HomeMy WebLinkAboutDocumentation_Regular_Tab 05_09/11/2008
1. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
September 11, 2008 Meeting Type: Regular Ordinance #: N/A
Consent Agenda: No Resolution #: 35-08
Originating Department: Police
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Police Vehicle Equipment Installation
3. BUDGET 1 FINANCIAL IMPACT:
Account #: 001-175-664.602 Amount of this item: $15,691.00
Current Budgeted Amount Available:
$16,700.00 Amount Remaining after item:
$1,009.00
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Request approval of Emergency Vehicle Supply of Coconut Creek, Florida as the vendor to equip the two new
Tequesta Police Department patrol vehicles in the amount of $15,691.00, with budgeted funds, and authorizing
the Village Manager to execute the same on behalf of the Village. Piggyback the City of Miami contract #05-06-
035A(10)
5. APPROVALS:
A / B` ,~~,;rte;=~n ~,i e ` ' ~~-`~
Dept. Head: ~'l/ ~ D8 Finance Director: d Alerted-
^ No Financial Impact
Attorney: (for legal sufficiency) N/A Yes ^ No ^
Village Manager: ~-
• SUBMIT FOR COUNCIL DISCUSSION:
11.
• APPROVE ITEM:
• DENY ITEM: ^
2
Form amended 08/26/08 13
Routing Sheet Process
Send ALL completed forms to
Finance for review ONE WEEK prior
to agenda items due into Clerk's
Office.
Finance sends Routing Sheet to
Clerk by deadline.
Clerk formulates agenda and sends
to Manager for review /approval.
~~o,;fsrq ~ TEQUESTA POLICE DEPARTMENT ~ ~ ~
;~-: ;~
Ao ~;~~ MEMORANDUM
PT
To: Michael R. Couzzo, Jr.
Village Manager
From: Chief William E. McCollom ~~~"'
Date: August 29, 2008
Subject: POLICE VEHICLE EQUIPMENT INSTALLATION
After working with vendors to develop the new patrol vehicles for the Tequesta
Police Department we were fortunate to find cone-stop vendor, who provides
products that are unique only to them and offers pricing based on an existing
government contract.
Emergency Vehicle Supply (EVS) was the only vendor who offered us the
opportunity to drop off our vehicles and would completely outfit the vehicle. EVS
pricing is based on the City of Miami Contract Award, No. 05-06-035A (10);
therefore we will be able to piggyback on the Miami contract. In addition, EVS has
products exclusive to their company making them essentially sole source. == -
I would request that the Council approve EVS as the vendor to equip the police --
cars. The Police Department plans to equip two (2) police vehicles. The cosf' per
vehicle is $7,845.31 for a total of $15,690.62. The funding is available in account
#001-175-664.602. ...,
Attached for your review is the quote and itemized list of equipment submitted by
EVS.
I want to thank the Council and you for allowing me the opportunity to build our
police vehicles with this state-of the-art design and equipment. I hope you find the
documentation sufficient; however, I am always available to answer any questions.
RESOLUTION NO. 35-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPROVING EMERGENCY VEHICLE SUPPLY
(EVS) OF COCONUT CREEK, FLORIDA TO EQUIP THE TEQUESTA
POLICE DEPARTMENT VEHICLES WITH THE REQUIRED
EMERGENCY EQUIPMENT AND COMPUTER TECHNOLOGY
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE;
AND FOR OTHER PURPOSES.
WHEREAS, the Village of Tequesta Police Department requests using EVS as
the vendor to install the necessary equipment in the police vehicles to
accommodate the implementation of the laptop computers and associated
equipment,
WHEREAS, the City of Miami currently has a contract with EVS to provide the
same equipment and services; Contract #05-06-35A(10};
WHEREAS, the Village Council has approved the budgeted funds;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. --- hereby approves Emergency Vehicle Supply as the
vendor to equip the Tequesta Police Department's patrol vehicles and authorizing the
Village Manager of the Village of Tequesta to execute the same on behalf of the Village
of Tequesta.
Section 2 This Resolution shall become effective immediately upon passage.
The foregoing Resolution was offered by ,who
moved its adoption. The motion was seconded by ,
and upon being put to a vote, the vote was as follows:
Mayor Pat Watkins
Vice-Mayor Calvin Turnquest
Council Member Vince Arena
Council Member Tom Paterno
Council Member Jim Humpage
For Adoption Against Adoption
The Mayor thereupon declared the Resolution duly passed and adopted this
day of , 2008.
MAYOR OF TEQUESTA
ATTEST:
Lori McWilliams, CMC
ViNage Clerk
Pat Watkins
2
" Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date: 8/28/2008
Date Purchase Order is Req'd: ASAP
Department: Police
Req. #:
Quotes Received: 1 (See Attached)
Vendors Bids
1 Emer enc Vehicle Suppl (EVS) $7,845.31 Recommended Vendor: EVS Vendor #: 2033
Address: 1350E New ort Center Drive
2 City: Deerfield Beach
3 State & Zip: Florida 33442
Comments: City of Miami Contract #05-06-035A(10). EVS offers a service that was not available with other vendors. They complete the
entire removal, transfer, and installation of all police vehicle equipment, mechanical and electrical.
Manuf./ Available Balance
Item Description Part# Qt . Unit Price Total Cost Account # (Finance Use Onl )
New Vehicle Build N/A 2 $ 7,845.31 $ 15,690.62 001-175-664.602
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total: $ 15,690.62
~7 Finance/Administrative Use Only: °
Department Head Si nature: ,~: .~~ ~-~~. -.~.~- Date: ~~~ ' ~f
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Finance Si nature: Date:
Villa a Mana er Ap royal: Date:
Villa a Council A royal: Resolution #: Date:
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