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HomeMy WebLinkAboutMinutes_Regular_07/11/1978MINUTES OF THE MEETING OF THE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA JULY 11, 1978 A meeting of the Village Council of the Village of Tequesta was held at 7:30 P.M., Tuesday, July 11, 1978 in the Village Hall. Councilmembers present were: Brown, Mapes, Yoder, Ryan and Cook. Also present were Robert Harp, Village Manager and John. C. Randolph, Village Attorney. The Village Clerk was not present due to illness. The meeting was opened with Prayer and Pledge of Allegiance to the Flag by Councilmember Cook. Mayor Brown advised of County Commissioner Evatt's Quarterly Meeting to be held at 7:30 P.M., Monday, July 17, 1.978 at the Northeast County Courthouse Complex, PGA Boulevard. A11 Councilmembers indicated they would attend. The Commissioner's office is to be so notified. The Mayor advised of the meeting of the Community Appearance Board to be held at 10:00 A.M., Wednesday, July 26, 1978 in the Village Hall with one item being the plans for Fidelity Federal Savings and Loan building in Lighthouse P]_aza. Yoder called the Village Attorney's • attention to the minutes of the May 23, 1978 Council Meeting in which the Council "authorized the Village Attorney to look into the possibility of the Village not approving any changes in the buildings of. the Plaza until the Plaza as a whole is brought up to the standards of the Village". The Village Attorney advised he had not pursued this matter to date. The Village Attorney is to report on this matter to the Village Council at the July 25, 1978 Council Meeting. Brown said the Village was concerned with the general deterioration of the Plaza. Giba said developments that might have an impact on the Village should be reviewed ~ by the Village Council and others beside the Community Appearance Board, Village Manager and Building Official, and expressed concern over the plans for Tequesta Fashion Square. Brown advised he had attended the Community Appearance Board meeting when that Board considered the plans and had expressed concern regarding traffic ingress and egress. He said the Village should probably amend the Community Appearance Board Ordinance to provide for a professional engineering review of such plans. Yoder said the Village Manager, Building Official and Pol=ice Chief should review such plans and seek appropriate assistance with such review as deemed necessary. The Village Manager advised he did not believe the building permit for the project had been issued. The Village Manager advised existing ordinances did not require such a project to be presented to the Village Council. if it conforms to various building codes and has the approval of the Community Appearance Board. Mapes moved that the building permit for Tequesta Fashion Square not be issued until presented to the Council. The Village Attorney advised the motion was out of order since existing regulations did not require submission to the Council. The Village Manager was directed to have the plans presented to the Council at the July 25, 1978 Council Meeting. 7-11-78 - 2 Mayor Brown advised of. the meeting State Representative William Taylor has scheduled with William Fowler, District Engineer, Florida Department of Transportation to be held at 1:00 P.M., Tuesday, August 15, 1978 at the Palm Beach Gardens City Hall Council Chambers and of the Palm Beach County Solid Waste Authority meeting, July 12, 1978. Item 2b was .deleted from the agenda and rescheduled for the July 25, 1978 Council Meeting due to the fact the Village Engineers had not been able to contact six (6) of the property owners on Beacon Street to date. The minutes of the June 27, 1978 Council Meeting were received as submitted. The Village Manager's report for the period June 25, 1978 to July 8, 1978 was received following several questions on items in the report. Mayor Brown asked about letters to professional engineering firms in regard to services for the Street Resurfacing and Drainage Program. Informational data from firms desiring to be consid- ered for providing the service are to be received until 2:00 P.M., Friday, July 14, 1978. The Village Attorney reviewed the procedure to be followed by the Village in the final selection of a firm. Brown urged this matter be completed as soon as possible to get the project underway as quickly as possible due to continuing complaints about road and drainage conditions. Several typographical errors were noted. • Mapes moved, seconded by Cook that the following Water Depart- ment checking accounts be established in the. First Marine National Bank and Trust Company, Tequesta, Florida: 1. Village of Tequesta Water Revenue Fund 2. Village of Tequesta Water System Operation and Maintenance Fund 3. Village of Tequesta Water Refunding Revenue Bonds Sinking Fund 4. Village of Tequesta Water Refunding Revenue Bonds Bond Amortization Fund 2007 Term Bonds 5. Village of Tequesta Water Refunding Revenue Bonds Reserve Account 6. Village of Tequesta Water System Renewal and Replacement Fund 7-11-78 - 3 The vote on the motion was: Mapes For Cook For Brown For Ryan For Yoder For and the motion therefore passed. Ryan questioned all of the Village's