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HomeMy WebLinkAboutMinutes_Regular_08/08/1978• MINUTES OF THE MEETING OF THE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA August $, 197$ A meetingg of the Village Council was held on Tuesday, August $, 1978 at 7:30 P.M., in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. Councilmembers present were Cook, Mapes, Ryan and Yoder. Brown had advised that he would be on vacation. Also present were Robert Harp, Village Manager, Cyrese Colbert, Village Clerk and John C. Randolph, Village Attorney. The meeting was opened with Prayer and Pledge of Allegiance to the Flag by Councilmember Ryan. Vice-Mayor Mapes announced a Budget Workshop meeting for Friday, August 11, 197$ at 2:00 P.M. in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. Vice-Mayor Mapes also announced the Palm Beach County Property Appraiser Adjustment Board Hearings on Wednesday, August 16, 197$ at 9:30 A.M., Public Hearing for ENCON on August 15, 197$ at 7.30P.M., the Treasure Coast regular meeting on August 19, 197$ at 10:00 A.M. and the Village Community Appearance Board meeting on August 9, • 197$ at 10:00 A.M. and he briefed Council on what would be discussed at this meeting. The Village Manager announced the Florida Department of Transportation meeting scheduled for August 15, 197$ at 1:00 P.M. The purpose of the meeting is discussion of four (~,.~ laning Indiantown Road. The agenda was approved with no changes. The minutes of the July 25, 197$ Council meeting were received with one .addition. On the item Village Managerts Report July 23, 197$ to August 5, 197$, Yoder asked that under item X29, why Gantt the Police Department review and report on all areas in the Village that have a high foliage problem where visibility to a driver is diffcvlt. The Village Manager assured Council this would be done. Under item ~3$ Yoder asked if the Village was making enough from the tennis court reservation at Tequesta Park to pay for the lights and the part-time man. The Village Manager explained if we pro-rated the money received it would work out enough to pay for maintaining the part-time personnel. Yoder also asked the Village Manager how Bill Sydow was feeling. The Village Manager told Council Mr. Sydow was expected to be out of I,C.U. in a few days. • The Village Manager informed Council that E.N. Murray will start the County Line area crossing project on about September 1, 1°7$• Nir. Don Shepherd, Robert E. Owen & Associates was present to give Council an up-to-date report on Beacon Street Improvements. Mr. Shepherd said his company still has not contacted all the people on Beacon Street. It is their understanding that the Cannons and Campbell do want the sod in front of their home ( swale area ) changed from the bitter blue sod to bahia sod. The balance of the people, who are the Stiles and Walkers still have not been contacted because they are out of town. The rest of the people on Beacon Street have been satisfied, although one person objected to the swales and another person objected to the turn out on his property. To replace the sod on the Cannon property:' it would be 70 sq. yds., on the Campbells it would be 236 sq. yds., on the Stiles it would 1Q4 sq. yds. and on the Walkers it would be 60 sq, yds. In total it would be 560 sq. yds. at ~2.OC a sq. yd. the total cost being $1,120. to satisfy those four (!~.) people. Yoder asked the Village Attorney if Rubin Construction had complied-with their contract terms. The Village Attorney replied that if Mr. Shepherd is saying that Rubin Construction has indeed complied then they should be paid. • Mr. Shepherd told Council maybe the Village of Tequesta could negotiate a contract change with Rubin Construction or maybe the Village of Tequesta can pay for the replacement. Council agreed that Rubiri` Construction should be paid and the grass replacement problem set aside until the Stiles and Walkers return. Ryan moved, "that we authorize the Village Manager or Mayor to release final payment to Rubin Construction for the contract with the Village of Tequesta for the improvements to Beacon Street". Yoder seconded and vote on the motion was: Cook -for Mapes -for Ryan -for Yoder -for and therefore the motion was passed and adopted. Mr. Thomas S. Gilchrist, Jr. Vice-Fresident of Perry Cable Television Company, was present to present to and leave with Council some material on the deregulation of their rates. Mr. Gilchrist said his company would be asking Council to let the market place fix the rates. He said that approximately fifty (50) cities and counties in the state of Florida have deregula ted their rates. In Palm Beach County about 4$~ are o$-c$-7$ -3 subscribers the other 52o use antennas or other means of receivi:~g transmissions, so they themselves realize that if their prices go too high then people would stop using their services and their business would suffer. If Council approves the deregulation Perry Cable would increase its rates by ~.5.