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HomeMy WebLinkAboutMinutes_Regular_02/27/1979MINUTES OF THE MEETING OF THE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA FEBRUARY 27, 1979 A meeting of the Council of the Village of Tequesta, Florida was held at 7:30 P.M., Tuesday, February 27, 1979 in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. Councilmembers present were: Brown, Mapes, Cook, Ryan and Yoder. Also present were P.obert Harp, Village Manager and John C. Randolph, Village Attorney. The meeting was opened with Prayer and the Pledge of Allegiance to the Flag by Mayor Brown. Mayor Brown made the following announcements: 1. A daughter, Shea, born to Councilmember Ryan and wife, Kimberly, February 23, 1979. 2. Mapes and Ryan were uncontested in the March 13, 1979 General Election. 3. Community Growth Meeting, hosted by Courier, 7:30 P.M., Wednesday, February 28, 1979 in Jupiter High School • Cafeteria. 4. Treasure Coast Regional Planning Council to consider Village's Comprehensive Plan on Thursday, March 8, 1979. The agenda was amended to include Bob Shaw, JTAA Baseball Director to discuss his February 27, 1979 letter in re: permission to use sign for fund raising project and discussion of putting a batting cage in Tequesta Park for use of the baseball teams, as agenda item Time for Visitors - 2aa. Items 5b and 5c were deleted from the agenda at the request of the Building Official since the matters had been resolved administratively. The minutes of the February 13, 1979 meeting were accepted as submitted with the word "debit" page 7, paragraph 1, line 7 to be changed to read "debt". Ryan asked a question concerning item 50 on the Village Manager's Report. The Village Attorney explained that the Village Charter required reorganization of the Council at the meeting following ttie General Election. Cook asked questions about items No. 10 and 15 of the report. The report was then accepted as submitted. The financial statements were accepted as submitted. John McKune was asked to submit information on the Town of Jupiter capital charges for consideration at the March 13, 1979 Council Meeting. • 2-27-79 - 2 • Bob Shaw, Jupiter-Tequesta Athletic Association Director, reviewed his February 27, 1979 letter to the Village Council requesting permission for use of a sign in conjunction with the Association's current fund raising project, for display at various financial institu- tions in the Village until April 27, 1979, opening day for the Association's baseball season. He discussed the need and use of the batting cage and the overall baseball program. Mapes moved, seconded by Ryan that the Village Council authorize issuing the Jupiter-Tequesta Athletic Association a temporary sign permit for the proposed sign. The Village Manager stated the Village Code allowed for Council to give such permission for signs for community-wide events and that the Village made an annual contribution to the Athletic Association. Roger Fulling suggested Shaw was highly qualified to be director of the baseball program. The vote on the motion was: Mapes For Ryan For Cook For Brown For Yoder For and the motion therefore passed. • Sandy Nettles, Gee & Jenson, appeared to report on the additional water testing program. He said he wanted to clarify several items in the Courier about the previous meeting's discussion: (1) The U.S.G.S. does not at present, in this area, have facilities for down hole conductivity tests; (2) the U.S.G.S. present program with the Village is not set up to provide enough data. He said he believes the Gee & Jenson proposal will provide adequate information to satisfy the requirements of the South Florida Water Management District. He stated that the notification from U.S.G.S. that Gee & Jenson would not be allowed to use wells PB 595, PB 599 and PB 917 presented a problem for the program and he will have to get in touch with George W. Hill (U.S.G.S.-Tequesta Office) to see if they will allow Gee & Jenson to use these wells in their program, since they are the key wells. Nettles stated he desires to get into these three wells for the testing purposes and that it is very critical and important to obtain data from the three wells in question. The U.S.G.S. is concerned about other than their own personnel doing testing in these wells. Nettles said he will pursue this matter with U.S.G.S. He also stated if the wells could not be used, we would have to push U.S.G.S. to install the two (2) new salinity monitoring wells as discussed in the February 23, 1979 U.S.G.S. letter in regard to the well monitoring program. Yoder referred to the SFWMD January 17, 1979 letter and asked where this all leads to. Will the Gee & Jenson proposal answer the District's questions? Nettles said it would except for the aquifer tests. The program would give a handle on salinity problems; give additional • data and information and point out problems. Results might indicate 2-27-79 - 3 • necessity of changes in well spacing, etc. Brown asked about drilling new wells and Nettles said the present well field configuration is not correct and this would have to be changed in order to withdraw greater quantities of water. Brown said the Council was concerned with the fact that the U.S.G.S. could not advise why the increase in salinity had occured. Nettles said the Village's present allocation from SFWMD would not be adversely affected at the present time. The testing and monitoring program is to be used to verify the consumptive use permit from SFWMD. Brown asked McKune to explain the statement in the SFWMD January 17, 1979 letter - "hopes that Village of Tequesta could supply new developments in the area". McKune said this meant all adjacent areas not presently being served by the Village and that this is the reason for the proposed monitoring program. R. W. Fulling asked if development meant filtration. McKune said possibly, but the Village's present system is satisfactory treatment for present allocation. Yoder said past remarks by representatives of the Palm Beach County Health Department scare him and indicate possible need for more treatment plant facilities. R. W. Fulling said the mixing of purchased water