HomeMy WebLinkAboutDocumentation_Regular_Tab 04_10/09/2008>~.
~, VILLAGE OF TEQUESTA
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--~ '- AGENDA ITEM TRANSMITTAL FORM
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1. VILLAGE COUNCIL MEETING:
Meeting Date:
10/09/08 Meeting Type: Regular Ordinance #: N/A
Consent Agenda: Yes Resolution #: N/A
Originating Department: Finance
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Budget amendments for Fiscal Year 2007-2008.
3. BUDGET /FINANCIAL IMPACT:
Account #: Multi-departmental Amount of this item: N/A
Current Budgeted Amount Available:
N/A Amount Remaining after item:
N/A
Budget Transfer Required: Yes Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Budget amendments for Fiscal Year 2007-2008, prepared by various Departments.
5. APPROVALS:
Dept. Head:
Attorney: (for legal sufficiency)
Village Manager:
1 _
Finance Director: ; ~~'~~~
v
Yes ^ No ^
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SUBMIT FOR COUNCIL DISCUSSION: [~
APPROVE ITEM: L'J
DENY ITEM: ^
Budget Amendment
Exceeding $5,000.00
(Could be a combination of several budget amendments
totaling $5,000.00 or more)
FISCAL YEAR 2007-2008 Village Of Teguesta
BA # 1~ ~j Budget Amendment Request
Increases
Department: Utility Account: Water Chemicals Account #: 401-242 552.342
Original Budget Balance Available Transfer Amount New Balance Available
$ 11,445.56 $
$ 35, _
~usuncanon 1 comments: Transfer needed to provide chemicals throw h Fiscal Year• 16°Jo over Bud et due to volatile price
increases in Caustic of 50°~ and Sulfuric Acid of 70°~ from 10-1-07 until present.
Department: Account: Account #•
Original Budget Balance Available Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #•
Original Budget Balance Available Transfer Amount • New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
t~ s ,~,
Department: Utility Account: Water Purchases
- "~~, Original Budget Balance Available Transfer Amoun
Z6
$ 35,000.00 $ 35,000.00 $ 24,50
Justification /Comments: Account set up for emergency water purchases from Jupiter.
Account#: 401-242 552.341
New Balance Available
0.00 $ 10,500.00
_ With only 2 months left in Fiscal Year
2007/2008, we do not need the total budgeted amount.
Department: Account• Account #•
Original Budget Balance Available Transfer Amount • New
<~ -
$ 0.00 $ 0.00 $ 0.00 $ ~ (3.00'
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usti cation /Comments:
Department: Account: Account #: ':= - -
Original Budget Balance Available Transfer Amount New Bence Available
0.00 $ 0.00
0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department Head:
Finance Approval:
Village Manager Approval:
Village Council Approval:
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Resolution Number
Date: u~' ~-0
Date: - 11
Date: F• y
Date:
FISCAL YEAR 2008 Village of Teguesta
BA # o?"~~~ Budget Amendment Request JE # ~ ~ ~~~--C~
In~gas
Deent: Water Administration Account:
Other Contractual Services Account #: 401-241-534.300
Original Budget Balance Available Transfer Amount New Balance Available
$ 37,000.00 $ 0.00 $ 5,600.00 $ 5,600.00
Justification /Comments: Fundin for Amendment 2 of the Utilit Financial Forecast, u datin the stud to include FY 2009
ro osed bud et and recent chan es in debt service re uirments.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Water Administration Account: Inusrance Account #: 401-241-545.300
Original Budget Balance Available Transfer Amount New Balance Available
X0.00 $ 32,735.55 $ -5,600.00
Excess funds due to Council's decision to insure using last year's oro~
27,135.55
Department: Account: Account #: v
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Approvals: ,.
