 792 575 600
Total $ 1,650 $ 1,660 $ 1,125 $ 1,150
7-17-84 GFR-1 ,
... .
PROPOSED
ACTUAL ACTUAL ACTUAL BUDGET
SOURCE OF REVENUE 1981/82 ~ 1982/83 1983/84 1984/85
PUBLIC SAFETY
Buildin Ins ection Service 1 622 1 525 1 200 1 000
Municipal Police Academy 1,435 4,278 3,400 3,800
Total $ 3,057 $ 5,803 $ 4,600 $ 4,800
CULTURE & RECREATION
Parks & Recreation
' Tennis Court Light Fees $ 2,360 $ 2,000 $ 2,000 $ 2,000
FINES & FORFEITURES
Court Fines $ 23,307 $ 32,170 $ 40,000 $ 35,000
Parking Tickets 267 295 300 300
Total $ 23,574 $ 32,465 $ 40,300 $ 35,300
• MISCELLANEOUS REVENUES
Interest Earnings $ 23,525 $ 13,140 $ 14,000 $ 10,000
Miscellaneous Revenue 8,460 2,693 1,700 1,500
Abandoned Bicycle Sales 175 36 150 100
Total $ 32,160 $ 15,869 $ 15,850 $ 11,600
NON-REVENUES
Interfund Transfers
Improvement Bond 5 -J ~; =;~ -~
Revenue Fund $ 526,602 $ 578,850 $ 548,325
$
~~
Water Dept. Contributions 11,010 232,776 96,673 -
Total $ 537,612 $ 811,626 $ 644,998 ~ 555,541
INTRA-GOVERNMENTAL SERVICES
Administrative Management $ 48,000 $ 52,800 $ 55,440 ~~. 60,000
TOTAL REVENUES $1,279,794 $1,651,715 $1,624,061 $1,948,059
FUND BALANCE $ 121,540 $( 42,769) $ 24,714 $ 50,000
Total Revenues & Balance $1,401,334 $1,608,946 $1 ,648,775 $1,998,059
7-17-84 GFR-2
VILLAGE OF TEQUESTA
GENERAL FUND BUDGET
1984/1985
REVENUES
The Revenues have been projected after review of each item and
allowance for present and anticipated future conditions.
CURRENT AD VALOREM TAXES
Enclosed is a copy of Form DR-420-Part 1, 1984 Certification of
Taxable Value from the Palm Beach County Property Appraiser indicating a
current year adjusted tax value, Line 6, of $216,022,015 as compared to
$205,336,724 last year. This is an increase of 5.2%.
Line No. 8, Prior Year Millage Levy, includes the amount of
$307,573 which was the amount Village Property owners paid in their County
taxes for Fire Service provided by Jupiter Fire Control District No. 1
during the 1983/84 fiscal year. The Village rate was $3.1506 mills and
the fire district rate was $1.466 mills for a total of $4.6166 mills.
In calculating the current Ad Valorem tax for the proposed
1984/1985 General Fund Budget, we have used a millage rate of $4.9657,
which represents an increase of 10.34% over the rolled back rate of $4.4837.
The millage rate includes an amount of $301,594 for Fire/Rescue Service
from Palm Beach County MSTU ~~1. The proposed millage rate would have to
have the approval of four (4) of the five (5) Councilmembers when the budget
is finalized since it exceeds the "trim" bill maximum of 8% which can be
adopted by a majority of the Councilmembers.
To determine the proposed revenue from current Ad Valorem taxes,
we have used 95% of the current years adjusted taxable value of $216,022,015,
as is permitted under the terms of the "trim" bill and which allows for
discounts taken for early payment of taxes. This amount, $205,220,914
multiplied by the proposed millage rate of $4.9657 per $1,000 equals
$1,019,068 which is the amount in the proposed budget to be derived from
Ad Valorem taxes. The following is a calculation of one mill and fractions
of a mill and yield based upon $4.9657 mills:.
MILLS YIELDS @ 95%
1.00 $205,221.
.50 102,611.
.25 51,305.
7-17-84
General Fund Budget
Page 2 -
NON-REVENUES - INTERFUND TRANSFERS - IMPROVEMENT BOND REVENUE FUND
Improvement Bond Revenue Fund has been established to collect the
pledged funds for the $910,000 bond issue for Drainage Improvements. Each
month after the required transfer of funds to the Improvement Bond Revenue
Sinking Fund to provide for the payment semi-annual interest and annual
principal on the debt, the remaining funds are transferred to the General
Fund. See Page IBRF-l. The amount provided in the' 1983/1984 for payment
of Debt Service is as follo;as:
Principal $20,000
Interest 69,235
Paying Agents Fee 350
Other Debt Service Cost 20
TOTAL $89,605
. You will note the proposed 1984/I985 General Fund Budget can be
accomplished without any contributions from the Water Department.
INTRAGOVERNMENTAL SERVICES - ADMINISTRATIVE MANAGEMENT
This amount has been increased by 5%. This amount is paid by the
Water Department operation and maintenance fund to the General Fund.
The fund balance at the end of the fiscal year, September 30, 1984
is anticipated to be $50,000.
The total estimated revenues for 1984/1985 fiscal year are
$1,998,059, the same as the proposed expenditures.