~ within the next ~.5 days with a probable increase of an additional 50~ in 1979. Council agreed that Mr. Gilchrist should get in touch with the Village Attorney to work out and arrange the necessary work involved. NTr. Cal Christian, Jupiter Inlet District, was present to make a presentation on the Comprehensive Study of the Loxahatchee River Basin. P~1r. Christian explained the need for a Comprehensive study of the Loxahatchee River Basin is that for several years different governmental bodies have tried to establish proper plans and control for the River and its drainage basin, but the problem has gotten out of control. T~Tr. Christian told Council that on September 14, 1977 a joint meeting of ENCON and the Jupiter Inlet District was held to discuss this problem and a direction came out of that meeting to get a program to study the Loxahatchee Basin. The planning for the basis of the Comprehensive plan has been going on for about $ months. Fifteen (15) agencies in Palm Beach County have attended different meetings. He said that the agencies have elected to say that this comprehensive plan is beneficial to this area. $63 $,x.00. will be received and from that they will have the facts on which to establish the regulation and control which will start the clean up of the • River Basin. Mr. Christian asked the Village for two (2) things, 1., a Technical Steering Committee to hammer out the exact information that they need to satisfy the Village of Tequestats needs and 2., they need the Village of Tequesta to budget the amount of money outlined in the table ($1,300- 197$) so they can enter into contract. Yoder said he attends the meetings and he feels the effort in which the agencies are putting forth are well worth the money. Mrs. Irene Dickson, member of the Palm Beach County Charter Commission, was present to invite everyone to attend the Charter meeting on Thursday, August 17, 197$ and the Charter meeting on Tuesday, August 22, 197$ at the County Commission Meeting Chamber where the final vote to approve or disapprove the Charter will take place. 1'~r. John Giba, was present to give a status report on Lighthouse Plaza improvements. 1~Tr. Giba, spoke of several letters sent between the Village of Tequesta and Stanley Harte. He spoke of the meeting with TUTr. Harte, at which the Village P~~ianager was present, the Building Official, the Mayor and several other people were also present. Mr. Giba said that Mr. Harte has agreed to all of the items on the December 12, 197$ letter • except the restriping of the parking lot. Stanley Harte agreed to an addition of the fire lane in front of the stores and to clean up generally the unofficial exit over to the Toby Jug. He said Stanley Harte seems to be sincere in his effort to satisfy the Village of Tequesta and Council . Yoder moved, . "that we accept this agreement (dated Aug~ist 3, 197, see attached) signed and executed by Stanely J. Harte". Cook seconded the motion and after the following discussion vote on the motion was: Cook -for Ma pe s -for Ryan -for Yoder -for and therefore the motion was passed and adopted. The Building Official told Council that the greenery in Lighthouse Plaza actually exceeded the minimum requirements by three (3) times, however the inspection showed that the striping is in bad shape. There is narking between the satellite buildings where there should be a "fire lane". He told Council that the Village of Tequesta should adopt a "fire lane" Ordinance. N1r. Zeitler, representative for Stanley Harte, told Council that there had been a contract signed with Rood Landscaping in October, 1°77, to have the necessary work completed, but the time it has taken is longer than expected. The Village Attorney told Council that he feels the • contract signed by Stanley Harte is legal and is okay. The Village Attorney advised Council of the legal steps that have to be taken in line with the Consultant's Competitive Negotiation Act before the Village can select a professional engineering firm for the Villages street resurfacing and drainage program. He advised Council that he, the Building Official and the Village NTanager met to discuss the procedures and guidelines for evaluation of professional services. There were nine (9) replies from the advertisement placed in the paper by the Village and out of that nine (9) the staff selected seven (7). Council would select three (3) or more to interview and .select from those the Engineering firm they wanted from that group. He also told Council that it could appoint a Committee made up of professionals and have that Committee give Council ;heir recommendation, Ryan moved, '"for the adoption of .procedures and uidelines for evaluation of professional services for the Village of Tequesta, Florida (see attached) as presented". (gook seconded the motion and. vote on the motion was: Cook -for NTa pe s -f_ o r Ryan -for Yoder -for • and therefore the motion was passed and adopted. 