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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_10/09/2008MINUTES VILLAGE OF TEQUESTA BUDGET WORKSHOP AUGUST 1, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 9:00 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Calvin Turnquest, Council Member Vince Arena, Council Member Jim Humpage, and Council Member Tom Paterno. Also in attendance were: Village Manager Michael R. Couzzo, Jr., and Village Clerk Lori McWilliams. 1. Review of Proposed 2008-2009 Budget Manager Couzzo opened the discussion on the General Fund Revenues. Items discussed: • Permit fees significantly reduced • Improving Service: o Better utilize employee's service positions to balance revenues. o Utilizing part time positions when available instead o full time. o Bringing down overtime cost. o Offer passport services which would also generate revenue. • Grant money for the Fire department. • Public Works picking up field work to cut back on contractual services. • Parks and Recreation expanding programs while reducing staff time. Manager Couzzo explained the funds including taxes and projections in the General Fund Expenditures. Staff was commended by Council on their successful efforts in the budget reductions. He also explained that full time positions have been reduced by 2 to from last year to 84 at present. The need to get up to speed with document storage was discussed. Manager Couzzo noted a larger change in the Clerks budget related to the expense of contractual pension work to the pension budget. The Manager suggested some cuts would affect the level of service that the Village offers and felt Tequesta had made great decisions in the past. He suggested re-examining all areas of the Village for savings to avoid dipping into the Village's reserve money. Consensus of Council agreed to request revisiting the Jupiter Inlet Colony contract with consideration of a higher rate to counter balance increased cost to the Village. Budget items discussed: • Village cars in the Police Department and the Marine unit • Inspection Service, Electronic files and the positives in Tequesta's business development • Postponing the Ambulance purchase • Landscaping expenses and maintenance • Salary increases related to all employees •. • Contributing regularly to JTAA as a yearly budgetary item • $75,000 for Tequesta Bridge construction Manager Couzzo offered an update on the Tequesta Bridge including: • Environmental aspect • Progress with the Design & Engineering process • 2009 summer construction schedule • Budgeting options • Phases of the bridge project Manager Couzzo explained: • Estimated figures and the rate structure relating to the Water Fund. • Bonds and savings • Capital Improvement Fund which related to the bridge engineering • Reserve contingency /projected revenues • Refuse and recycling increase of less than 3% • Budgeting for the bridge design now with the remainder budgeted once permitting is obtained. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn the meeting at 12:11 a.m.; seconded by Council Member Arena, motion carried unanimously 5-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk MINUTES VILLAGE OF TEQUESTA SPECIAL VILLAGE COUNCIL MEETING SEPTEMBER 4, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 5:32 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Calvin Turquest, Council Member Tom Paterno, Council Member Vince Arena and Council Member Jim Humpage. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Davis, Village Clerk Lori McWilliams, and Department Heads. Open Public Hearins~ • Mayor Watkins announced that the proposed operating millage rate necessary to fund the budget is 9.77% under the rolled-back millage rate of 6.3917 mills. • Mayor Watkins announced the proposed millage rate is 5.7671; ad valorem taxes had decreased since the past two years approximately 13%; state revenue sharing and revenue projections for community development had also decreased. • The Mayor noted the budget still provided an outstanding level of service, and provided a summary of the tentative budget. • Citizen Comments: Dottie Campbell, 30 Eastwinds Circle, presented a proposed plan for street banners, and requested the word "Welcome" be added to the wall at the north entrance to Country Club Drive, and addition of a metal small Indian sign by Bay Harbor. Two other signs were requested for later. Suggestions were to do the hard signs first, a couple of prototypes second, and modify the plan as needed. Consensus of Council was to appropriate $5,000 out of contingency to budget for this proposal. • Council Member Patemo asked that Council be