HomeMy WebLinkAboutDocumentation_Regular_Tab 08_10/09/2008VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Ordinance #:
10/9/08 Regular Council Meeting
Consent Agenda: Resolution #:
~~-~~
Originating Department:
Leisure Services
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of vour staff ren~rtl ~
Approval of services from Island Time Productions for Annual Harvest Festival
3. BUDGET /FINANCIAL IMPACT:
Account #:
001-231-534.303 Amount of this item:
$28,000.00
Current Budgeted Amount Available: Amount Remaining after item:
$46,000 $18,000
Budget Transfer Required: Appropriate Fund Balance: choose a~ item.
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Island Time Productions is to provide rides & games at the Village's Annual Harvest Festival on
Saturday, November 15th, 2008.
5. APPROVALS:
~ ~ ~ ~- ~l
Dept. Head: Finance Director:~:~.~ ~~Approved ~;:,. ; .-<. ,:,
No Financial Impact
Attorney: (for legal sufficiency) Yes ~ No ^
Village Manager: ~''~~~.
• SUBMIT FOR COUNCIL DISCUSSION: [~
• APPROVE ITEM:
• DENY ITEM: ^
Form amended 08/26/08
Routing Sheet Process
1. Send ALL completed forms to
Finance for review ONE WEEK prior
to agenda items due into Clerk's
Office.
2. Finance sends Routing Sheet to
Clerk by deadline.
3. Clerk formulates agenda and sends
to Manager for review /approval.
~a
RESOLUTION NO. ,0'!/08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, AWARDING A BID PROPOSAL TO ISLAND
TIMES PRODUCTION, INC., OF NORTH PALM BEACH,
FLORIDA, IN THE AMOUNT OF $28,000.00 FOR
AMUSEMENT RIDES & SERVICES FOR FIFTH ANNUAL
HARVEST FESTIVAL FROM BUDGETED ACCOUNT #001-
231 534.303 AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE PROPOSAL ON
BEHALF OF THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Consideration to award a bid proposal
to Island Times Productions, Inc., of North Palm
Beach, Florida, in the amount of $28,000.00 for
the Amusement Rides & Services for Fourth Annual
Harvest Festival, attached hereto as Exhibit ~~A"
and incorporated by reference as a part of this
Resolution is hereby approved and the Village
Manager of the Village of Tequesta is authorized
to execute the same on behalf of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by
Councilmember who moved its
adoption. The motion was seconded by
Councilmember and upon being
put to a vote, the vote was as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly
passed and adopted this 9th day of October, A.D,
2008.
MAYOR OF TEQUESTA
Pat Watkins
ATTEST:
Lori McWilliams, CMC
Village Clerk
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #: 9/29/2008
ASAP
Leisure Services
Quotes Received: 1 (See Attached)
Vendors Bids Recommended Vendor:
Island Time Productions, Inc. Vendor #:
1.Island Time Productions, Inc. $28,000.00 Address: P.O. Box 14968
2 City: N.P.B.
3 State & Zip: FL, 33408
Comments:
Sole Source: To rovide entertainment ames, rides, staff and convection trailer for 4th Annual Harvest Festival.
This vendor is insured and rovide ualified staff. This vendor is the onl vendor that rovides this a of
amusement entertainment.
Manuf./
Item Descri tion Part# Qt . Unit Price
Total Cost Account # Available Balance
(Finance Use Onl )
Thrill Ride #1 w/full staff 001-231 534.303
Thrill Ride #2 w/ full staff
Su er Hard Slide w! full staff
Track St le Train w/ full staff
S innin Kiddie Ride w/full staff
Bounce House w/ full staff
Bun i Jum w/full staff
Rock Wall
Water Gun Race Game w/full staff & rizes
Roll-A-Ball Race Game w/ full staff & rizes
Confection Treat Trailer w/ full staff
225 Quiet-PAK Generator Total: $28,000.00
Finance/Administrative Use Onl
De artment Head Si nature: Date: 9/29/2008
Finance Director Si nature: Date:
Villa a Mana er A royal: Date:
Villa a Council A royal: Resolution #: Date:
PO#: Processed By: Date:
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BOX 14968 NO. PALI\.q BEACI-I . FL. 33408
PHONE X61-801-1617 FAX ~6 l -863-6390
E-MAIL BtJSTONE 1 z BELLSUt?"I~H.NE'I'
PREMIER AMUSEMENT PRODUCTIONS
Village of Tequesta 9 / 23 / 2008
Parks & Recreation
399 Seabrook Rd.
Tequesta , Fl.
