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HomeMy WebLinkAboutMinutes_Regular_08/22/1978MINUTES OF THE MEETING OF THE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA AUGUST 22, 1978 A meeting of the Council of the Village of Tequesta, Florida was held at 7:30 P.M., Tuesday, August 22, 1978 in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. Councilmembers present were: Brown, Mapes, Cook and Ryan. Also present were Robert Harp, Village Manager and Adams Weaver, representing Village Attorney John C. Randolph. The meeting was opened with Prayer and the Pledge of Allegiance to the Flag by Mayor Brown. Mayor Brown advised that the regular first meeting of the Council in September was on the 12th, however, the Village Hall would be in rise that night as the polling place for Palm Beach County Precinct 2 for the First Primary Election. PZapes moved, seconded by Cook that the first Regular Council Meeting for September 1978 be Wednesday, September 13, 1978 at 7:30 P.M. in the Village Hall instead of September 12, 1978. The vote on the motion was: Mapes For Cook For Ryan For • Brown For and the motion therefore passed. Mapes moved, seconded by Ryan that a Budget Workshop Meeting be held at 7:30 P.M., Tuesday, August 29, 1978 in the Village Hall. The vote on the motion was: Mapes For Ryan For Brown For Cook For and the motion therefore passed. Mayor Brown announced a September 13, 1978 Palm Beach County Commission staff workshop on the proposed Palm Beach County "Fair Share Contribution for Road Improvements Ordinance" and the September 18, 1978 Board of County Commissioners workshop on the same matter. Brown also advised of the Loxahatchee River Environmental Control District meeting August 24, 1978 and the District's call for candidates for Seats 1 and 2. lJ 8-22-78 - 2 The minutes of the August 8, 1978 Council Meeting were received as submitted. The Village Manager`s Report for the period August 6, 1978 to August 19, 1978 was received with Mapes inquiring about letter in regard to police patrolling for Beach Road and the Moody's Investor`s Service, Inc. change in rating for the $3,915,000 Water System Bonds from Conditional Baa to Baa. The Village Financial Statement for the ten month period ending July 31, 1978 was received as submitted. The Village Water Department Statement for the ten month period ending July 31, 1978 was received as submitted with some discussion on the application of Depreciation Expense. Mrs. Eileen Hughes apprised the Council of the condition of the Tequesta Pines retention pond lying north of Tequesta Gardens Condominiums with standing water still in it, discoloration of the sand and possible need for protective screens on the inlet and outlet pipes to preclude children from getting into the pipes. The Village Manager advised that the installation had not been completed and the pond is to be drained across Riverside Drive to the River as approved by the South Florida Water Management District and the top and sides are to be seeded. Mr. Norris also spoke to this matter. Mr. Gotwals asked if the deficit in gallons of water purchased but not received from Jupiter was anticipated to improve and the Village Manager said it should and Brown advised of various new building programs already under way which should increase the water usage. • Gotwals also inquired as to the condition of the Village's well fields since they were not being used regularly and was advised of the favorable U.S.G.S. Report for the quarter ending June 30, 1978. Mayor Brown advised of the 3:00 P.M. Council Workshop Meeting this afternoon at which presentations were made by representatives of the following engineering firms to provide professional engineering services for the street resurfacing and drainage program: Adair & Brady, Inc. Gee & Jenson Kimley-Horn & Associates, Inc. Robert E. Owen & Associates, Inc. He advised that the firm of Lindahl, Browning & Ferrari, Inc. was scheduled to make a presentation but did not show. Upon a question as to including the firm of Lindahl, Browning & Ferrari, Inc. in the selection procedure, Adams Weaver advised it was his opinion the firm had not qualified and therefore could not be rated. Mapes asked Adams Weaver if he could discuss the negotiation process once the Council selected a firm as its first preference. He read the requirements from the Act and advised it was his opinion that if the Council was not successful in negotiating a contract with the first three preferenced firms, that the Council could officially develop another list of the four firms in contention and negotiate again from the first preference. The Councilmembers agreed to make known verbally their selection for . first, second and third preference. Mayor Brown called for the 8-22-78 - 3 Councilmembers first