educated with what was going on with the pension funds at an upcoming workshop, plus the role of the pension boards and their fiduciary duties. • Council thanked staff for their great job on the budget. Hearing no further comments, Mayor Watkins declared the public hearing closed. MOTION: Vice Mayor Tumquest moved that the proposed millage rate for Fiscal Year 2008-2009 be set at 5.7671 mills. Council Member Jim Humpage seconded the motion; motion carried 5-0. MOTION: Council Member Humpage moved to adopt the Tentative 2008-2009 Budget. Vice Mayor Tumquest seconded the motion; motion carried 5-0. Special Council Meeting September 4, 2008 Page 2 Mayor Watkins announced the time and place of the Final Budget Public Hearing to be held September 11, 2008 at 6:30 p.m. immediately preceding the regular Village Council Meeting, at Tequesta Village Hall. ANY OTHER MATTERS Village Manager Couzzo thanked the members of the public for coming to the meeting. ADJOURNMENT MOTION: Vice Mayor Tumquest moved to adjourn the meeting at 6:00 p.m.; seconded by Council Member Patemo, motion carried unanimously 5-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk Note: These summary minutes aze prepared in compliance with 286.011 F.S. and aze not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL VILLAGE COUNCIL MEETING SEPTEMBER 5, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 2:05 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Council Member Tom Paterno, Council Member Vince Arena and Council Member Jim Humpage. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and Department Heads. Vice Mayor Calvin Turnquest was absent from the meeting. Approval of Agenda MOTION: Council Member Tom Paterno moved to approve the agenda with Village Attorney Trela White removed. Council Member Jim Humpage seconded the motion; motion carried 4-0. 1. Briefing and Update on Hurricane Preparedness Council discussed the following: • Hurricane Ike was expected at the south end of the county at 8 a.m. Tuesday, September 9,if it continued at the same speed. • If needed, conference calls with the county would take place at 1 p.m. Saturday, September 6, and at 3 p.m. on Sunday, September 7. • Fire Chief Weinand advised that staff had been directed to get ready for the storm. Supplies and equipment were in place. If the storm was still on its present timetable there would be time to finalize preparations on Monday. • Evacuation plans were discussed. • Mayor Watkins indicated if there were tropical storm force winds she did not want employees on the roads to come to work under dangerous conditions; Council Member Arena agreed. Village Manager Couzzo explained that if the Village was not declared closed, employees could use personal or vacation days if they were needed at home; the decision to close the Village was a decision the Council must make. Fire Chief Weinand would monitor the storm data and employees could be dismissed before sustained 40-mile per hour winds arrived. Village Manager Couzzo asked Department Heads to make arrangements today with employees who had special needs and go ahead and arrange for Monday off. • Since there was a 72-hour window to declare an emergency in order to receive Special Council Meeting September 5, 2008 Page 2 FEMA funds, that could be done at the scheduled Monday morning Council meeting. • Chief Weinand explained evacuation plans for nursing homes, and generators were discussed. • Additions to the website needed because of the storm were discussed. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn the meeting at 2:40 p.m.; seconded by Council Member Patemo, motion carried unanimously 4-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk MINUTES VILLAGE OF TEQUESTA SPECIAL VILLAGE COUNCIL MEETING SEPTEMBER 8, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 8:33 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice Mayor Calvin Turnquest, Council Member Tom Paterno, Council Member Vince Arena and Council Member Jim Humpage. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Trela White and Village Clerk Lori McWilliams. Aparoval of Agenda MOTION: Council Member Humpage moved to approve the agenda. Vice Mayor Calvin Turnquest seconded fhe motion; motion carried 5-0. Old Business 1. Establishing guidelines for the Village Memorial Council discussed the following: • Completion of Fountain cap • Placement and guidelines for names on Memorial • Names engraved end to end to form circle eliminating request for specific spot • Keeping simplicity in the forefront of the project • Estimates on alternatives for etching into marble cap • Using "Fountain of Honor" as an alternative to Memorial • Recognizing residents and business owners after a specific number of years in the Village • Using persons names only not business names so not to appear as an advertisement • Keeping font size consistent • Once fountain surface has been filled project will be completed • Request must be pre-paid Council broke at 9.25 a.m. and returned at 9:40 a.m. New Business 2. Discussion and Action on the PRC for Village Manager Discussion included: • Saving the Village money on contracts • The continued success of budget related matter • Manager Couzzo forfeiting PRC last year Special Council Meeting September 8, 2008 Page 2 • Restructuring departments where needed • Excellent performance • Admirable relationships in Village • Formal action by Council on PRC including a Resolution to declare motion MOTION: Council Member Patemo moved to approve a PRC bonus in the amount of 15% of Manager Couzzo's base salary to be paid before October 1, 2008. Vice Mayor Calvin Tumquest seconded the motion; motion carried 5-0. 3. Any Other Matters The accumulated vacation time for Manager Couzzo was discussed focusing on: • Lost vacation hours over 320 per Village personnel policy • The need for an individual to serve in place of the Manager so that the Manager would be able to take vacation • Placing an appropriate cap on accumulated hours • Utilizing hours in the future before they were lost • Maintaining consistency in the Village with reference to the personnel policy; Manager follows personnel policy regarding vacation time MOTION: Vice Mayor Tumquest moved to pay a lump sum before October 1, 2008 to Manager Couzzo for half of his lost vacation time using a three and a half week period at his current base salary. Council Member Humpage seconded the motion; motion carried 5-D. Council Member Arena noted residents enjoyed the hard copy of Smoke Signals. He suggested returning to hard copy form and circulated out of newsstand boxes and local businesses in lieu of mailing. Council agreed to put on future agenda. Council Member Paterno suggested adding a request list for residents to receive Smoke Signal by email. Mayor Watkins stated she would distribute a letter received from Special Olympics regarding a donation amongst Council. ADJOURNMENT MOTION: Council Member Humpage moved to adjourn the meeting at 11:39 a.m.; seconded by Vice Mayor Tumquest, motion carried unanimously 5-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL VILLAGE COUNCIL MEETING SEPTEMBER 11, 2008 Call to Order and Roll Call The meeting was called to order by Mayor Pat Watkins at 6:32 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Turnquest, Council Member Tom Paterno, Council Member Vince Arena and Council Member Jim Humpage. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and Department Heads. Open Public Hearing Mayor Watkins opened the public hearing and announced the proposed operating millage rate was 9.77% under the rolled-back millage rate of 6.3917 mills. She announced the proposed millage rate as 5.7671 and provided a summary of the proposed budget. • Announce that the proposed operating millage rate necessary to fund the budget is 9.77% under the rolled-back millage rate of 6.3917 mills. • Announce Proposed Millage Rate is 5.7671 • Summary of Tentative Budget • Citizen Comments Mayor Watkins opened the hearing to the public for comments; there were no public comments. 1. Resolution 36-08, Adopting Final Millage Rate by Motion of Council Attorney White read the Resolution Title into the record. MOTION: Council Member Humpage moved approval of Resolution 36-08 adopting a final millage rate of 5.7671 mills; seconded by Vice-Mayor Turnquest; motion carried unanimously 5-0. 2. Resolution 37-08, Adopting Final 2008-2009 Budget by Motion of Council Attorney White read the Resolution Title into the record. MOTION: Vice-Mayor Turnquest moved approval of Resolution 37-08 adopting the final 2008/2009 budget; seconded by Council Member humpage; motion carried unanimously 5-0. Special Council Meeting September 5, 2008 Page 2 Close Public Hearinst 3. Any,Other Matters -None ADJOURNMENT MOTION: Council MemberHumpage moved to adjourn the meeting at 6:35 p.m.; seconded by Vice-Mayor Tumquest, motion carried unanimously 4-0. Respectfully submitted, Lori McWilliams, CMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and aze not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments aze on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING MINUTES SEPTEMBER 11, 2008 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:04 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Calvin Turnquest, Council Member Vince Arena, Council Member Jim Humpage, and Council Member Tom Paterno. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk McWilliams, and Department Heads. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Paul Beresford gave the invocation followed by Council Member Paterno who led the pledge to the flag. APPROVAL OF AGENDA • Council Member Paterno removed Item 7 from the Consent Agenda for comment • Mayor Watkins noted she received a request for a donation that she would discuss under Any Other Matters MOTION: Council Member Humpage moved approval of the Agenda as amended; seconded by Vice-Mayor Turnquest; motion carried by unanimous 5-0 vote. STANDING REPORTS • Village Attorney Village Attorney White reviewed the status of the Lake Worth zoning case and noted the hearing was set. • Village Manager Village Manager Couzzo thanked the Council for their support during this past year. PRESENTATIONS & PROCLAMATIONS 1. Proclamation -Fire Prevention Week 10/5/08 -10/11/08 Mayor Watkins read and presented the Proclamation to Fire Chief Weinad declaring October 5 through October 11 as Fire Prevention week. 2. Proclamation -Constitution Week - 9/17/08 - 9/23/08 Mayor Watkins read the Proclamation declaring September 17 through September 23 as Constitution Week. Minutes -Regular Council Meeting 9/11/08 Page 2 CONSENT AGENDA MOTION: Vice-Mayor Tumquest moved approval of the following Consent Agenda with Item 7 removed for comment; seconded by Council Member Humpage; motion carried unanimously 5-0 3. MINUTES: 7/10/08 Regular, 8/4/08 Regular, 8/14/08 Joint Pension 4. Approval of Interagency Agreement between the Department of Corrections and the Village promoting safety and reducing crime and recidivism by offenders under community supervision in the County through the efficient administration of policing and correctional services 5. Approval of Police Vehicle Installation with required emergency equipment and computer tecfinology 6. Approval of Health Insurance renewal with Cigna Insurance and movement of dental plan from Guardian to MetLife 7. Authorizing to approve a 5% matched contribution to Chief McCollom's ICMA account in lieu of the Village of Tequesta Public Safety Pension Plan REMOVE FROM CONSENT AGENDA 7a. Resolution 39-08, Approving a one time Performance Based Recognition Compensation (PRC) for the Village Manager for FY 07/08 7b. Resolution 40-08, Approving proposal from Centerline Utilities, Inc. for Beach Road Water Main Replacement END OF CONSENT AGENDA 7. Authorizing to approve a 5% matched contribution to Chief McCollom's ICMA account in lieu of the Village of Tequesta Public Safety Pension Plan Council Member Paterno explained that Chief McCollom has opted out of the Public Safety Pension fund. He stated the Village currently pays 10% into the Public Saety Pension fund and he appreciated the Chief agreeing to the Village paying 5% into the ICMA account. MOTION: Council Member Paterno moved approval of Item 7; seconded by Vice- Mayor Tumquest; motion carried unanimously 5-0. Minutes -Regular Council Meeting 9/11/08 Page 3 COMMUNICATIONS FROM CITIZENS • Mr. von Frank 489 Dover Road commented on the 4-day workweek article in Smoke Signals and was concerned about extra costs to utility customers who need assistance on a Friday. COMMUNICATIONS FROM COUNCIL • Vice-Mayor Turnquest welcomed the Community Development Director back and recognized the Police and Fire for putting their lives on the line. • Council Member Humpage commented on the budget cycle and stated the Village was special with being able to continue to provide the great amenities and services while reducing taxes and complimented the Manager and staff. • Council Member Paterno agreed this was a unique place to live with an outstanding natural area. He stated the Jupiter Inlet Lighthouse was the only lighthouse East of the Mississippi with this designation. • Council Member Arena complimented the Clerk on the website; commended Parks and Recreation on increased movies and concerts for next year even with the budget cuts and was excited with the new "Night Out" program offered to parents; complimented Detective Weinblatt on his service to the Police Department and his work load. • Mayor Watkins was proud of the residents and staff and was happy with the budget Council approved. She noted this was the peak of hurricane season and reminded residents to take the necessary precautions to protect themselves; she appreciated the cooperation on the budget effort and was happy to continue the high level of service with the decreased budget; and reminded Council and residents of the Bridge Meeting on September 30, 2008 at 6:00 