7-17-84
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' ~~~iT1FICATION O~~ TAX7r~~iLE` VALUE ; -.~ ';-''~- ; ::'=~` ` = .-?''~;:
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(1) Current Year Taxable Value of Reai Property for Operatrng Purposes $ .208,262,986 j
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{2) Current Year Taxable Value of Personal Property far
Operating. Purposes $ ~70,241 ,004 4
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(3) Current Year Taxable Value of Centrally Assessed Property for ~
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Operating Purposes ,
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Was the rata shown orr line- (11) used rn calculatrng the proposed . _ peC.. $1,OOi
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STOP HERE!! It paRic;pating for ttie that time in the local govxnment haltcerR saba !ax, skip l;npa (12) thou (15) and complete Form DA-420, PaA I
IndepertCent special dishiCts• and xhod districts. „_ _ ` _ - _ _ I Also, slop Imes (12) !hru (+4)
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(12) • Current Year' Aggregate Rolled-Back: Rate~:a-~YL=, -
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(13) Current Year Aggregate _"Rolled-Back Taxes": (4) x (12) $ 980 442
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Aggregate Millage' Rate $ 4
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(15) Current Year Proposed Rate as a Percent of Rolled-Sack Rate:- 110
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[(11) _ (10) x 100} wherr aggregate is not applicable . 0~0
[(14) _ (12) x 100) when aggregate is applicable
(16) Current Year Voted Debt Service Millage Levy ~ _
Day, Time and Place of the
first putiiic budget hearing-
(2nd hearing for school board)
per S1,OOr~
~ I do hereby certify the millages shown herein to be correct to the best of my knoNiedge and belief. Witness my hand and
officio! signature at •
Florida this the
day of 19
Print or Typa Nama of Chiet Operating Officer
Signatura~
VILLAGE OF TEQUESTA
• GENERAL FUND BUDGET
1984/1985
EXPENDITURES
The Expenditures have been projected after. review of each item and
allowances for present conditions and Department Head requests.
GENERAL GOVERNMENT - LEGISLATIVE - COUNCIL
Travel and per diem is $50.00 per month per Councilmember for a total
of $3,000 annually. The budget amount provides for Mayor and/or other Council-
member out-of-pocket expenses.
PLANNING AND ZONING
This item has been reduced in anticipation of the Zoning Revisions being
completed prior to.the end of the 1983/1984 Fiscal Year and perhaps wrapping up
of the Comprehensive Plan Review very early in the 1984/1985 Fiscal Year.
• OTHER GENERAL GOVERNMENT - FIRE HYDRANT RENTAL
Provision has been made for five (5) additional Fire Hydrants within
the Village since last year. The basis for this item is $100. per Hydrant
per year paid to the Water Department as required by the Bond Resolution.
OTHER GENERAL GOVERNMENT - EMPLOYEE RECOGNITION PROGRAM
This line item is to establish a program for recognition of Village
Employees after varying years of employment by the use of some type of award.
GRANTS AND AIDS
AID TO PRIVATE ORGANIZATIONS
At the beginning of the 1983/1984 Fiscal Year, when we sent our
contributions to the various organizations to whom we had provided contributions
for in the budget, our transmittal letter stated:
"PLEASE NOTE, this letter is also advance notice that
we will not send you a letter reminding you to submit
a letter request for consideration in future years'
budgets and will only consider any such requests
• received on or before June 25 each year. As previously
7-17-84
•
Page 2 -
advised, any such request is for budgeting purposes
only and is no assurance that the amount of the requested
contribution or any part thereof will be approved." This
was done at the request of Council.
The ,following requests have been received:
,` ;~~
1 * `
~, ighthouse Gallery, Inc. (6-8-84) $3,500.00
_ "~ ~', orth County Ambulance, Inc. (6-29-84) 5,000.00
,) t~ $8,500.00
y Jupiter-Tequesta Exchan e Club 7-10-8
g ( 4) 700.00
$9,200.00
Jupiter Community School Band (7-16-84) 700.00
$9,900.00
• On July 2, 1984, we received a letter from the Jupiter-Tequesta i
Chamber of Commerce advising of their new building fund project and we have
included the amount of $1,500 for this purpose. ,
The Organizations that have not submitted letters requesting contributions
for 1984/1985 are as follows:
Jupiter-Tequesta Athletic Association ($1,100)
Jupiter Community High School Athletic
Association ($1,050)
Jupiter-Tequesta Athletic Association ($ 500)
Jupiter-Tequesta Junior Citizens, Inc. ($2,000)
But we included the same amounts as of last year and would like your direction
in this matter. ( ) are amount of 1983/84 approved contributions.
OTHER GRANTS AND AIDS
This Village cost for the Fiscal Year for Loxahatchee Council of Govern-
ments (COG) is $899.00 and Jupiter Community School Program is $2,100.00.
CONTINGENCIES
This line item has been set up to provide for the possible payment of
• cost for the reapirs to the Tequesta Drive Crossing in the amount of $26,200.66
plus interest.
7-17-84
Public Safety Law Enforcement -
Page 3
PUBLIC SAFETY LAW ENFORCEMENT - POLICE DEPARTMENT
MACHINERY AND EQUIPMENT - Includes the following items:
Partial Payment for three (3) Police Cars
Moving Radar Unit
Two (2) light bars
Two (2) Sirens
One (1) Mobile Car Radio
One (1) Hand Held Radio
Two (2) Sirens for Detective Cars
Forsenic Optical Comparator (Fingerprint Reading)
Resuscitator
•
$15,684
1,250
1,500
1,260
850
1,000
622
1,300
295
$23,761
aBalance of $17,316 to be paid from Federal. Revenue Sharing Funds - Total
$33,000.
PROTECTIVE INSPECTIONS
Several items have been included to provide for processing Occupational
Licenses on the computer commencing approximately September 1985.
OFFICE SUPPLIES - Approximately $80.00 for forms.
MACHINERY AND EQUIPMENT
Cash Register $3,750
Program 2,25®
Hand Held Radio ~p0
Total $6,~®®
FIRE/RESCUE SERVICE MSTU ~~1 - $301,594.00 is the revised figure received from
the County July 3, 1984. Alike amount is included in Ad Valorem taxes.