Department Head:
-- Dt~
Finance Approval:
Village Manager Approval:
Village Council Approval:
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Resolution Number
a e. =S m
Date:
Date: ~S 7- o
Date:
FISCAL YEAR zoos Village of Teguesta ~~~ ~ ~ ~-~
BA # ~~~j Budget Amendment Request JE #
i
s•
Drr~ent: Police - O erations A count:
c Gas i ail Account #: 001-175-552.301
Original Budget Balance Available Transfer Amount New Balance Available
$ 58,000.00 $ 17,144.14 $ 3,000.00 $ 20,144.14
'on /Comments: Increase of fuel costs exceeded initial estimates
Department: Account: Account #•
Original Budget Balance Available Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification /Comments:
Department• Account: Account #:
• Original Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
Justification /Comments:
Department• Account: _
• Original Budget ~ Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 S 0.00
Justification /Comments:
Police -Operations Account: Bonus Pay Account #: 001-175-515.103
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 21,740.00 $ 3,000.00 $ 18,740.00
on /Comments: No additional Bonus Pav is scheduled
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #•
Original Budget Balance Available Transfer Amount • New Balance Available
$ o.oo $ a.oo $ o.oo $ o.oo
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification !Comments:
Department Head:
Finance Approval
Village Manager Approval:
Date: ~ ~~ <'
Date: 0/ G~'~
Date: ~ ' ~~ ~ ~
Village Council Approval: Resolution Number Date:
r
FISCAL YEAR Zoos _ Village of TeQUesta ~~ ~1~C
BA # Bud et Amendment Re uest JE # ~
Increase:;
Dc-~,ertment: Police -Operations Account: Uniforms Account #: 001-175-552.305
Original Budget Balance Available Transfer Amount New Balance Available
$ 9,330.00 $ 3,902.26 $ 1,000.00 $ 4,902.26
Justification /Comments: Additional expenditures for sergeants bad es associated brass, name tags, and uniform modifications
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0
00
Justification /Comments: .
Department: Account: Account #:
Original Budget
Balance Available
Transfer Amount _
New Balance Available
$ o.oo $ o.oo $ o.oo $ o
oo
Justification /Comments: .
Police -Operations Account: _ Bonus Pay Account #: 001-175-515.103
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 21,740.00 $ 1,000.00 $ 20,740.00
on /Comments: No additional Bonus Pay is scheduled
Department: Account: Account #•
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department- Account: Account #:
• Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification /Comments:
~ va
Department Head:
Finance Approval:
Village Manager Approval:
. ~~ ~,..
I "
L ~
Date: ~ ~
Date: ~y
Date: ~ ` T m ~
Village Council Approval: Resolution Number Date:
,-
a
Budget Amendmen
Affecting Capital
FISCAL YEAR Zoos Village of Teguesta ---
BA # ~ ~ Budget Amendment Request JE # ~ ~->~ ~~ ~
In--.~':
D~
~et.~ent: Police -Operations Account: Coin u r E '
Ori al Bud et - p to gwpment Account #: 001-175-664.601
g 9 Balance Available transfer Amount New Balance Available _
$ 11,930.00 $ 17.72 $ 4,600.00 $ 4,617.72 /~! ~
Justification / Comments• Replacement of stolen lac too ~~~~~'
Department: Account:
Original Budget Balance Available Transfer Amount
$ 0.00 $
0.00 $ 0.00
Department: Account:
Ongmal Budget Balance Available Transfer Amount
$ 0.00
$ 0.00 $ 0.00
Account #: _ ~- ~=?
New Balar~e Avsilalb!'e
~~~ ~ ___
S ~'~ 0.00 -_
Account #: °~ ~
New Balance Avalbbl~
$ 0.00
Department: Account:
Ori mal Bud et Account #:
9• g Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Police -Operations Account: Bonus Pay Account #: 001-175-515.103
Ongmal Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 21,740.00 $ 4,600.00 $ 17,140.00~~'
ion /Comments: No additional Bonus Pay is scheduled . .