p.m. REGULAR AGENDA NEW BUSINESS 8. Ordinance 13-08, First Reading, Amending Exhibit B providing for clarification in the definition of salary and providing for a decrease in employee contribution of Fire Fighters; and to correct a scriveners error Attorney White read the Ordinance Title into the record. Mayor Watkins opened the public hearing to the public for comments. There being no comments, the Mayor opened the public hearing to Council for Comments. • Council Member Paterno asked to strike the new Language on page three regarding salary and to leave the old verbiage until Council could meet and Minutes -Regular Council Meeting 9/11/08 Page 4 discuss the plan as a whole. Mayor Watkins thought the language was added to provide a better explanation of what was included. Council Member Paterno inquired on what would happen with the decrease in the firefighter member contributions from 6.1 % to 5% if future funds were needed. Manager Couzzo noted this was as a result of the approved fAFF contract and the reduction was based on 175 funds being enough to cover; should the amount necessary to cover cease to exist the member contribution would have to go back to the member employee. Council Member Paterno suggested the plan language mirror the IAFF contract. There being no further comments, the Mayor closed the public hearing. MOTION: Council Member Paterno moved to approve Ordinance 13-08 on first reading with the old salary language being placed back in the ordinance and the new language removed and adding the IAFF contract language under "Member Contributions" on page 11; seconded by Council Member Arena; motion passed unanimously 5-0. 9. Ordinance 14-08, First Reading, annexing one (1) parcel of real property located at 4390 County Line Road, informally known as Jupiter Lighthouse Academy Attorney White read the Ordinance Title into the record. Mayor Watkins opened the public hearing to the Public for comments. Brian Cheguis, of Cotleur and Hearing, requested Council's support on the annexation. He noted a site plan would come in the future. There being no further comments, the Mayor opened the hearing to Council for comments. Council Member Arena met the applicants white painting hydrants and noted they would be be volunteering with Parks and Recreation events. Council Member Paterno asked if a cost study was completed; this would be a non- taxable property with expenditures but no revenue. Manager Couzzo explained Public Safety did not foresee any significant financial impact on the Village. Minutes -Regular Council Meeting 9/11/08 Page 5 Council Member Humpage felt the applicant would provide a valuable service that would brighten the community and was worth the risk of future costs. Attorney White explained Council would have more control of the property once annexed; and pointed out the property next-door would become contiguous and could be annexed. Mayor Watkins stated this was a unique opportunity that would serve a valuable purpose. Pastor Paul Beresford, 312 Riverside Drive, noted the church was a part of the applicant's team and commented on the wonderful things the organization does for the young members of the community. There being no public comments, the public hearing was closed. MOTION: Vice-Mayor Tumquest moved approval of Ordinance 14-08 on >irst reading; seconded by Council Member Humpage; motion carried unanimously 5-0. 10. Resolution 38-08, Approving to surplus Panasonic CF-30 laptop and purchase replacement Panasonic CF-30 Attorney White read the Resolution Title into the record. MOTION: Council Member Humpage moved approval of Item 10; seconded by Council Member Arena; motion carried unanimously 5-0. ANY OTHER MATTERS Council Member Paterno asked that the Clerk organize a workshop regarding the pension. Consensus of Council agreed. Mayor Watkins explained she received a letter from the Special Olympics requesting a donation and suggested placing it on the October agenda. Consensus of Council agreed. Council Member Humpage reminded the residents of the September 30, 2008 bridge meeting. Manager Couzzo suggested holding the meeting at a larger location due to the amount of residents Council hoped would attend. Pastor Beresford offered his church. Upon legal advice from Attorney White, Consensus of Council agreed to hold the meeting at the First Baptist Church of Tequesta. Minutes -Regular Council Meeting 9/11/08 Page 6 ADJOURNMENT MOTION: Council Member Humpage moved to adjourn, seconded by Council Member Arena, the motion to adjourn carried unanimously 5-D; therefore, the meeting was adjourned at 8:08 p. m. Respectfully submitted, Lori McWilliams, CMC Village Clerk