HomeMy WebLinkAboutDocumentation_Regular_Tab 05_10/11/2006VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: October 11, 2006
REQUESTED ACTION/SUMMARY: Approval for the Awarding of a 10-month
contract to Paula Knight for Leadership Coaching and
Development Services for the Village
RESOLUTION OR ORDINANCE NUMBER: Res # 04-06/07 Ord #
ORIGINATING DEPARTMENT: Human Resources
FUNDING SOURCE: 2006/2007 BUDGET
ACCOUNT NUMBER: 001.111. 534.300
CURRENT BUDGETED AMOUNT AVAILABLE: $15,000
AMOUNT OF THIS ITEM: $15,000
AMOUNT REMAINING AFTER THIS ITEM: $0
BUDGET TRANSFER REQUIRED: _Yes _ No
APPROPRIATE FUND BALANCE: Yes No
Piggyback Contract Name and #:
Or
Competitive Bid #
APPROVALS:
DEPARTMENT HEAD:
FINANCE DIRECTOR:
VILLAGE MANAGER:
VILLAGE MANAGER RECOMMENDATION:
APPROVE ITEM: ^
DENY ITEM: ^
VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY
^ Yes ^ No
^ Not Applicable (n/a)
Memo
To: Michael R Couzzo, Jr., Village Manager
From: Merlene Reid, HR Manager
Date: October 1, 2006
Re: Renewal of Paula Knight's Contract
An amount of $15,000 was included in the 2006/2007 to continue Paula Knight's
services with the Village at a rate of $1,500 per month for the period October 1, 2006
to June 30, 2007. A copy of her contract outlining her services is attached at Exhibit
A.
RESOLUTION NO. 04-06/07
A RESOLUTION OF THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A 10-MONTH
CONTRACT FOR LEADERSHIP COACHING AND
DEVELOPMENT SERVICES TO PAULA KNIGHT IN
THE AMOUNT OF $15,000.00 FOR FY 2006/2007, AND
AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE CONTRACT ON BEHALF OF THE
VILLAGE
WHEREAS, Paula Knight has provided leadership coaching and
development services to the Village since FY2004-05,
WHEREAS, The Village wishes to continue said services as outlined in her
contract attached as Exhibit "A" and presented in the Village Council Budget Workshop
on 8/15/06 -Exhibit "B",
NOW, THEREFORE, be it resolved by the Village Council of the Village of Tequesta,
Palm Beach County, Florida, as follows:
Section ] . Consideration is given to renewing contract services with Paula Knight for FY
2006/2007 and the Village Manager of the Village of Tequesta be authorized to execute the same
on behalf of the Village.
THE FOREGOING RESOLUTION was offered by ,who moved its
adoption. The Resolution was seconded by ,and upon being put to a vote,
the vote was as follows:
FOR ADOPTION
AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted this 11 `" day of October
A.D., 2006.
Mayor Jim Humpage
ATTEST:
Village Clerk Gwen Carlisle
I3rid~in~ People Fa Possi~~i~ities
Rogert Business Connections
October 1, 2006
EXHIBIT A
The following is a Letter of Commitment that may be considered a Contract between Paula E.
Knight and Michael R. Couzzo, Jr., City Manager for The Village Of Tequesta. This Contract that
may be rendered null and void at any time, at the discretion of the Village Manager or his designee.
• Services for the upcoming fiscal year are to include continuation of quality leadership coaching and
development services for the entire village as directed by the Village Manager or his designee.
• Services include special organizational interventions or projects as directed. These initiatives
generally exist out of the domain of normal business practices and call for a level of sensitivity and
confidence for the learner(s).
• Availability remains at the 24/7 level to provide services, as the need emerges, delivered at times
convenient for the constituents and times that do not interrupt the normal flow of Village business.
• Under the direction of the Village Manager, availability is provided to the Senior Staff supporting
or collaborating on special projects.
• Identification of resources or process improvements that relate to leadership initiatives.
Services are to be conducted with the integrity and ethics the Village embraces and within quality
standards. The respect for people, safety, responsiveness and demonstrated respect for The Village of
Tequesta, Council Members, Staff and Residents are additional criteria for contract performance.
Current Fee: $1,400@monthly for calendar year
Projected Fee $1,500@monthly for calendar year.
Note: This reflects a $100 increase to address increased gas prices. There is no
cost of service increase and there are no additional billable expenses.
Thank you for the opportunity to present this Letter of Commitment/Contract. It has been a pleasure to
support the Village of Tequesta and look forward to a productive and enjoyable upcoming year.