and water from Village wells is allowed by the Health Department on a temporary basis. McKune stated that DER could always change its standards to require additional treatment. Yoder said they might say not to use the wells at all and he is concerned about the Village water supply being boxed in by both the Palm Beach County Health Department and SFWMD. Brown suggested to McKune that the Village should obtain written commitments from both the Palm Beach County Health • Department and SFWMD. McKune said that getting such commitments or agree- ments is difficult. Yoder said he was against anymore customers for the Village water system outside the present service areas at this time. Brown asked McKune for a rough cost of a treatment plant. McKune said to treat todays capacity would be $750,000. for a million gallons. McKune said he will try to get commitments from Palm Beach County Health Depart- ment and SFWMD and will determine the amount of water required to serve the entire area. Yoder said the Gee & Jenson well monitoring and testing program does much more than the present U.S.G.S. program. Nettles explained that in-situ meant to sample the water in the well at a specific depth. The Village Manager referred to the items to be provided by the Village on page 2 of the proposal and McKune said that this is boiler plate language and should not be difficult for the Village to provide. The Village Attorney said it would be premature to approve and execute the contract until. the matter of the access to the three (3) U.S.G.S. test wells is resolved. Nettles said if the wells could not be used for the data collection, the Village might have to provide for the drilling of several new test wells. He said that data without the data from the U.S.G.S. wells would not be good data. Brown asked Nettles if U.S.G.S. would agree to allow Gee & Jenson to use the wells and he said he would work on it. Ryan asked if the proposal could be approved subject to the U.S.G.S. allow- ing Gee & Jenson to use the three (3) wells and the Village Attorney said this could be done. Ryan moved, seconded by Mapes, authorizing the approp- • riate Village official to execute the February 22, 1979 Gee & Jenson 2-27-79 - 4 • proposal for a Well Field Monitoring Program between Gee & Jenson and the Village of Tequesta, subject to the favorable resolution of the matter of the approval from U.S.G.S. for Gee & Jenson personnel to collect data from U.S.G.S. monitoring wells No. PB 595, PB 599 and PB 917. The vote on the motion was: Ryan For Mapes For Yoder For Cook For Brown For and the motion therefore passed. Mapes moved, seconded by Ryan that the Village Manager, Robert Harp, be the Village's designated representative with respect to the work to be performed under the agreement as specified on page 2 of the proposal. The vote on the motion was: Mapes For Ryan For Cook For Brown For Yoder For • and the motion therefore passed. Yoder requested McKune to advise the Council of the capacity of the existing water main under the Intracoastal [waterway to Jupiter Island and to determine the total potential future water demands of the Island in the present service area and McKune said he would. Yoder asked if new development should pay for cost of a new system. McKune said they should pay their fair share but a new water main would also be of benefit to other users of the system. Yoder said he wants to allay some present fears as to the capacity of the water main and determine if capital costs to new customers should be increased. P4cKune said he would compute the main's capacity based upon total saturation of the Island at present zoning. The U.S.G.S. was not present to discuss their program with the Village Council but had submitted a letter dated February 23, 1979 suggest- ing Gee & Jenson do the complete monitoring program. Brown expressed congratulations to John Wise, Gee & Jenson, on his recent appointment as Senior Vice-President of Gee & Jenson. Wise discussed his February 26, 1979 letter in regard to paving and drainage improvements progress, item by item. He advised Belvedere Construction Company had been authorized to construct the 24" CMP and two inlet structures across Country Club Drive north of Windward Avenue. R. W. Fulling asked about the size of the pipe and type. Wise said the size had been deter- mined upon data they had collected and CMP was a standard material approved by the County and it was Gee & Jepson's recommendation that it be used. He • suggested that they take a look at the overall costs being developed and 2-27-79 - 5 • where it is leading us in the project. He reiterated that CMP is not an inferior product. Yoder suggested they look at possible low spots in the area where the bicycle path is to be constructed and Wise said survey data had been given to the designer for his use in determining low areas. They are looking at possible revisions to drainage at Tradewinds Circle and Country Club Drive. He advised that Jupiter's engineer had contacted him about the drainage in the areas of Seabrook Road for both the Village and Jupiter. Costs for improvements to the drainage canal would probably be prorated on the drainage area involved with the County contributing very little. He discussed the proposed system for the Dover Road, Maple Avenue, Oak Avenue area with finalization of plans to be made after the problem with the ownership of the drainage canal is determined and pursued to allow for outfall to the River. Yoder said it looks like the project will be quite expensive and all hinging upon the use of the drainage canal. Wise said there are no technical or permitting problems with the use of the canal. Hardest part of the drainage canal problem will be the removal of material along same to develop it to its design capacity. The proposed drainage installation would probably not take care of hurricane conditions. Wise discussed the program in the Country Club area using golf course drainage and other existing drainage systems. The use of the golf course system is believed to be the fastest and most economical way to provide drainage and the Tequesta Country Club seems agreeable to cooper- ating. Yoder suggested