accounts in this bank and was advised it was because it was the only bank within the Village and that a previous Council had recommended this be done. The Village Manager advised certain earlier Water Department funds in trust had been on deposit with the Bank of Palm Beach & Trust Company. Ryan asked if at such time as another banking facility comes to the Village if the Village would consider using it as a depository for part of the Village funds, the Village Manager advised it would. Mr. L. E. Lindahl, P.E., Lindahl, Browning & Ferrari, Inc. appeared before the Council representing a client intending to develop River Ridge Subdivision, a proposed 177 lot subdivision in Martin County on the east side of the North Fork of the Loxahatchee River. He advised this was a formal request for water service from the Village of Tequesta Water System for the subdivision. He showed the project location on a Martin County tax map and advised the plan has Martin • County preliminary plat approval. The Council had received copies of his July 6, 1978 letter to the Village Manager in regard to this request. Lindahl advised he had been made aware of the Village's concern about adequate water supply for additional Martin County areas and Mr. Sydow's work on a report to the Council in regard to same, but wanted to make this formal request. Lot sizes are in the 15,000 - 25,000 square foot range. The request is for potable water only at estimated 80,000 gallons per day when the subdivision is fully developed. Irrigation water would be from on site water supply. He estimated build-out to take five (5) to eight (8) years. Brown advised Sydow was to report to the Village Council on availability of additional water for Village water system to insure adequate supply if the Village determines to serve additional areas of Martin County. He stated Sydow is in contact with SFWMD in this regard and the Village Council needs to receive the Sydow report before any action can be taken on the request. Lindahl said his client has been withholding development in anticipation of receiving service from the Village water system. He said the client would connect to the Village system at County Line Road, construct the system pursuant to Village and Sydow requirements and deed the entire system to the Village. Lindahl said he was also making a request for a client for water service for fifteen (15) large single family lots on both sides of SR 707 in Martin County that need potable water. He explained the U 7-11-78 - 4 • possibility of service being provided by way of the Jupiter Hills system, through the Rolling Hills system across the Intracoastal and south on SR 707 in an existing main to connect to additional main to the subject lots. Lindahl was advised a prior request for such service has been made and Sydow had advised by letter, against providing the service. Lindahl requested a copy of Sydow's letter in this regard and the Village Manager said he would provide him with a copy. Yoder asked about the availability of the Martin County tax map and Lindahl said he would provide the Village with copies. Police Chief Flannery discussed his request for additional police personnel. He recited several figures on indicating the number of sworn police personnel per 1,000 of Village population and antici- pated additional population in Tequesta Pines Subdivision over the next several years. He recited the problems of man-time due to each officer having two (2) days off each week, vacation time, comp time, sickness, etc. He stated he needs three (3) new officers for 1978/79 budget, but needs at least one (1) officer now. Yoder questioned the matter of extra time pay and comp time. Chief Flannery said he was proud of the personnel and the work they had performed since he had been with the Village. Yoder asked the objectives for needing new men. Flannery advised he wants two (2) patrol cars on two shifts and three (3) patrol cars on the 4-12 shift. Residents of various areas of the Village have requested additional police service and are aware it will cost additional taxes to provide the service. Mapes expressed Beach • Road resident's concern for more patrol service. Yoder stated he was concerned about many pending increases in the Village budget, together with this request. Brown said the apparent objective was to provide needed and requested additional coverage. Ryan moved, seconded by Mapes that the Police Chief be authorized to hire two (2) additional police officers for the balance of the 1977/78 fiscal year and the various budgeted line items be adjusted accordingly. The vote on the motion was: Ryan For Mapes For Brown For Cook For Yoder For and the motion therefore passed. The Village Attorney had no items. The Council considered an agreement for professional services between the Area Planning Board of Palm Beach County and the Village of Tequesta to develop a current and complete Comprehensive Plan for the Village at a cost not to exceed $2,500. Cook questioned the need for this service since it seemed to require only minor up-dates. Brown said the Comprehensive Plan Committee had done a fine job but (1) it • 7-11-78 - 5 • was hard to get a citizens committee anymore (2) the time element