PHYSICAL ENVIROI+PIENT
GARBAGE - SOLID WASTE DISPOSAL
RE-USE SERVICE
The increase is due to an estimated 4.5% increase in the CPI, pursuant
to the terms of the Franchise Agreement with Nichols Sanitation, Inc. and a
recent increase of 80 new units since last year.
•
~7-17-84
1
Page 4 -
TRANSPORTATION - ROAD AND STREET FACILITIES
MACHINERY AND EQUIPMENT
Gasoline Trimmer $ 243.00
Edger 270.00
Vacuum Sweeper 481.00
Portable Generator 800.00
Pick-Up Truck 7,000.00
Truck Tool Box 200.00
$ 8,994.00
DRAINAGE IMPROVEMENTS
Estimate of Village`s balance of share of cost of. providing drainage
in conjunction with Jupiter, Rinker's and County in vicinity of railroad
right-of-way running along west side of railroad south of Rinkers.
The balance of $80,000 in the 1983/1984 budget will be set up as a
reserve for this purpose.
• ROAD IMPROVEMENTS
This amount provides for the complete rebuilding of the Tequesta
Drive - Seabrook road intersection pursuant to an alternative suggested by
Mr. James K. Collins, Gee & Jenson, which would include the addition of turn
lanes on Tequesta Drive.
HUMAN SERVICES
HEALTH - MOSQUITO CONTROL
MACHINERY AND EQUIPMENT
Provides for purchase of a new LECO Fogger. The present fogger is over
ten (10) years old and needs to be replaced.
CULTURE - RECREATION PARKS AND RECREATION
Provision is made for resurfacing of the tennis courts which are in
bad need of being repaired. They were last resurfaced in November 1979.
MACHINERY AND EQUIPMENT
• Replacement of existing tractor mower.
7-17-84
Page S -
PARKS
This provides for completion of wood fence across front of park and
for gates at park entrance to close park each night.
BICYCLE PATH
Provides for six (6) feet wide bicycle path along west side of
Riverside Drive south of Tequesta Drive.
PAYROLL
Provides for a 5% Cost of Living increase for al.l employees. The
Health Insurance includes an estimated increase of 20%. We are awaiting the
amount of increase from the Florida Municipal Health Trust but have not
received same as of this date.
•
U
~-17-84
•
VILLAGE OF TEQUESTA
BUDGET
1984/1985
GENERAL FUND
. PROPOSED
ACTUAL ACTUAL BUDGET BUDGET
EXPENDITURES 1981/82 1982/83 1983/84 1984/85
GENERAL GOVERNMENT
LEGISLATIVE
OPERATING EXPENSE
Travel & Per Diem $ 3,422 $ 3,614 $ 3,800 $3,800
Miscellaneous 50 42 100 100
Total $ 3,472 $ 3,656 $ 3,900 $3,900
EXECUTIVE
VILLAGE MANAGER
PERSONAL SERVICE
Village Manager`s Salary $32,361 $34,419 $35,990 $37,305
FICA Taxes 2,049 2,210 2,491 2,625
Retirement Contributions. 3,469 3,728 3,702 4,566
Life/Health Insurance 1,771 2,340 1,646 1,458
•
Worker's Comp. Insurance 635 129 60 63
Total $40,285 $42,826 ' $43,889 $46,017
OPERATING EXPENSES
Travel.&.Per Diem $ 1,438 $ 877 $ 1,800 $ 1,600
Miscellaneous - - 50 43
Books/Publications/Dues - 13 50 50
Total $ 1,438 $ 890 $ 1,900 $ 1,693
Department Totals $41,723 $43,716 $45,789 $47,710
VILLAGE CLERK
PERSONAL SERVICE
' .'~~
~
s Salary
Village Clerk $15,985 $17,042 $18,359 $19,045
,'
~~--
FICA Taxes 1,070 1,092 1,270 1,347
Retirement Contributions 1,710 1,846 1,969 2,331 ~ !~•`
~ r \
Life/Health Insurance 1,610 2,163 2,606 2,949
Worker's Comp. Insurance 28 25 30 32
Total $20,403 $22,168 $24,234 $25,704
•
7-17-84 GFE-1
' ACTUAL ACTUAL BUDGET
EXPENDITURES 1981/82 1982/83 1983/84
OPERATING EXPENSES
Travel & Per Diem $ 692 $ 697 $ 1,260
Miscellaneous 1,417 379 1
250
Office Supplies 282 201 ,
350
Books/Publications/Dues 40 30
Office Machine Maintenance
65
95 60
105
Maintenance & Equipment 750 _
Totals $ 2,496 $ 2,152 $ 3,025
Department Totals $ 22,899 $ 24,320 $ 27,259
•
•
7-17-84 GFE-2
PROPOSED
BUDGET
1984/85
$ 1,260
1,251
350
60
115
$ 3,036
$ 28, 740
PROPOSED
ACTUAL ACTUAL ACTUAL BUDGET
• EXPENDITURES 1981/82 ]_982/83 L983/84 1984/85_
FINANCIAL & ADMINISTRATIVE
PERSONAL SERVICE
Salaries $32,264 $36,745 $38,574 $40,616
FICA Taxes 2,159 2,363 2,669 2,859
Retirement Contributions 3,426 3,964 ~ 4,137 4,971