RE: Harvest Fest 2008
ATTN: Greg Corbit
Greg ,enclosed find the proposal and the tentative site map for your upcoming
Harvest Fest on Saturday November 15`h, 2008 located at Village Green Park .
This being a public event the State of Florida requires a state inspection ,this
inspection will need to take place on Friday November 14`h , 2008 . We will
need total access to the event site starting at 8A.M. Friday. Please have the area
clear of all vehicles at that time.
Kindly look these over , `should there be any questions or concerns feel free to
contact us at your earliest convenience to discuss them. Otherwise please have
them signed off and return them by fax A.S.A.P. to 561-863-6390
.I. nk o
tr
Islan im Pro coons .INC.
ISLAND TIME PRODUCTIONS, INC
AN AMUSEMENT COORDINATING & REFERRAL AGENCY
PO BOX 14968
N.P.B., FL. 33408
PHONE 561-801-1617
FAX 561-863-6390
SERVICE /PROPOSAL AGREEMENT /INVOICE
AGREEMENT DATE: 9 / 25 / 08
CONTRACTED PARTY: VILLAGE OF TEQUESTA PARKS & RECREATION
ADDRESS: 399 SEABROOK RD TEQUESTA FL.
PHONE:561-575-6247 FAX:561-575-7307
DATE AND TIME OF EVENT: SATURDAY NOV. 15T'` , 2008 1:30 PM TO 6:30 PM
ADDRESS OF EVENT: VILLAGE GREEN PARK 357 TEQUESTA DR.
CONTACT PERSON: GREG CORBIT
PHONE NUMBER AT EVENT:
ENTERTAINMENT/SERVICE TO BE PROVIDED:
1) THRILL RIDE (FLYING SHIP OR COMPARABLE) W /FULL STAFF , P&D, E&S
1) THRILL RIDE (SILVER STREAK OR COMPARABLE) W /FULL STAFF, P&D, E&S
1) SUPER SLIDE (HARD 3 LANE) W /FULL STAFF , P&D, E&S
1) TRACK STYLE TRAIN W /FULL STAFF , P&D, E&S
1) SPINNING KIDDIE RIDE( ELEPHANT OR COMPARABLE) W /FULL STAFF , P&D, E&S
1) BOUNCE HOUSE / ADVENTURE W /FULL STAFF, P&D , E&S
1)MULTI-STATION BUNGEE JUMP W /FULL STAFF , P&D, E&S
1) WATER GUN RACE GAME W /FULL STAFF, UP TO 144 QUALITY PRIZES, P&D, E&S
1) ROLL-A-BALL RACE GAME W /FULL STAFF, UP TO 144 QUALITY PRIZES, P&D, E&S
1) CONFECTION TRAILER W /FULL STAFF, P&D, E&S, 500 CARMEL APPLES , 150
CARMEL CORN, 200 BAGS PEANUTS ,COTTON CANDY,
POPCORN ,SNOW CONES MADE TO ORDER
1) SQ 225 QUIET-PAK GENSET-W /WIRE & DISTROS ,ALL FUELS & OILS, P&D , E&S
TOTAL REVENUES DUE: $28,000.00
50% DEPOSIT DUE: $ 14,000.00 BY: OCT 25~, 2008
)00.00 BY: PRIOR TO OPENING OF EVENT
AT 12NOON ON NOV. 10~`~`, 2007
CONTRACTED PARTY
DATE: G~ I~.4Io8 DATE:
****** DO TO UNFORSEEN AND / OR UNCONTROLLABLE CIRCUMSTANCES SUCH AS ******
ACTS OF GOD ,LOSS OF BUSINESS ,MECHANICAL DIFFICULTIES ,LOSS OF STAFF ,ETC.
EQUIPMENT MAY HAVE TO BE REPLACED WITH A COMPARABLE ITEM
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