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HomeMy WebLinkAboutMinutes_Regular_05/22/1979MINUTES OF THE MEETING OF THE COUNCIL • OF THE VILLAGE OF TEQUESTA, FLORIDA MAY 22, 1979 A meeting of the Council of the Village of Tequesta, Florida was held at 7:50 P.M., immediately following a Site Plan Review. The meeting was held on Tuesday, May 22, 1979 in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. Councilmembers present were Brown, Cook, Mapes, Ryan and Yoder. Also present were :obert Harp, Village Manager, Cyrese Colbert, Village Clerk and John C. Randolph, Village Attorney. The opening Prayer and Pledge of Allegiance to the Flag was given by Vice-Mayor Mapes. Mayor Brown announced the Zoning Board of Adjustment meeting on bv'ednesday, June 13, 1979 at 7:30 P.M. in the Village Hall. The Village Manager announced the Comprehensive Plan Public Hearings on Monday June 11 and June 25, 1979 at 7:00 P.M. and the regularly scheduled Council Meetings on Tuesday, June 12 and June 26, 1979 at 7:30 P.M. Council agreed to move the Monday night Comprehensive Plan Meetings to Tuesday at 7:00 P.M. with the Council Meetings at 7:30 P.M. • Brown revised the agenda to include the minutes of the May 15, 1979 Council Meeting, consideration of the Site Plan P.eview for Burger Chef and consideration of Site Plan Review guidelines. The minutes of the May 8, 1979 Council Meeting were received with correction. Councilmember Cook asked the Village Tlanager to explain item ~~47. The Village Manager explained that he and John Ciba met with Mr. Henry Skokowski to discuss a proposed development on Jupiter Island outside the Village. The parcel of land is about 2z acres. The proposed development will be approximately 122' with parking underneath. The Village Manager said he believed this was Mr. Skokowski's clients way of feeling their way before going to the County for a variance. The Financial Statement for the Village was postponed until the next Council Meeting. The Water Department Financial Statement was received as presented. The minutes for the May 15, 1979 Special/Workshop Council Meeting were also received. Mr. John [wise, Gee & Jenson, was present to review and discuss with Council the bids received for Country Club Drive. Mr. Wise informed Council that the low bid of $143,857.60 was received from Belvedere Constr- uction and the high bid of $150,859.90 was received from Crabtree Construction. • 5-22-79 - 2 • The engineer's estimate for the bid was $83,500.00. Mr. Wise told Council that Belvedere Construction, who is doing work for ENCON in the Country Club Drive area, is having trouble dewatering and with citizens complaints. Other contractors anticipated problems with existing utilities, restoration of landscaping and citizens complaints and this is reflected in bids on pipe culverts and Swale and property restoration. Mr. Wise also believed the time to be excessive. There were a few things surprising in the bids, such as the closeness of the paving item amounts. On item ~~7, the swale • and property restoration (solid sod), there was as much as $29,750. difference between the engineer's estimated cost of $14,500. and the bid from Crabtree Construction for $44,250. Mr. Wise told Council there is no need for the Village of Tequesta to hurry up with the bids in this area. He feels the property restoration cost work is going to be very high. Brown asked why there is such a difference in the price range. Mr. Wise told Brown that maybe the contractors are courtesy bidding. Mapes asked if the Village could pick out some of the bid, then reject the rest. Wise replied that it would be better to break down the bids. Mapes asked if the Village paved first and then went back to put the drainage in, would we have to tear up the road for the drainage, Mr. Wise answered that we would. P4r. Wise recommended that the Village reject the bids. Mapes moved, °`that this Council turn down all four bids from Belvedere Construction, Rubin Construction, Dickerson, Inc. and Crabtree Construction". Yoder seconded and vote on the motion was: Brown For Cook For Mapes For Ryan For Yoder For and therefore the motion was passed and adopted. The Village Attorney reminded Council that if the Village goes out on .the whole .drainage and resurfacing program then there may be a money problem and the Village will have to have the money before it goes to contract. Brown replied, "and we may not go ahead with the project at all". Ryan moved, "that we authorize Gee & Jenson to go forward and receive various component bids or overall bids for the projects". Mapes seconded and vote on the motion was: Brown For Cook For Mapes For Ryan For Yoder For and therefore the motion was passed and adopted.. • 5-22-79 - 3 • Mr. Wise suggested that the Council consider the possibility of all property owners being given proper notice of the construction and that they remove and salvage any plantings on the right-of-way. Mapes suggested that the Village inform the people what kind of sod will be installed and if they don't want that kind of sod then they could receive an allowance and pay extra themselves for any type of sod they wanted installed. Mapes moved, "to withdraw the motion that was tabled at the last Council Meeting". Yoder seconded and vote on the motion was: Brown For Cook For Mapes For Ryan For Yoder For and therefore the motion was passed and adopted. Yoder told Mr. Wise that he