HomeMy WebLinkAboutDocumentation_Regular_Tab 10_09/11/2008,~
1. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
September 11, 2008 Meeting Type: Regular Ordinance #: N/A
Consent Agenda: No Resolution #: 38-08
Originating Department: Police
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Purchase of CF 30 Panasonic laptop computer
3. BUDGET /FINANCIAL IMPACT:
Account #: 001-175-664.601 Amount of this item: $4,547.79
Current Budgeted Amount Available:
$4,617.72 Amount Remaining after item:
$69.93
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Request approval to purchase one (1) Panasonic CF30 Laptop as a replacement for a laptop stolen from an
officer's privately owned vehicle.
5. APPROVALS: ~ ~.
_ r-- (~
Dept. Head: ~ ~~-~~~~ t~ ~ Finance Director: RhyAp~iced~b~ ~%~ ~"~T ~r
^ No Financial Impact
Attorney: (for legal sufficiency) N/A
Village Manager: ~~'"l %~
• SUBMIT FOR COUN-CIL DISCUSSION:
• APPROVE ITEM: Ls
• DENY ITEM: ^
Form amended 08/26/08
Yes ^ No ^
Routing Sheet Process
1. Send ALL completed forms to
Finance for review ONE WEEK prior
to agenda items due into Clerk's
Office.
2. Finance sends Routing Sheet to
Clerk by deadline.
3. Clerk formulates agenda and sends
to Manager for review /approval.
RESOLUTION NO. 38-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, REQUESTING APPROVAL TO SURPLUS
FROM THE POLICE DEPARTMENT A PANASONIC CF-30 LAPTOP
COMPUTER SO THAT IT MAY BE REPLACED AND AUTHORIZING
THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE
PROPOSALS ON BEHALF OF THE VILLAGE; AND FOR OTHER
PURPOSES.
Whereas, the Village of Tequesta Police Department requests to
surplus one (1) Panasonic CF-30 laptop computer,
Whereas, the Village of Tequesta Police Department requests to
purchase one (1) Panasonic CF-30 laptop computer from CDW-G, Vernon
Hills, iL at a cost of $4,547.79, Florida State Contract #GS-35F-0143R,
Whereas, a Village of Tequesta Budget Amendment Request
transferring funds from the Police Operations Bonus Pay Account #001-
175-515.103 to Police Operations Computer Equipment Account #001-
175-664.601 in the amount of $4,600.00 has been submitted,
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Consideration to surplus the Panasonic CF-30 Laptop from the Police
Department and to purchase one (1) Panasonic CF-30 laptop computer from CDW-G,
Vernon Hills, tL; attached hereto as Exhibit "A" and incorporated by reference as a part
of this Resolution is hereby approved and the Village Manager of the Village of
Tequesta is authorized to execute the same on behalf of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adoption. The motion was seconded by
Councilmember ,and upon being put to a vote, the vote was as
follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted this 11th day of
September, A.D, 2008.
MAYOR OF TEQUESTA
Pat Watkins
ATTEST:
Lori McWilliams, CMC
Village Clerk
E q
'~0 LIG
T
To:
From:
Date:
Subject:
TEQUESTA POLICE DEPARTMENT
MEMORANDUM
Michael R. Cou~o, Jr., Village Manager
Chief William E. McCollom
September 8, 2008
MOBILE COMPUTER REPLACEMENT
The Police Department currently needs to replace a mobile computer (Panasonic CF-30). For
your consideration I have attached the necessary documents to be presented to Council.
Although our initial vendor was Insight Public Safety, we are requesting that the Council award
the replacement purchase to CDW-G.
The Tequesta Fire Rescue Department is in the process of purchasing laptops from CDW-G
through an existing Sate Contract #GS-35F-0143R. Purchasing from CDW-G will expedite the
replacement of the laptop at lesser cost than purchasing through Insight.
I want to thank you and the Council for your on-going support of this project. I hope you
find the documentation sufficient. As always, l am available to answer any questions.
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) ~ L1 Date:
er ate Purchase Order is Req'd:
Department:
Req. #: 8/28!2008
ASAP
Police
Quotes Received: 1
Vendors (See Attached)