0$-0$-7$ -5 Yoder moved, "to invite Adair 8c Brady, Robert E. Owen &, Associates, Inc., Gee 8c Jenson, Kimley, Horn & Associates, • Inc. and Lindahl & Browning, Inc. to attend the Workshop meeting (Tuesday, August 22, 197 at 3:00 P.M.) and make a presentation at that time". Ryan seconded and vote on the motion was: Cook -for Ma pe s -f o r Ryan -for Yoder -for and therefore the motion was passed and adopted. Council set up a workshop meeting for Tuesday, August 22, 197$ at 3 : 00 P . N1, to interview the five ( 5) firms . The Village Manager explained to Council the Community School Program. This is the fifth year of the program and the Village Manager recommended Council approval of this agreement. Yoder moved, "that $2,100 be set aside for the Community School program and that we authorize the execution of the agreement". Cook seconded and vote on the motion was: Cook -for Mapes -for Ryan -for Yoder -for • and therefore the motion was passed and adopted. Under Councilmembers report, Yoder asked the Village Manager about a petition Councilmembers received through the mail from the Police Department. Council discussed and agreed the the petition itself was out of order, because the item itself is strictly administrative. Yoder told the Village Manager that he wants to see the Village Manager spend more time with Village employees and residents, take more time to answer letters and telephone calls and to give more work that is on his desk to his employees to relieve the Village Manager of some of his work load so he can do these things. The Village Manager told Council he would work to accomplish this. The meeting was adjourned at ~:26 P.M. /_ /. .. ~%Z; ~~~.-~-.-tie ~= Cy '~ e Colbert • ~" PROCEDURES AND GUIDELINES FOR EVALUATION OF PROFESSIONAL SERVICES FOR THE VILLAGE OF TEQUESTA, FLORIDA 1. Capabilities as related. to specific project. 2. Training -and experience of personnel in area of .interest. 3. Past record and experience of firm and. personnel in area of interest. 4. Qualifications and experience of personnel to be directly involved with project. 5. Quality of submittal. b. Clarity of response to request for qualifications. 7. Performance on local projects. 8. Location and accessability. .ADOPTED BY AC4'ION OF THE VILLAC,E COUNCIL AUGUST 8, 1978 .: h ~ r ~~ MEMORANDUM From: Village Manager . To: Councilmembers, Village-Attorney, J. Giba, Village Clerk, Huilding Official, C. Stoddard Subject: Lighthouse Plaza Date: August 8, 1978 Enclosed far your information and review is a copy of the revised agreement to comply with the conditions stated therein indicating dates of completion for the various items iri the agreement. Robert Harp RH:jf Enc.- ...~-r T ~ ` Ze: .~.~iG"r:tHOUSE SHOPPIij3G Ci~Tr.r~ :'`,Fr,Tii~G -AUGUST ~, 1973 Prese..t: :award Bx,{ow:,, N,ayor of Tequesta. ti. ~'.. ~'utterll.eiCa, Bu~,ld~.ng Ci,,ilclcia. Kobert i,arp, Viilag~'_ Mc~Flager . G~;orge Preston, C?-,rr., of the :_.u. Fidelity :r'cderal Josep:: Bova, ,~'`.anugGr, r^ideit~ Fideral Teq. OffiCe .fah r. Gi'icX, C;lr :i.~. , CO,~~~reiie S1vr: PIaP.nin~y COi:L'ilittee Carlton Stadda+c, ~ie,,'~er Of Co..,munity Appearance Board `J~ ~..ailj.f.-'y J'. s~ri2"'tee aeon A. Katz Jerry Zeitl~r k:; a a:es;:lt of the discussion at ~che :,.aetxng caned to revieer t11~ coaditior, of Lighthouse Plaza Shipping Center and after hearing tre ideas of Mayor Brown, ~~. Giba, ~~. Butterfield, Mr. Stoddard and ~,r. Harte the following canclusiar.s and understandings were reac,ed: As tc ~;aintenarce 1. Mr. fia-rte agreed and pro;~isec that :.he cleaning of the par;cing areas of the center would receive careful ar,d reg- . ulcer attention and t:,at s~~ ;.e .would be -kept ree of grass,. weeds -and sang in the utu,:e, l~ L a's. I. t zme s 2. ~.issing -and. broken tiles z~.nder the stare;, canopy would e ' replaced without delay. :~o Ia~eY ~h~ n ~ctpt~~x I, 13'~~ . 3. The. Pxi ~t~ing landscaping would be given careful attention in the future . 4. Trash will be removed from t,1e rear of tenants' stares with greater care ar.d regui,arity, As tc I~prove~ents 1. Tine signs at the Tequesta give- entrance wild. be made uniform and all cardboard signs or. buildings will be removed. St IS,'' 2. Arz'"ows indicating tra.~fic flow and signs indicating direction far exiting frog, tk.e center will be installed promptly. 5~~ I, 3. A barricade will be installed at the southwest portion of the parking lot in-a decorative a..ner to .prevent automobiles from exiting. to Tequesta-Drive across existing Swale. This will be done' either by chain Zink ieTlce with wooden- past ~~ r installing large; car al rocks, painted write. OCt4ber ~j ' •~' ~. ~. "No Parking - Fire Lane'` notices will be installea: in front of satellite stores, rc~obe: I, 1~78:~~~ ~.._ ,. a a 5. Ac„u.i.tl.onal 'L:.~uES Wili Jc; ?~a;.te~. at leaa~t every 'v ..:t:~ G for some distance along t~.z~westerly boner of -our . property.. Oc ~c,~er 1, i973.~ .. ~. The easement area between Coby Jug and our westerly property Line will be cleared. Octo~e: i, i9?8 All presC'rit agreed %~'ic"It the above Coik4icl'irlient5 would Creates . ` he I[1L1tL1- nlly desired better. spirit between, the cJrnership and the residertS of '~'equesta. . .~lc. ~:~.rte agreed tc~ do all of the abo~,=e listed :natters wi~~.out deZ~y aaa ~,riti. all possible- dispatch. :;aya_ ~rowr. stated that the proposals as agreed -upon at tts~e meeting would be .considered at the Next Heating of the Village Cou.~cil for its forr;~ai approval. prior to issuance of the i~uilding Permit requested by Fidelity Federal. Mr. Preston Was givers assrsaRCe that f the Village acceptecz Viz. Harte's proposals, Fidelity Federal would be 5itsen permission to proceed imrne- diately with the cor~structian of its :.aw facility at Light=souse Plaza. .` Or. behalf of ~.ighthouse plaza, I afr"ir: 'she correctness of this' 1-;emor- andum and agree to comply-with the conditions. stated therein. Stanley J ~ ' e For Iiarte Pen-Teq Enterprises, .Ltd. , G-~~:~er . ~` . 9