preference and they were as follows: Mapes Adair & Brady, Inc. Brown Gee & Jenson Cook Gee & Jenson Ryan Gee & Jenson and Gee & Jenson, Engineers-Architects-Planners, Inc. was therefore the Village Council's first preference for providing the professional engineering services. Mayor Brown called for the Councilmembers second preference and they were as follows: Ryan Robert E. Owen & Associates, Inc. Cook Robert E. Owen & Associates, Inc. Brown Adair & Brady, Inc. Mapes Adair & Brady, Inc. U The selection for second preference was therefore tied. Cook asked Mapes why he selected Adair & Brady and he replied they were his first preference and was impressed with their project engineer. He said he was not impressed with Robert E. Owen & Associates, Inc. Ryan said he believed that the Village had a bad taste for Robert E. Owen & Associates, Inc, because of the Tequesta Drive project but the fact that the contractor was a good one at the time of letting the contract but evidently this changed over the course of the contract. P4apes commented Robert E. Owen & Associates, Inc. were late for the afternoon workshop presentation. Cook said Adair & Brady seemed to have a lot of things going on and would be overloaded with work and not too interested in the Village project. Brown reviewed the fact that Adair & Brady was doing work on the Alt. AlA project for the County. He further said the Village has had very good relations with Gee & Jenson for its water projects and therefore selected them over Adair & Brady, Inc. for first preference. A discussion ensued on Robert E. Owen & Associates, Inc. and their work for the Village with Tequesta Drive project and Beacon Street project. Ryan said Robert E. Owen & Associates, Inc. would be very familiar with the project since they did the engineering report and know the Village was disappointed with their performance on the Tequesta Drive and Beacon Street projects but would probably do better on this project. Since the second selection preference was a tie, Adams Weaver suggested, and the Councilmembers concurred, that the preference list be Gee & Jenson first and Adair & Brady, Inc. and Robert E. Owen & Associates, Inc. second. The Village Manager was advised to advise Gee & Jenson of their selection and also to so advise the Village Attorney so negotiations for the fee could commence as quickly as possible. 8-22-78 - 4 Cook advised she was going to speak about the standing water in the Tequesta Pines retention pond but this had been discussed. Brown advised of Campbell and Cannon unhappiness with Beacon Street improvement and that Village Manager had authorized Bitter Blue grass at their residences to be replaced with Bahia grass. Cannon was also concerned by the depth of the Swale and driveway and the Village Manager was asked to have Donald M. Shepherd review these items with Cannon and report back to the Village Council. The Village Manager advised of a problem with the Exchange Club providing insurance coverage for balloon activities scheduled to take place at Tequesta Park on Saturday, August 26, 1978. Weaver advised he had discussed this matter with an attorney who is a member of the Exchange Club. He believes the Village's liability policy would probably cover and that the balloon operator should provide the Village with an insurance certificate. Mapes said the Village must be provided with a couple million dollars of insurance. Weaver said Village liability would probably be questionable. Cook agreed with Mapes. Brown agreed with Mapes and said the Exchange Club is respon- sible for arranging for adequate insurance for all parties concerned. Ryan questioned the possibility of a hold harmless statement to the Village from the Exchange Club. Weaver said the Village could probably win a case but would have to expend funds to do so. Mapes moved, seconded by Ryan that the Village not let the Exchange Club use Tequesta Park for the balloon rides until the Exchange Club provides the Village with $1,000,000 liability insurance. The vote on the • motion was: Mapes For Ryan For Cook For Brown For and the motion therefore passed. Mapes discussed the Loxahatchee River Environmental Control District's use of the Village Hall at least twice a month. The District encompasses a much larger area than the Village but Village taxpayers have to pay all of the costs such as electrical, janitorial service, use of microphones for the District's use of the Hall. Mapes said he thinks the Village should charge ENCON a minimum of $15.00 per meeting for the use of the Hall. The Village Manager was asked to discuss this matter with the Executive Director of the Loxahatchee River Environmental Control District. There being no further business the meeting was adjourned at 8:40 P.M. Respectfully submitted, h-• Robert Harp RH:jf