Bids Recommended Vendor: CDW-G Vendor #: 2264
1 CDW-G $ 4,547.79 Address: 230 North Milwaukee Ave.
2 City: Vernon Hills
3 State & Zip: 1L 60061
comments: State Contract # GS-35F-0143R
Item Descri tion Manuf./
Part# Q
Unit Price
Total Cost Account # Available Balance
(Finance Use On/ )
'anasonic Lap To 1489989 1 $ 3,997.83 $ 3,997.83 001-175-664.601
Varran 470719 1 $ 243.25 $ 243.25 001-175-664.601
GB Module 1242762 1 $ 83.21 $ 83.21 001-175-664.601
~RW Drive 1395642 1 $ 223.50 $ 223.50 001-175-664.601
$ -
$ -
$ -
$ -
$ -
$ -
Total: $ 4,547.79
Finance/Administrative Use Only:
artment Head Si nature: ~ ~L'~ _ _~,~~(` Date: ~Z ~ ~ ~
Dance Si nature: Date:
la a Mana er A roval: Date:
la a Council Ap royal: Resolution #: Date:
~~ Processed By: Date:
HSCALYEAR
BA #
2008
Village of Teguesta
Budget Amendment Request JE #
tncrease•
Department: Police -Operations Account: Computer Equipment Account #: 001-175-664.601
Original Budget Balance Available Transfer Amount New Balance Available
$ 11,930.00 $ 17.72 $ 4,600.00 $ 4,617.72
Justification /Comments: Replacement of stolen lap top
Department:
Original Budget
_ Account• _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decn=ase: _ _ _ _.
Department: Police -Operations Account: Bonus Pay Account #: 001-175-515.103
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 21,740.00 $ 4,600.00 $ 17,140.00
Justification /Comments: No additional Bonus Pay is scheduled
Department: Account: Account #:
Original Budget Balance Available s New Balance Available
$ o.oo $ O.oo o.oo $ o.oo
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
-~
Department Head:C~~'~/,~vt~~.G~~-'
Finance Approval:
Village Manager Approval:
Village Council Approval:
Date: z~ o~J
Date:
Date:
Resolution Number Date:
Account #:
2 ~ ~ `'
Page 1
~ ~ The Right Technology. SALES
`" QUOTATION
RightAway.
www.CDWD.com ' s s ~ ~ ~
~_~ 4239 LRD7798 10688504 8/27/2008
BRAD GOMBERG TEQUESTA POLICE DEPARTMENT
8 357 TEQUESTA DR H 357 TEQUESTA DR
~ TEQUESTA POLICE DEPARTMENT P BRAD GOMBERG
T TEQUESTA, FL 33469-3088 T TEQUESTA, FL 334 69-3088
p O Contact: BRAD GOMBERG 561-744-4055
Customer Phone # 5617444055 Customer P.O. # RE-QUOTE CF-30 QUOTE
• ~~ ~
VICTOR FRATTI 877-810-1704 FEDEX Ground MasterCard/Visa Go GOVT-EXEMPT
• ~ • ~ • -
1 1489989 BTO PAN TB CF30 L7500 80GB 1GB 3997.83 3997.83
Mfg#: PNB-CF-30FASRXAM
Contract: SYNNEX GSA SCHEDULE (SLED)
GS-35F-0143R
1 470719 PAN TOUGHBOOK WARRANTY PRO PLUS 3YR 243.25 243.25
Mfg#: PAW-CF-SVCLTNF3Y
Contract: SYNNEX GSA SCFD;DULE (SLED)
GS-35F-0143R
1 1242762 PANASONIC 1GB CF52 CF74 MK3/19/30 83.21 83.21
Mfg#: PNB-CF-WMBA601G
Contract: SYNNEX GSA SCHEDULE (SLED)
GS-35F-0143R
1 1395642 PANASONIC CRW DRIVE FOR CF-30 223.50 223.50
Mfg#: PNB-CF-VDR302U
Contract: SYNNEX GSA SCHEDULE (SLED)
GS-35F-0143R
-------------- INSTALL SUMMARY ------------- -
1489989 BTO PAN TB CF30 L750 Qty: 1
** Items to be installed **
1242762 PANASONIC 1GB CF52 C QTY: 1
1395642 PANASONIC CRW DRIVE QTY: 1
OPERATING SYSTEM: Windows XP
--
--
----------------------------------------
Recommended items for -
BTO PAN TB CF30 L7500 80GB 1GB
~
BUY WITH CONFIDENCE. CDW IS A FORTUNE 500 COMPANY. TOTAL
continued
CDw Government , Inc . P/ease remit payment to:
230 North Milwaukee Ave. COW Government, /nc.
Vernon xills, IL 60061 75RemittanceDrive
General Phone: 847-371-5000 Fax: 847-419-6200 Suite 9595
Account Manager`s Direct Fax: 312-705-8612 Chicago, lL 6067x9595
Page 2
,~ ®TheRightTechnology. SALES
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A QUOTATION
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taay.