for completion is important and (3) one person would be the "committee" and could thus expedite the work. Yoder said he did not think there was was much more work to be done but was also looking at the next agenda item in this regard. The Area Planning Board could do a better job of putting the entire plan together and would be well worth the price of $2,500. Cook said a lot of the work to be done is clerical. Yoder said most of the work has been done but Brown said the 1975 plan has to be re-written. Yoder moved, seconded by Mapes that the Village accept the Agreement for Professional Services from the Area Planning Board of Palm Beach County and the appropriate officials be authorized to execute the agreement. The Village Attorney recommended that the motion be amended to add the following words to Paragraph A - Scope of Service - "...., which would conform to the requirements of the State of Florida 1975 Local Government Comprehensive Planning Act" The maker and second of the original motion accepted the amendment. The vote on the amended motion was: Yoder For Mapes For Ryan For Cook For Brown For. and the motion therefore passed. • The Council considered an agreement from J.G. Realty Consultants (John Giba) for professional services in carrying out the responsibility of the Village local planning agency in providing the Village input to the Area Planning Board. The Scope of Service was spelled out in the proposed agreement. The agreement provided for a fee of $7,500. plus out-of-pocket expenses to be reimbursed and the Village providing necessary typing service as required. Brown read the scope of service from the proposed agreement. Yoder was concerned about the amount of work necessary to be done and the amount of the fee. Giba said the original. plan needs to be re-written, Barr, Dunlop portions of the plan need re-writing, up-date and re-examined in light of current requirements. Yoder said he believed the agreement with Giba to be too expensive and suggested we search for someone in the Village to do it for a lesser fee, however acknowledging that Giba was probably the most knowledgeable person on the entire plan. Giba said staff work was needed to be done by him. Brown spoke of the lack of volunteers for the various Village committees and did not think there was anyone else in the Village to do the work nearly as well as Giba. Giba handed out a chart indicating weeks and hours of effort to complete the development of the plan by the end of 1978 and have final plan adoption by the Village Council prior to July 1, 1979. Reference was made to a recent news item of Jupiter`s cost for similar up-dating for $17,000. by their planner. Giba said he based his fee somewhat on the 7-11-78 - 6 • belief the plan could be done for a total of $10,000. Mapes moved, seconded by Yoder that the Village accept the agreement with J.G. Realty Consultants (John Giba) for professional services in the amount of $7,500. pursuant to the terms and conditions of the agreement submitted, and the appropriate Village officials be authorized to execute the agreement. The Village Attorney advised the contract should contain a mutual termination clause; perhaps the out-of- pocket expenses should be spelled out in detail (this might not be too important since the agreement is with Giba and not an unknown party) and perhaps the second paragraph of item II is too broad and should not exclude JGRC from liability since the Village is looking for assurances of proper content, procedural and timing requirements. Giba said he would be relying on the Area Planning Board for correctness in this detail. The maker and second agreed to amend the motion to provide for the Village to engage the services of J.G. Realty Consultants (John Giba) as Village Advisor to work with the Area Planning Board and complete the Village Comprehensive Plan under the terms of an agreement mutually acceptable to Giba and the Village Attorney, with a fee of $7,500. and the appropriate Village officials authorized to execute the agreement. The vote on the motion was: Mapes For Yoder For Cook For Ryan For • Brown For and the motion therefore passed. Ryan spoke of the Village Clerk's illness and of an unsigned letter concerning Hinson, a Village Auxiliary Police officer and the Police Chief's record prior to coming to the Village. Yoder advised he had been representing the Village at several meetings of a group of local agencies being spearheaded by the Jupiter Inlet District to have a study made of the Loxahatchee River problems to obtain necessary facts and information. He said the next meeting was to be held at 10:00 A.M., Tuesday, July 18, 1978 in the Village Hall and that he could not be present and asked the Village Manager to attend and the Village Manager said he would. The various agencies are expected to be asked to contribute toward the cost of the study and the Village's proposed share is estimated at $1,333. Brown advised of a Council of Governments Civil Preparedness meeting for 7:30 P.M., July 13, 1978 at the North County First Aid Squad building on Seabrook Road. There being no further business, the meeting was adjourned at 9:30 P.M. Respectfully submitted, 7 "~_._- ~Robert Harp Village Manager