wants to make sure the drainage ditch in the Dover Road area is cleaned out if all else fails. Council agreed that if nothing else is done the ditch should be drained out. Mr. Wise advised that there is a slight delay on the Riverside • Drive culverts plans and specs. Council reviewed a letter dated May 9, 1979 from Gee & Jenson on an amendment to their general agreement with the Village dated June 26, 1973. The amendment to the general agreement increases the multiplier for their services by .05 of a point which raises the multiplier to 2.30. The 2.25 has been applied to their personnel costs for the past six years. Yoder moved, "that we accept this change". Ryan seconded and vote on the motion was: Brown For Cook For Mapes For Ryan For Yoder For and therefore the motion was passed and adopted. The Village Attorney told Council that since discussion on the Burger Chef Site Plan Review took place at the Site Plan Review Public Hearing earlier in the evening, then a motion would be needed stating, "that the approval of the site plan will not adversely affect the public interest; that the specific zoning requirements governing the use of the property have been met; and that satisfactory provisions and arrangements have been made concerning all those items under Section 16.104 of Ordinance • No. 266; and that the project (Burger Chef Improvements) be approved". Yoder moved, "the motion be approved as stated". Cook seconded and vote on the motion was: 5-22-79 - 4 i• Brown For Cook For Mapes For Ryan For Yoder For and therefore the motion was passed and adopted. entitled: The Village Attorney recommended the adoption of an ordinance AN ORDINANCE OF THE VILLAGE OF TEQLTESTA, FLORIDA, DECLARING THE INTENT OF THE VILLAGE TO PLAN WITHIN ITS P4UNICIPAL BOUNDARIES AS REQUIRED BY THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT OF 1975. This ordinance declares the intent of the Village to adopt a Comprehensive Land Use Plan. Mapes moved, "the adoption of the ordinance". Cook seconded and vote on the motion was: Brown For Cook For Mapes For Ryan For Yoder For • and therefore the motion was passed and adopted. The Village Attorney reviewed briefly some of the items he had put in the proposed contract between the Village of Tequesta and the Country Club (Golf Club). He advised Council that the Attorney for the Country Club had received a copy. Brown said that Council would review the contract and get back with him. Mapes moved, "that Mr. P.aymond G. Pierson be appointed to the Annexation Committee". Cook seconded and vote on the motion was: Brown For Cook For Mapes For Ryan For Yoder For and therefore the motion was passed and adopted. Mapes moved, "their (Charles S. Cleveland, James F. Nagle and Carton D. Stoddard) appointments to the Community Appearance Board". Ryan seconded and vote on the motion was: Brown For Cook For Mapes For Ryan For Yoder For 5-22-79 - 5 • and therefore the motion was passed and adopted. Council discussed briefly the memorandum dated May 15, 1979 from the Village Manager stating the need to replace a 100 pound per day V notch Wallace & Tiernan Chlorinator in Well Field No. 2. Ryan moved, "to authorize the expenditure of $1,274. from the Water System Renewal and Replacement Fund for this purpose''. Cook seconded and vote on the motion was: Brown For Cook For Nlapes For Ryan For Yoder For and therefore the motion was passed and adopted. Yoder told Council that he was very concerned about item X67 which included the consideration of employing a financial advisor for one time only to review, determine and recommend various options and methods available to the Village. Yoder believes the Village should consider the need for the financial analyst. He said we have road repairs that should come out of millage, other items such as drainage and regular Village maintenance should also come out of the millage. He feels that with those three items we have major needs for funds. Yoder said there are several sources of funds such as Revenue Bonds, Water Department Funds, General Obligation Bonds, Special Assessments, Short Term Bond, Cash on Hand and Revenue Anticipation Notes. He thinks we should consider having a project of short term needs prepared by a financial analyst. He would like to see someone besides William R. ?lough & Company analyze for the Village the advantage and disadvantage of going to one sole source for Revenue Bonds. Brown told Council that in 1976 he tried to set up a Financial Committee but it never came about. A lengthy discussion continued with Council and Joe B. I,lise, William R. Hough & Co. on financial advisors rates and services. Council suggested that the Village Manager contact some financial person or persons to review and receive options to the Village for financing the drainage and streets resurfacing program. The Village Attorney asked Council what they intended to do about the Bond Resolution that was coming. Council agreed that after the bids for additional drainage and street resurfacing were received on Friday, May 25, 1979, then maybe Council would call a Special Council Meeting. The meeting was adjourned at 10:44 P.M. ,, /~ ~ }}~ // !/ G ~~ ~8~(~.f_.-Qr_.. ~ '.C~ -",i ~.~( rte` Cy~ese Colbert ,„ r 5-22-79 -6 Minutes of the May 22, 1979 Council Meeting are approved this fc~ day of June, 1979. ~,,~' .-1 -'Aoward F. Brown" Leslie A. ook !/V W. Harvey Ma es 1, ='~ mes H. Ryan ~ ~,.~. r ~. eph oder,,