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1. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
10/9/2008 Meeting Type: Regular Ordinance #: N/A
Consent Agenda: Yes Resolution #: 41-08
Originating Department: Public Works
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Tequesta Park Ball Field Maintenance
3. BUDGET /FINANCIAL IMPACT:
Account #: 001-210 546.309 Amount of this item: $30,756.00
Current Budgeted Amount Available:
=` ;%;: +;(.'::? Amount Remaining after item:
$141,244
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Resolution to award a proposal from Sheehan Turf Care to maintain the ball fields at Tequesta Park
5. APPROVALS: /
2--,
A~
Dept. Head:
Attorney: (for legal sufficiency)
Village Manager:
Finance Director: <~ %~ ''~ II
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Yes [~ No ^
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SUBMIT FOR COUNCIL DISCUSSION: ^'j
• APPROVE ITEM: LJ
• DENY ITEM: ^
TEQUESTA PUBLIC WORKS
MEMORANDUM
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER
SUBJECT: TEQUESTA PARK BALL FIELD MAINTENANCE
DATE: SEPTEMBER 25, 2008
Attached, please find an agenda item for the above subject. I am recommending that we
approve this proposal to Sheehan Turf Care Inc., of Jupiter. The annual cost is
$30,756.00 this reflects a 3% increase from last year. We have budgeted $172,000.00 in
the Landscape and Irrigation account for maintenance.
For the past several years Sheehan has done an outstanding job of maintaining the fields
at the Park. They keep us up to date with the condition of the fields and any problems that
they see, or may become a problem if not addressed. They have also kept increases at 3%
per years since they began maintain our fields, which in today's economy is remarkable.
Should you have any questions, please feel free to contact me.
RESOLUTION NO 41-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A
PROPOSAL FROM SHEEHAN TURF CARE INC., OF JUPITER
FLORIDA, FOR THE MAINTENANCE OF THE BALL FIELDS AT
TEQUESTA PARK, IN THE AMOUNT OF $30,756.00, WITH FUNDING
COMING FROM ACCOUNT # 001-210-546.309 HAVING A FY 08/09
BUDGETED AMOUNT OF $172,000 AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE ON BEHALF OF THE VILLAGE.
WHEREAS, The Village of Tequesta seeks to enter into a proposal with Sheehan
Turf Care, of Jupiter Florida to maintain the Ball fields at Tequesta Park as
detailed in attached exhibit "A" which becomes part of this resolution and;
WHEREAS, The Village has approved the funding in the FY 08/09 budget.
WHEREAS, The work will not start until approval from Village Council.
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Proposal for this project attached exhibit "A"
Section 2 Resolution No. is hereby approved
Section 3 This Resolution shall become effective immediately upon passage.
FROM :SHEEHAN TURF CARE FAX NO. :561-741-8873 Aug. 28 2008 07:38AM P1
Sheehan Turf Care, Inc.
SheehanTurfCareQbel~south.ne# 1528 lance Rd.
(561) 262-9123 JU!'1'1'F.R .FL 33469
Prapasal
This service agreement between Village Of Tequ~ locateal at Tequesta Park,
Tequesta, FL 33469 and Sheehan turf Cars, Inc , an independent contractor
will be valid October 2408 thru Se tember 2009
i. SERVICES TO BE RENDERED AS PART OF THE MONTHLY SERVICE:
A. MOWING: Weekly mowing of fields, fr~squerrcy is determined by seasonal
variations. Minimum 52 cuts.
E~. EDGING: All infreld arxJ warning track areas will be mechanically and/or
chemically trtsated oncae a month._
C. FERTIUZAT/ON: Sheehan Turf Cane wi11 ferdlire all turf as follows.
a. Monthly checks on all irrigation on ball fields.
b. Spring and fall app%cafion of Dylox for coni~v! of grubs and mole
crickets.
c. Every 3 months application of 19-0-i9 Pre-M (Weed control)
d. Applications will be made quarferly 90-4-20
D. PEST CONTROL: Sheehan Turf Care will perfiv-m weekly checks for pest
in all turf areas with control methods to follow if present
The serviee~s in the service agr+sement to be p~vid ed !or a monthly t+ee of
$2,563.Q0.
Aaa~rralvac sERwcEs
If requested, the follpwing services will be performed and billed on a `dime and
materi$!s"basis:
A. Verticutting
B. Topdressing
C. Aerifrcation
D. Overseeding