Life/Health Insurance 1,832 2,285 1,490 1,541
Worker's Comp Insurance 55 53 61 68
Total $39,736 $45,410 $46,931 $50,055
OPERATING EXPENSES
Accounting/Auditing Service $ 7,200 $10,545 $12,410 $13,000
Travel & Per Diem 336 286 500 600
Miscellaneous 2 249 400 400
Office Supplies 1,613 665 1,500 1,200
Books/Publications/Dues 118 75 100 100
Computer Lease 4,044 4,000 4,000 4,000
Office Machine Maintenance 110 140 150 165
Total $13,423 $15,960 $19,060 $19,465
• CAPITAL OUTLAY
Machine & Equipment $ 1,047 $ 370 $ 400 $ 400
Total $ 1,047 $ 370 $ 400 $ 400
Department Total $54,206 $61,740 $66,391 $69,92.0
LEGAL COUNSEL
OPERATING EXPENSES
Legal Services $36,818 $43,716 $45,000 $35,000
PLANNING & ZONING
OPERATING EXPENSES
Miscellaneous $ 623 $ 31 $ 1,000 $ 200
Planning Service 13,315 11,859 23,000 5,000
Total $13,938 $11,890 $24,000 $ 5,200
•
7-17-84 GFE-3
~~
PROPOSID
• ACTUAL ACTUAL BUDGET BUDGET
EXPENDITURES 1981/82 1982/83 1983/84 1984/85
OTHER GENERAL GOVERNMENT
PERSONAL SERVICE
Salary $13,150 ~ $14,761 $15,431 $11,213
FICA Taxes 880 943 1,068 789
Retirement Contributions 1,407 1,592 1,500 1,372
Life/Health Insurance 1,598 2,159 2,000 1,224
Worker`s Comp. Insurance 23 21 26 19
Unemployment Comp. Insurance 296 -o- 500 500
Employee Recognition Pro g. -o- -o- -o- 1,500
Total $17,354 $19,476 $20,525 $16,617
OPERATING EXPENSES
Communication Service $ 3,199 $ 3,239 ~ 3,600 $ 3,600
Transportation/Postage 1,938 1,730 2,000 2,000
Utilities Service 10,387 9,810 9,200 9,600
Insurance 9,574 9,190 7,500 6,000
Miscellaneous (P.O. Box) 93 4,137 3,050 2,464.
• Office Supplies
Books/Publications/Dues 1,884
972 1,577
687 2,400
1,100 2,400
1,100
Codification 1,098 791 3,500 3,500
Other Leases 3,440 4,007 4,515 5,000
Fire Hydrant Rental 10,900 10,900 10,900 11,400
Office Machine Maintenance 65 95 200 220
Building Maintenance 10,377 6,064 16,000 8,000
Total $53,9?7 $52,2.7.7 $63,965 $55,284
GRANTS & AIDS
`~ ~1 ,1
Aid/Private Organizations $11,150 $11,350 $12,450 `$-1§~6
Other Grants/Aids 3,022 -2,917 2,999 2,999
Total $14,172 $14,267 $15,449 $~8-,~+9
Other Charges $ 555 -o- -o- =o-'
Improvement Other Than
Bldgs. Machinery & Equip. 493 -o- -o- -o-
Dual Tax Study 1,216 4,553
Village 25th Anniversary 10,384 -o- -o- -o-
Total $12,648 $ 4,553 $ -o- $ -o-
• Department Total $98,101 $90,523 $99,939 $90,850
Reserve for Contingencies $ -o- $ -o- $24,000 $30,000
7-17-84
GFE-4
PROPOSED
ACTUAL ACTUAL BUDGET BUDGET
EXPENDITURES 1981/82 1982/83 1983/84 1984/85
•
PUBLIC SAFETY
LAW ENFORCEMENT
PERSONAL SERVICE
Salaries $363,286 $389,991 $408,510 $423,549
Overtime 3,613 14,715 15,000 .16,500
FICA Taxes 24,509 27,167 29,319 30,968
Retirement Contributions 47,384 52,809 56,100 63,211
Life/Health Insurance 26,584 38,215 48,200 56,173
Worker's Comp. Insurance 6,875 7,855 8,876 9,779
Totals $472,251 $530,752 $566,005 $600,180
OPERATING EXPENSES
Travel Per Diem $ 3,518 $ 3,654 $ 3,700 $ 4,600
Communication Service 4,511 4,312 4,650 5,000
Insurance 8,157 6,432 7,500 8,300
Printing/Binding 493 736 1,010 600
Miscellaneous - 2,545 3,200 3,205
Office Supplies 1,514 1,360 5,000 2,500
Books/Publications/Dues 302 214 425 400
• Office Equipment Leases 2,840 360 385 425
Office Machine Maintenance 129 182 250 250
Car/Truck Maintenance 7,685 9,069 12,000 11,000
Communication Maintenance 1,830 2,693 3,].30 3,425
General P~Iaintenance - 91 125 125
Personal Training 1,456 1,449 2,020 2,050
Uniforms/Equipment 2,623 3,463 4,775 5,000
Gas/Oil - Car/Truck 25,218 23,772 24,750 26,000
Buildings ~ 10,567 -o- 600 -o-
Totals X70,843 $60,332 $73,520 $72,880
CAPITAL OUTLAY
Machinery/Equipment $ 7,619 $10,718 _$ 5,520 823,770
Totals $ 7,619 10,718 5,520 23,770
Department Totals $550,713 $601,802 $645,045 $696,830
DETENTION AND/OR CORRECTION
Other Contractual Services
OPERATING EXPENSES
• P. B. County Sheriff's Dept. $ - $ - $ 150 $ 150
Totals $ - $ - $ 150 $ 150