that if there is a problem with permitting to put • surface drainage into the River, the request for permits should be commenced at once. Wise said he wants to take a hard look at the project's dollar costs with possible phasing of the projects. He will also proceed with work to make a recommendation on the solution for the Golfview Drive drainage problem. Wise said Gee & Jenson personnel are observing the ENCON project on Country Club Drive. He said ENCON has a good inspector on the project and Belvedere Construction is a competent contractor. J. Giba reviewed the various items in his January 30, 1979 memorandum proposal to provide Planning Consultant Services for the Village, reviewing the various items. He said the Village is lacking in the planning function whether on a full time or contractual basis. There could be problems ahead of the Village working with the adopted Comprehensive Plan. He reviewed what lies ahead for the Village as set forth in his memorandum proposal. Brown suggested Giba's work could reduce legal costs by doing leg work for the various matters. The Zoning Ordinance needs a major review. Cook said ordinance review was part of the Village Attorney's job and the Village Attorney agreed. The Village Attorney said Giba has been doing good work in several instances. Cook further pursued the scope of the Village Attorney's activities for the retainer fee. Ryan said a retainer fee is generally gratuitous. Cook talked about traffic studies and. Giba agreed it would be necessary to have a traffic engineer to interpret and recommend on any traffic studies submitted to the Village and Yoder agreed. Cook suggested Giba be used for consultation only for work on specific items as the Council might deem necessary. Giba said a consultant is not a full time employee. Yoder said we are a small Village with large problems. He said he sees a need for Giba's services with implementation of the adopted Comprehensive Plan but also sees need for other resolution 2-27-79 - 6 • of Village personnel job activities, but is against having any more bodies in the departments. The operation of the departments should be investi- gated and perhaps Giba could do this as part of the agreement. He acknowledged that perhaps the Village Councils have been too restrictive on the previous recommendations of the Village Manager. Brown advised that the Village has not previously had a staff planner and that a previous plan had been done by a planner under contract with the Village. Yoder said he was not against hiring Giba for planning consultant services, but thought these other matters should be looked at now. The Village Manager discussed some of the problems due to what he believes is a need for several additional personnel, especially in the Building Department. Mapes suggested that a professional management firm be hired to review the Village operation. Brown suggested a management study and appraisal. Yoder suggested Giba review and recommend what study might be best. The Village Manager advised he would see what facilities the State might have for such a study. Robert Sattley commended Giba for his past work on the Village Comprehensive Plan. R. W. Fulling said a contract was the only approach to problems and the Village needs a consultant for necessary planning work. Robert Moore commended Giba for his efforts and work on matters on the perimeters of the Village that affect the Village. Mapes suggested a contract for the balance of the fiscal year instead of a full year. Mapes moved that the Village hire John J. Giba as Planning Consultant on a contractual basis in the amount of $7,500. annually, upon approval of written contract by Giba, Village • Attorney and Village Council, and including reimbursement for various out of pocket expenses and to include defining areas of management needs. Ryan said he would like to see the Village T~Ianager's and other needs. Giba suggested the motion be to hire as Planning Consultant subject to his January 30, 1979 memorandum. Giba said he would work to define scope of problems under the proposed contract. Mapes moved, seconded by Ryan to authorize preparation of a contract with John J. Giba along the terms of a proposal dated January 30, 1979, plus review of problems as discussed. The vote on the motion was: Mapes For Ryan For Yoder For Brown For Cook Against and the motion therefore passed 4-l. Yoder moved, seconded by Ryan to direct the Village Manager to execute the Site Plan Review Findings approving the Apex Texaco service bays addition for conformance with Site Plan Review. The vote on the motion was: Yoder For Ryan For • Brown Cook For For Mapes For and the motion therefore passed. 2-27-79 - 7 Yoder moved, seconded by Ryan that the Site Plan Review for Apex Texaco service bays addition be approved as received and authorize the Building Official to issue the Building Permit for the construction. The vote on the motion was: Yoder For Ryan For Cook For Mapes For Brown For and the motion therefore passed. Yoder asked what the Village is looking for in licensing and the Village Building Official explained the procedures and reasons for licensing. Mapes moved, seconded by Ryan that the free standing sign for Tequesta Fashion Square be approved as submitted. The vote on the motion was: Mapes For Ryan For Brown For Cook For . Yoder For and the motion therefore passed. Cook advised of an invitation for the Council to tour the SFWMD facilities. The Village Attorney suggested a group tour might be a violation of the Sunshine Law. Brown advised the Council of the Insurance Services Office of Florida survey of the Village water system to be conducted tomorrow in an effort to lower the insurance rating for areas serviced by the Village water system. He reported on a recent COG meeting where Commissioner Evatt had County personnel present to discuss problems with Counties taking over ENCON. He also reported COG took no stand on abolition of ENCON, but supported pursuing the investigation of ENCON and Palm Beach County took a similar stand. 11:05 P.M. There being no further business, the meeting was adjourned at Respectfully submitted, Robert Harp Village Manager • RH:jf