www.CDWG.com • • • • • ~
$~1-8118 $239 LRD7798 10688504 8/27/2008
BRAD GOMBERG TEQUESTA POLICE DEPARTMENT
8 357 TEQUESTA DR H 357 TEQUESTA DR
L ~
~ TEQUESTA POLICE DEPARTMENT P BRAD GOMBERG
T TEQUESTA, FL 33469-3088 T TEQUESTA, FL 33469-3088
O O Contact: BRAD GOMBERG 561-744-4055
Customer Phone # 5617444055 Customer P.O. # RE-QUOTE CF-30 QUOTE
• •• •
VICTOR FRATTI 877-810-1704 FEDEX Ground MasterCard/Visa Go GOVT-EXEMPT
• • • ~ • -
565717 PAN TOUGHBOOK BAT WAR EXT YE
PAW-CF-SVCBATTXT2Y 313.21
---------------
-----------------------------
Recommended items for -
PANASONIC CRW DRIVE FOR CF-30
1011304 SVN lYR EXT REPLACEMENT $20
SVN-054450 29.92
1011309 SVN 2YR EXT REPLACEMENT $20
SVN-054453 69.82
SUBTOTAL 4547.79
FREIGHT .00
SALES TAX .00
US Currency
TOTAL ~
BUY WITH CONFIDENCE. CDW IS A FORTUNE 500 COMPANY. 4,547.79
CDW Government, Inc . Please remit payment to:
230 North Milwaukee Ave. CDWGovernment, inc.
Vernon Hills, IL 60061 75 Remittance Drive
General Phone: 847-371-5000 Fax: 847-419-6200 Suite 1515
Account Manager's Direct Fax: 312-705-8612 Chicago, iL 60Fi7r1515
VILLAGE OF TEQUESTA
FIXED ASSETS
Fixed Asset Disposition Request Form
Definition: Fixed Asset: any item purchased which has a useful life of more than one year and a
purchase price of at least $1,000.00.
>sset information
Date siai2oos
)isposition Check One}
Trade In For:
X Lost or Stolen:
Auction
Scrap
Donation
summary Explanation
Asset Number
2075
Copy of MCSO Offense report attached
Laptop stolen from vehicle.
ignatures/ ,' ~ --
,i~2~"~=
Head
illage Council Approval
Resolution Number ~~ • D~
Meeting Date
~~~~.
Date
ction
Date Sold. Scragged. Traded or Lost Auction Lot # Tvpe of Revenue Amount Sold For
0910d/2008 10:22 MCSO RECORDS
Martin County Sheriff's Gf~ioe
Offense,lncident Report
(FAx)772 220 701 5 P.003/OOd
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Case Number
. nA_/1C1A7~
'
St.cp? Report Dale Report Day Report Time Oisnalcned Arrived
Geared Mcitlent Gate vv -V VTLV
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TO Day Tune
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D/S Quaglia Division Report Contains /Related Case Number(s) Off~~~Ing
~ Date Reviewed
219 0977 Road Patrol Narrilive f •••)k
~~ ~
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Cleared ~ Adua ~ Juvenile ~ Arrest ~ Unlounded ~ Vic/Wil Uncooperative ~ Prosecution Decl Clearetl ey
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1
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M ~2A.02,A Fam MtOB Rev 605 RECORDS CID DESK SGT o~D r,a~tl aa, _~/2,rzoo,
09/0412008 10:22 MCSO RECORDS (FAX)77Z 220 7015 P.004/004
Martin County Sheriff's Gi:€&o~ ~'- ~ ~• Case Number
Offense.~,lncident Report 08-09426
Report Dale oeseripfion
August D7, 2008 Burglary 0 Nartanve [~ SuPPlemenl
Ort the above dale I responded to 357 SE Riverboaf Dr. (in the R1ver Pines development) in reference to a past theft. Upon my arrival l met with the victim
Smolen Keith D.0.6.8-28.72.
Mr. Smolen told me that after his shift ended on 8-6-08 he placed his work equipment in the rear storage compartment of his personal vehicle then returned
tome. tie arrived at home at approx. 7:00 PM and brought in his weapons and identification. Mr, Smolen locked his vehicle and did not return to it until 8-7-08
10:00 AM when he found the laptop missing (Panasonic Tufibox ). Mr. Smolen immediately contacted the Martin Co. Sheriff's Office to report this incident.
Ar. Smolen then contacted his supervisor at Tequesta P.D.
According to Mr. Smolen the laptop has a internal G.P.S. built in and at this time the Tequesta P•D. Is attempting to track the laptop. If the laptop is located
hey will inform the Sheriff's Office.
I inspected the scene and could Lind no signs of forced entry nor any damage to the vehicle. The scene was also checked for prlnts~and any other evidence,
lone could be found,
At this time there is no further information available.
z
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i
otricer Repor4ng Uni! ID OSN Division Report Contains /Related Case Number(s) OKcer Reviewi Date Reviewed .
i D/S_Ouaglia 219 0977 Road Patrol Narrilive % ~n
.~ _
2 of 2
Gazo, Jennifer
From: Racanati, Tatiana
Sent: Monday, August 25, 2008 12:59 PM
To: Gazo, Jennifer
Subject: stolen comp.
Hi Jennifer,
This computer was purchased in YR 07, serial #7EKYA32162 TAG #2075 $4,923.60.
I will find out the procedure and let you know.
Thanks for your help,
Tatiana.