7-17-84
GFE-5
J~
PROPOSED
ACTUAL ACTUAL BUDGET BUDGET
EXPEIy'DITURES 1981/82 1982/83 1983/84 1984/85
•
PROTECTIVE INSPECTIONS
PERSONAL SERVICE
Salaries $ 52,621 $ 59,291 $ 60,350 $ 62,602
FICA Taxes 3,497 3,789 4,176 4,405
Retirement Contributions 5,428 6,402 6,250 7,663
Life/Health Insurance 4,349 6,547 7,900 8,902
Worker's Comp. Insurance 865 207 1,300 1,365
Totals $ 66,760 $ 76,236 $ 79,976 $ 84,937
OPERATING EXPENSES
Travel & Per Diem $ 1,985 $ 2,173 $ 2,600 $ 2,600
Communication Services 1,087 1,094 1,200 1,200
' Miscellaneous 432 9 150 143
Office Supplies 618 1,245 1,000 1,800
Books/Publications/Dues 283 250 250 300
Office Machine Maintenance 137 156 300 320
Totals $ 4,542 $ 4,927 $ 5,500 $ 6,363
CAPITAL OUTLAY
Machinery/Equipment $ 688 $ 135 $ 2,000 $ 6,800
Totals $ 688 $ 135 $ 2,000 $ 6,800
Department Totals $ 71,990 $ 81,298 $ 87,476 $ 98,100
CIVIL PREPAREDNESS
OPERATING EXPENSES
Civil Defense $ 500 $ 500 $ 500 $ 500
Disaster Relief 5,000 5,000 5,000 5,000
Machinery/Equipment 500 500 500 500
Totals ~ 6,000 $ 6,000 $ 6,000 $ 6,000
MULTI-SERVICE TAXING UNIT
Fire Protection & Emergency
Medical Service $ - $ - $307,573 $301,594
7-17-84 GFE-6
PROPOSED
AGTtiAL ACTUAL BUDGET BUDGET
EXPENDITURES 1981/82 1982/83 1983/84 1984/85
PHYSICAL ENVIRONMENT
OPERATING EXPENSES
Refuse Service $159,155 $177,427 $187,000 $205,660
TRANSPORTATION
ROAD & STREET FACILITIES
PERSONAL SERVICE
Salaries $ 63,176 $ 70,293 $ 73,607 $ 76,381
Overtime 376 427 1,000 1,000
FICA Taxes 4,350 4,594 5,16 3 5,445
Retirement Contribution 6,946 7,791 8,003 9,497
Live/Health Insurance 6,125 8,343 10,000 11,272
Worker's Comp. Insurance 1,701 1,903 2,629 2,924
Totals X82,674 $93,351 $100,402 $106,519
OPERATING EXPENSES
Travel & Per Diem. $ ~ - $ +- $ 50 $ 50
• Communication Service
Insurance
1,164
610
1,800 500.
2,800
Miscellaneous 53 - 100 46
Road Material/Supplies 3,954 3,551 4,500. 4,500
Street Lights 15,660 15,602 17,500 19,200
Truck/Tractor Maintenance 1,773 775 2,000 2,000
Drainage Maintenance 9,886 5,178 12,000 12,000
General Maintenance 17,368 20,730 18,500 21,000
Gas/Oil - Truck Tractor 1,727 1,691 1,82 5 2,000
Gas/Oil - Other 232 220 250 250
Small Tools Equipment 949 280 800 400
Traffic Signs 606 1,389 1,500 1,000
Totals $53,372 $50,026 $60,825 $65,746
CAPITAL. OUTLAY
Building $ - $ 2,782 $ - $ ..-
Machinery Equipment - 4,663 34,600 9,000
Drainage Improvement 162,517 205,579 80,000 45,000
Road Improvements -o- -o- -o- 32,000
Totals $162,517 $213,024 $114,600 $ 86,000
• Department Totals $298,563 $356,401 $275,827 $258,265
7-17-84 GFE-7
EXPENDITURES
ACTUAL
1981/82
PROPOSED
ACTUAL BUDGET BUDGET
1982/83 1983/84 1984/85
HEALTH - MOSQUITO CONTROL
PERSONAL SERVICE
Salaries $ 1,514 $ 1,110 $ 2,000 $ 2,000
FICA Taxes 4 - 140 140
Retirement Contributions - - 219 245
Total $ 1,518 $ 1,110 $ 2,359 $ 2,385
OPERATING EXPENSES
Miscellaneous $ 37 $ 4 $ 100 $ 45
Machinery/Equip. l~laintenance 289 180 200 200
Gas/Oil 73 53 130 130
Insecticides 8,070 6,409 9,200 9,500
Flushing Solution 215 268 600 350
Machinery & Equipment - - - 5,800
Total $ 8,684 $ 6,914 $10,230 $16,025
Department Total $10,202 $ 8,024 $12,589 $18,410
•
PARKS AND RECREATION i
PERSONAL SERVICE
Salaries $38,252 $42,929 $44,064 $46,132
Qvertime - 20 200 100
FICA Taxes 2,598 2,751 3,065 3,246
Retirement Contributions 3,706 4,122 4,429 4,786
Life/Health Insurance 1,885 2,471 2,875 3,176
Worker's Comp. Insurance 547 464 532 586
Total $46,988 $52,757 $55,165 $58,026
OPERATING EXPENSES
Travel & Per Diem $ 1,098 $ 820 $ 1,500 $ 1,200
Communication Service 366 372 500 500
Insurance 1,042 819 1,000 1,100
Miscellaneous - - 50 54
Office Supplies 8 51 50 50
Books/Publications/Dues 40 40 100 100
Office Lights 2,554 2,514 2,700 3,000
Field Lights 3,295 3,275 3,500 3,500
Security Lights 238 _260 .300 300
• Water 670 454 550 700
Car/Truck Maintenance 486 306 500 500
7-17-84 GFE-8
.