Department• Account: _
Orygmal Budget Balance Available
Account #:
Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oa $ o.oo
Justification /Comments:
Department: Account: Account #;
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department• Account: Account #:
Or~gmal Budget Balance Available Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification /Comments:
Department Head:i~~~/ LGCr~., ~-~,> ~1~`
Finance Approval:
Village Manager Approvah
Village Council Approval: Resolution Number
Date: zE
Date: ~ r
c
Date: Cj ~ ` D~
Date
FISCAL YEAR 2008
Village of Teguesta
Budget Amendment Request
In
case:
r
Deknbnent: Police -Operations Account: vehicles
Original Budget Balance Available Transfer Amount
(,
Account #: 001-175-664.602
New Balance Available
$ 73,162.00 $ 16,700.00 $ 1,000.00 $ 17,700.00
Justification /Comments: Additional ra ics are re uired to match existin fleet, since facto aint scheme black & white has been
_ change by the Ford Motor Comoanv. _
Department: Account: Account #: ~-'~
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification !Comments:
BA # ~~)'~
Db~`~tFtrnent: Police -Operations Account: _ Bonus Pay Account #: 001-175-515.103
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 21,740.00 $ 1,000.00 $ 20, 740.00
Justification /Comments: No additional Bonus Pay is scheduled
Department:
Original Budget
_ Account• Account #•
Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
~ ~,,~
Department Head: ~~,L~~~~fl~lc~--% (,~t~ Date:
o~
Finance Approval:
Village Manager Approval:
,~ Village Council Approval: Resolution Number
~1hf.~r,°~.
Date:
Date: `r ~ T ` o~
Date:
FISCAL YEAR 2008
BA# ~~~
Village of Teguesta
Budget Amendment Request
Increase...
D~_~,- ent: Leisure Services Account: Machine & E ui ment
rY q P
Original Budget Balance Available Transfer Amount
0.00
The
of a
Account #:
Transfer Amount New Balance Available
etc.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ $ $ $
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decrease: .: .
[~ Kl. ent: Leisure Services Account: Jupiter/Tequest .
a Athletic Assn. Account #: 001-231-581.801
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Account #: 001-231-664.600
New Balance Available
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount
0.00
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
$ 0.00 $ 0.00
New Balance Available
00
0.00
Department Head:
Finance Approval:
Village Manager Approval:
Village Council Approval:
0.00 $ 3,000.00 $
e for Constitution Park. To be used for Special Events, Summer
Resolution Number
Date: ~ a 8
Date: f ~ 0
Date:
Date:
;~
~~
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
FISCAL YEAR zoos Villaue of Teguesta ~ ~~~~ ~/-~
BA # c~ I I Budget Amendment Reguest JE # lJ
In e•
Db ~ rtment: Police -Communications Account: Mach & Equipment Account #: 001-172-664.600
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 2,729.00 $ 2,729.00
Justification /Comments: Funds required to replace existing equipment which is failing
Department: Account: _
Original Budget Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justffication /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Account #:
Transfer Amount New Balance Available
Police -Communications Account: Commo Maintenance Account #: 001-172-546.304
Original Budget Balance Available Transfer Amount New Balance Available
11,850.00 $
than anticipated maintenance
$ 2,729.00 $
.00
Departrnent• Account• Account #:
• Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account• Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Auarovals:
., / ,
Department Head: { ~~ ~ cJ~~ ~ Date: f ~ D
Finance Approval: Date: '/Cl
Village Manager Approval: ~- Date: 4 ~ 7 ' o~
Village Council Approval: Resolution Number Date:
~ _
Budget Amendments
Exceeding $5,000.00 and Affecting Capital
FISCAL YEAR 2008
BA# ~q
Increase•
Village of Tequesta ~---
Budget Amendment Request JE # ~ ~~~`~
De4 .:atment: Water Capital Expansion Proj Account: Architecture & Engineering Account #: 401-414-662.632
Original Budget Balance Available Transfer Amount New Balance Available
$ 7,500.00 $ 0.00 $ 20,350.00 $ 20,350.00
Justification /Comments: Funding for engineerin fees assocaited with the relocation of the utility lines along Tequesta Drive Bridge.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
0.00 $ 0.00
0.00
0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decrease:
D~~trnent: Water Capital Expansion Proj Account: Eng-RO VVTP Expansion Account #: 401-414-665.632
Original Budget Balance Available Transfer Amount New Balance Available
$ 150,000.00 $ 52,000.00 $ -20,350.00 $ 31,650.00
on /Comments: Funds were originally budgeted for water plant expansion design but the contract was substantially less
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Aoprovals•
Department Head:
Finance Approval:
Date: ~ ~Ll
Date:
Village Manager Approval: Date: "1
Village Council Approval: Resolution Number Date:
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