/
•
PROPOSED
ACTUAL ACTUAL BUDGET BUDGET
EXPENDITURES 1981/82 1982/83 1983/84 1984/85
Field Maintenance $ 3,738 $ 3,377 $15,000 $ 5,000
General Maintenance 9,213 8,230 5,600 6,500
Tennis Court Resurfacing - - - 11,000
Gas/Oil - Truck/Tractor 521 525 625 600
Small Tools/Minor Equip. 6,158 922 1,000 1,200
Program Expense 525 1,165 1,000 1,200
Total $29,952 $23,130 $33,975 $36,504
CAPITAL OUTLAY
Buildings - $ 820 $ 6,000 -
Machine & Equipment $ 320 705 1,260 $ 1,300
Playground/Park 5,063 2,307 2,000 1,500
Bicycle Path - - - 4,400
Total $ 5,383 $ 3,832 $ 9,260 ~ 7,200
Department Totals $82,323 $79,719 $98,400 $101,730
k
TOTAL EXPENDITURES $1,444,103 $1,584,232 ~.~-,6~$;7~5 $1,998.059
,~~~~ _ ,
i~
•
7-17-84
GFE-9
P. O. I~O.k 3814, TF_QUESTA, FLORIDA 33458
i
June 8, 1984
The Honorable Carlton Stoddard
Mayor, Village of Tequesta
Tequesta Village Hall
Tequesta, Florida 33458
A Non-Profit Organization.
1
Dear Mayor Stoddard,
On behalf of the Lighthouse Gallery Board of Directors, I
would like to express our gratitude for the generosity the
Village of Tequesta. has shown in its continuous support of
the Lighthouse Gallery.
The Gallery is a non-profit organization which has been in
existence since 1964. It~was organized to create an interest
in all art forms and has now become a nationally recognized
center for cultural activities, Our continued growth and
increased public interest is a positive indication that the
Gallery is an integral part of this community,
• {tfe derive part of our financial support from member.shi-p
sales of art work, instruction and various fund raisers,
t•towever, these are not sufficient to meet our needs and
must seek additional assistance from other sources,
It is for this reason that we are requesting the Council
to again grant us $3500 fdr Lighthouse Gallery, Inc.
i
Enclos d f
fees,
we
J
e is a summary o activzties for the 1983-84 season,
{Ve are sure you will agree that it was a very active year
that benefitted those who reside in our community.
Sincerely, -
C. D.~Norton
President ~~
CDN/efs ~ ~~
Copy: Mr. Robert Harp, Manager
~~ ~~
H~Aaayy /
• ~ J ~ V
F ~ .('~L
f+ ~Er,~,sl,~+1 y ;
1
373 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33458 / PHONE 305-746-3101 ~r~:h_,. '~'''
ti
JU~I ~ ~ 1984
~voz~~ ~ou,~ty ~,>z~u~an~E, ~,~~.
l
Emergency Ambulance Service
P.O. Box 1312
JUPITER, FLORIDA 3 3 468-1 31 2
•
June 26, 1984
Nir. Robert Harp
l~Tanager
Village of Tequesta
Tequesta Drive
Tequesta, Florida 33458
Dear P:Zr. Harp:
As in the past North Count.- Ambulance, Inc.,
would appreciate being included in the budget of the
Village of Tequesta. '°Je are,for the twentieth gear,
giving emergency medical service to all of the Village
residents and, for the last two years, providing
Advanced Life Support. The volunteers are there 24
hours a day, seven days a week and are supported solely
• by donations and collections from those using our service.
Since our equipment costs have substantially
increased we would greatly appreciate at least5,000.00
from the Village of Tequesta..
Thank you.
Very ulv ,ytour
l
alvin Cresse~r, Tre urer
North County Ambul ce, Inc.
CC/ml
~ ,SUN 291984® ~c
rr T.
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\ ~ ~~
Vim'"
~ .'
~J~t~a~`~~~2 ~ ~~~~l~s~~ -~
P. O. BOX 817 JUPITER-TEQUESTA, FLORIDA 33468 (305) 746-7111
. M. 1 ..~
I ',
n
U
June 29, 1984 ~ ~ ,~ ~p
- cr
9 ~ ~ ~ ,~,~ ~ /~j
~ '~-
f
Mr. Robert Harp, Village Manager ~ ~ ~ ~-
Village of Tequesta _ ,~
P.O. Box 3273. ~"
~. ~ ~
Tequesta Florida
. _ ,,
Dear Bob: .; N
We realize 'the Village of Tequesta is now preparing their new budget and
we would like to take this opportunity to tell you. about our Chamber of
Commerce.
The Jupiter-Tequesta Chamber of .Commerce is a voluntary organization
composed"of business and professional men and women who serve in
improving the quality of life for all the citizens of our-area. We have
a very strong membership of over 500 and have a very progressive 'program
of,work° to accomplish our many goals each year.
Our Chamber is a non-profit organization run byr the membership who elects
the Board of Directors. The Board Members in turn chair the many committee•~
needs to reach the membership's goals. The Board of Directors and
committee members are all volunteers serving without pay. Qur Chamber has
a relatively small paid staff, which includes a Director, Secretary and a
part-time clerk.
Why should I support the Jupiter-Tequesta Chamber? This can be answered
by a few questions: Without the Chamber of Commerce, especially in an area
growing as rapidly as ours, who would...answer the nearly 1,000 phone calls
now received each month, calls by those planning to move to the area, visit,
or start a new business here?...:answer the inquiries by mail from all
over the United States, Canada and Europe regarding our area? These
inquiries average some 400 a month...where ~•~ould the some 1,000 visitors
and residents a month ga to ask questions about our area?...who would
supply the brochures, tell. about recreational activities, camping,
accommodations, real estate offices, new developments, where to shop,
where to dine, how to find a product or service, about our educational
facilities?;;;;who would assist the developer and other new business with
statistics, guest lists, who to contact to open a business, what financial
institutions are available, what utilities serve here, and if their
businesses are needed in the area?...where would they meet other business
men and women to share similar problems that affect their business? Five
• hundred voices are stronger than one...our average member pays $75 a year
for membership, less than three cents a day. It takes twenty cents to
.answer just one letter, and we are answering an average of 25 a day.
r
s Dr. William Murphy
Chiropractic Physician
•
July 10, 1984
Mr. Robert Harp
Village Manager
Village of Tequesta
357 Tequesta Drive
Tequesta, Florida 33458
RE: Fireworks Budget 1985
Dear Mr. Harp:
The Jupiter-Tequesta Exchange Club formally requests
the Town of Tequesta to set aside $700 in the 1985 budget
to be used solely for the purchase of fireworks for the
1984 Fourth of July Celebration.
C~
This is an annual event and the Jupiter-Tequesta
Exchange Club has the responsibility of raising the.
money and ordering the fireworks each year.
Thank you for your kind. consideration.
Sincerely,
Dr. William J. Murphy
Chairman, Fireworks Committee
J ~ ` -- ..
L ,.. ~~~r1 p ~
„~ ,., _ Sg84 ~s
,:~
1 ~~
\ ., 2/
~~.
Plaza 222 • U.S. 1 • Tequesta, FL 33458 • (305) 747-5234
JUPITER COMMUNI __
601 WEST ~'~ ~
JUPI~'iERL Tv
i~° _ ~
DOUGLAS LONG, PRINCIPAL
STACY THOMAS, DIRECTOR
COMMUNITY SCHOOL
Village of Tequesta '
357 Tequesta Drive.
Tequesta, Florida 33¢58
Dear iJlr. Hare,
F~TIOR HIGH SCHOOL
PE~INA DRIVE
RIDA~j33458
e~'' ~ ~ ` .
'HONE 74b-7462:.
„"~#
,~~`~"
'~'r
~~~ f _ ,
v
~~%'~ '
ASSISTANT PRINCIPALS:
ELEANOR DAVIS
JUDY LARUE
-BARBARA WEINICK
my 11, 198¢
I would like to thank you and the Village of Tequesta
for your generosity in supporting the Jupiter High School
Band in the past.
• As the new Jupiter High School Band Booster's Ways and
IvIeans Chairman, I have just received a copy of your letter
dated October 18, 1983.
I realize that the dead line for contribution requests
has passed, but would like to ask the Board of Councilmen to
consider our late application for funds.
In the future all requests will be submitted before,
the summer vacation, so as not to cause any inconvenience with
your budget planning.
Once again thank you for the support you have given to
our band.
Yours very truly,
r-;
Sue Johnson
JHS Band Booster
tidays and Means Chairman
C~
•
Tr1PKOVEMENT BOND REVENUE FUND
BUDGET FISCAL YEAR 1984/$5
BUDGET
1983/84
ACTUAL
REVENUES 1982/83
Franchise Fees
Electricity $182,280
Telephone & Telegraph 6,891
Gas 2,404
CATV 11,557
Utility Service Taxes
Electricity $172,251
Telephone & Telegraph 54,010
Water 37,254
Propane 4,419
Other Revenues
Professional & Occ.
ACTUAL
5/31/84
$176,837
6,909
12,863
$134,737
31,498
21,290
4,149
Licenses $ 45.,747 $ 39,054
State Revenue Sharing 129,234 86,152
Total Revenue $646,047 $513,490
Balance Forward 11,703
$657,750
EXPENDITURES
Interfund Transfers
Improvement Bond
Sinking Fund
General Fund
Total Expenditures
7-17-84
$176,800
6,900
500
12,850
$185,000
43,000
36,000
4,500
$ 40,000
124,075
$629,625
$ 78,900 $ 60,807 $ 81,300
578,850 433,429 548,325
$657,750 $494,236 $629,625
IBRF-1
PROPOSED
BUDGET
1984/85
$175,000
6,900
500
12,000
$185,000
45,000
36,000
4,500
$ 40,000
129,246
$ 77,605
556,541
$634,146
• IMPROVEMENT BOND REVENUE SINKING FUND
BUDGET FISCAL YEAR 1984/85
PROPOSED
ACTUAL BUDGET BUDGET
1982/83 1983/84 1984/85
REVENUE
Interest on Investments $13,678 $13,000 $12,000
Transfers From: Improvement
Bond Revenue Fund 78,900 78,285 77,605
Total $92557$ $91,285 $89,605
411
~ Balance Forward $92,989
I
•
EXPENDITURES ~
Bonds Maturing $20,000 $20,000 $20,000
Coupons Due 72,635 70,935 69,235
Other Debt Service Costs 354 350 37p
Total $92,989 $91,285 $89,605
•
7-17-84 IBRSF-1
li
~.
VILLAGE OF TEQUESTA
FEDERAL REVENUE SHARING FUND
BUDGET 1984/1985
PROPOSED
ACTUAL ACTUAL BUDGET BUDGET
1981/82 1982/83 1983/84 1984/85
REVENUES
Federal Revenue Sharing Proceeds $17,272 $17,435
Interest Earnings 348 284
Total Revenues $17,620 $17,719
Balance Forward 8,708 2,100
Total Revenues & Balance $26,328 $19,819
• EXPENDITURES
LAW ENFORCEMENT
PUBLIC SAFETY
Machinery and Equipment
TRANSPORTATION
Machinery and Equipment
HUMAN SERVICES
Machinery and Equipment
PARKS AND RECREATION
Machinery and Equipment
TOTALS
U
7-17-84
$21,610 $20,024
$18,632 $16,276
573 540
$19,205 $16,816
( 205) 500
$19,000 $17,316
$18,500 $17,316
$ 1,283 - - _
$ 867 - -
$ 485 -
$24,228 $20,024
FRS-1
$18,500 $17,316
~.
LCCAL GvVc.3:::~!=:: ~ GUDGET TI?IET.IBLE'
(July 1) Day
Property
Appraiser
Certifies
Ro11 ,
erooercy Appraiser Authority Advises ProperEy
Prepares Notice of Appraiser of Proposed aillage,
Proposed Propecty atoned-back race, and date, time
Taxes and place of first public heating
..
Property Appraiser
Mails Notice of
Proposed Property
Taxes
1Q
i
1$
2q
-~---3
35
40
45
----------------------t--------------------------------
' S5
• 60
65
First Public Hearing on Tentative ~ ~
3cc_et and Tentative Nillaae, AdopC
Tentative Budget and Millage
--------------------75
8 ()
Public Advertisemen
on Hearing on Final 85
Budget and Millage
-----------------------90
P;lblic Hearing, Adopt Final ----- - 92
Budget and Millage __________
_____
Certify adopted Jiillage co Prooercy
:.?~zaiser, Tax Collector and Department
of 3evenue
------------------100
Property Aooraiset Notifies
: 10 5
axing Authorities of Final
~, :,dusted Tax Roll
110
Taxes Computed Taxtnq Authority ad lusts
TdX Bills ida fled Killaae ~ Certifies Co
Property Appraiser
la days) 115
Ta::iraq authority Certifies 120
_9_ Cc~pliance with Chapter
200.068, F.S. 'to Dept. of Rev ______T___________125
i•
•
'-,
"TRIM" CALENDAR
ALL TAXING AUTHORITIES -EXCEPT SCHOOL DISTRICTS
..: ,.~
The time periods specified below are considered directory-and may be
shortened, provided: .. .- _
- (1) No public hearing which. is preceded by a mailed notice occurs earlier,
than 10 days• following the mailing. of such notices; . - -- , _ -
(2) A ubl'c hearin receded b a newspa er advertisement•is-held not..-
•
nY P 1 g P Y ~ P
less than 2,days or more than 5 days following the publication of the: •
_-
. ,.. , .
.,
- _ .. _
.. . „ t a - - . ~-.- ...
(3) The Property-:Appraiser coordinates the shortening of time periods and
gives written--notice to ..all affected taxing authorities; however, no
taxing .authority_,shall be denied its right to the full -time. periods-.
allowed. .~ ~ > - ,~ - ,. ,' _
~ .
Days ,..:. , .. _ ..°..: _,.. -
•1 1. Property Appraiser certifies on Form DR-420 to-each taxing authority,
the taxable: value within the jurisdiction of the taxing authority.>
(Date of certification or July 1_`hi`hever is later, as day one..)
30 2. Within 30 days of certification of value, each taxing authoritty shall
• advise. the Property Appraiser of:. ~ ~~ ~~~ , -
~.(1) Proposed Millage Rate - _ _ _
(2) Rolled°back Rate (Section 200.065) .~
(3) Date, Time, and Place of Public Hearing.
SO 3. Not later than 50 days after certification of value the Property
• r
Appraiser shall mail out the notice of proposed property taxes (TRIM)
pursuant to Section 200.069.
-1-
I r
~`
t';
•
fi~l ~~ /J
~ ~ _
~~ (2) Otherwise, the advertisement shall be headed NOTICE OF
BiJDGET HEARING, and need not be ~ page.
92 6. A public hearing to finalize the budget and adopt a millage rate shall
to be held not less than 2 days or more than S days after the day that
95 the advertisement is first published.
(1) At the meeting, the adoption of the budget and millage levy
shall be by separate votes.
(2) In no event shall the millage rate adopted exceed the
millage rate tentatively adopted. --
100 7. The resolution or ordinance approved at the final hearing shall be
forwarded to the Property Appraiser, L'he Tax Collector, and Department
of Revenue.
125 8. Not later than 30 days following adoption of a millage ordinance or
resolution, each taxing authority shall certify that they have
complied with the provisions of Chapter 200, F.S., to the Division of
J Ad Valorem Tax. The. certification shall include the following
~~
~-~ documents:
~~
o (1) A statement of compliance, Form DR-487.
(2) The ordinance or resolution so adopted. ~ ~ r ~ ~
~~ - .
(3) The Certification of Value, Form DR-420.
(4) The final budget hearing advertisement.
e
y ppraisa
ounties on y .
9. Prior to extension of the rolls, the Property Appraiser shall notify,
using Form DR-422, each taxing authority of any aggregate change in
the assessment roll from that initially certified.
-3-
• (2) A municipality the rolled-back rate of which is 4 mills or less and which
has not exercised option (1) above, may levy a millage not to exceed the
,rolled-back rate.
Second and Third Years - Aggregate millage rates, exclusive of voted levies,
shall not exceed 115 percent of the rolled-back rate. Zf the millage rate to be
adopted exceeds 108 percent of the rolled-back rate, a majority plus one vote of
the governing body is necessary. The maximum rate a unit of local-government
may levy in the second and third year of participation is calculated as if the
maximum rate allowable for that unit were levied in the first year.
Public Hearing Provisions -
(1) The hearings shall be held after 5 PI'1 on weekdays. No .hearing shall be
held on Sunday.
(2) The county commission shall not schedule its hearings on days scheduled for
hearings by the school board.
(3) The hearing dates scheduled by the county commission and school board shall
not be utilized by any other taxing authority within the county for its
public hearings.
(4) Tax levies and budgets for dependent special districts shall be separately
discussed and adopted.
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