Paula Knight, Founder
Rogert Business Connections
7882 Granada Place, Suite 804
Boca Raton • Florida • 33433
Toll Free: (877) 948-8100 • Local: (5611620-9697 • Cell: (954) 242-2087 • email: rkconnect@aol.com
Minutes -Village Council Budget Workshop Meeting 08/15/06 EXHIBIT B
Page 3
reasonable. Council Member Genco expressed hope that in order to get more people to
run for Council seats that they would double the amount of Council salaries from $250 to
$500 per month. Village Manager Couzzo advised that could be considered at a Council
meeting. Council Member Genco noted a member would not get that increase unless
they were re-elected. Vice Mayor Paterno agreed and noted it would affect this budget
for the two Council members to be elected next March. Mayor Humpage commented
that the $1,500 apiece could be encompassed within the $25,000 the Village Manager had
placed in the account. The Village Manager noted $3,000 could be taken from the
$25,000 or it could be taken from contingency. Village Manager Couzzo indicated he
would speak with Attorney Hawkins and it might be able to be accommodated within the
adopted budget. Consensus of Council was not to adjust the Council budget at this time.
Ville Manager
Village Manager Couzzo indicated the Manager's budget was up slightly but was
basically the same. The Manager's salary was charged to General Fund and Water.
Council Member Genco asked where Village parties and employee get-togethers were
funded and paid for. The Village Manager explained that would now be in the Human
Resources budget. The Village Manager acknowledged he was not proposing any
changes in his staff.
Human Resources
Human Resources Director Merlene Reid referred to the budget narrative, and explained
the focus this year would be training; a new hire orientation was being developed, but
major focus would be on senior management leadership training for the Village Manager
and all Department Heads. Ms. Reid noted the importance of communication, and
commented that the senior management leadership set the tone for the organization and
that would be the start, and it would filter down to other training programs for other
levels of the organization. Ms. Reid advised she also intended to do an in-house
employee satisfaction census that would target everyone and would provide data as to
how employees actually viewed the Village as an employer.
Ms. Reid answered Council Member Genco's question in regard to parties, that it was
included in the employee recognition program and employee appreciation luncheon,
moved from the General Fund into Human Resources. Ms. Reid advised the employee
assistance program was not expected to have more than a 5% increase this year.
Operating expenditures included $3,000 capital outlay which would be for her computer
replacement. Mayor Humpage asked about other contractual services which Ms. Reid
explained included $ l 5,000 for consultant Paula Knight and the remaining $18,000 was
intended for an outside consultant to focus on the development of the leadership, which
went to personality and assessment of the individuals. Personnel training would be for an
annual HR conference for her attendance and for Robbie Russo, the HR Generalist.
Council Member Genco asked Finance Director Forsythe to establish a code for seminar
expenses, since a seminar was part enjoyment and part educational and education was a
necessity. Council Member Genco clarified she would like training divided between
mandatory education and seminars and other training, as an ongoing refinement in the
budget process. Mayor Humpage asked if employees wished to take courses to improve
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Minutes -Village Council Budget Workshop Meeting 08/15/06
Page 4
in their job if the Village had a budget line item to reimburse them for going above and
beyond. Response was it was this same item, and Village Manager Couzzo commented it
was in police and fire budgets, and employees needed to clear it through their department
heads before going to be sure there was money.
Vice Mayor Paterno asked who the part-time employee was. Ms. Reid advised it was
Dan Gallagher, and he would be leaving by the end of December, and during the
transition the Village Manager and Ms. Reid were learning what Mr. Gallagher knew
about the insurance. Consensus of Council was to drop the amount in that budget item,
515.107, from $19,000 to $6,000.
Council Member Watkins commented that Mr. Gallagher had done an exemplary job in
saving the Village money on insurance costs and in other negotiations. Vice Mayor
Paterno stated he agreed 1000%. Mayor Humpage commented it was Mr. Gallagher's
choice to leave. Council Member Genco stated the HR budget would be reduced by a
total of $13,600. Council Member Watkins asked if there was somebody the Village
worked with on computers to get a good price. Village Manager Couzzo responded yes,
and the Chief was assisting him in how to provide uniformity in the computers. Cost for
a computer had been estimated at $3,000, which would include the computer loaded with
software.
Village Clerk
Village Clerk Carlisle provided a summary of her budget. During review of the
highlights, Ms. Carlisle advised service efforts initiatives for 2002006 were
implementation of the document imaging system, a new website web provider for the
Village, implementation of a new e-mail provider, records purged and disposed of, and
two supplements codified. Accomplishments during 2005-2006: There were 33 Council
meetings, as well as 16 meetings for other boards. This was the first year there had been
total posting to the website for the Council meeting the Friday before the Council
meeting. Only one time had been missed and that had been because of the website
provider. There had been 131 public information requests. The website and e-mail status
were noted. Ms. Carlisle expressed hope that the website would go live September 1, or
if not, advised it would be sometime during September. Village Manager Couzzo
reported the new Tequesta website had been prominently displayed at the recent Florida
League of Cities conference. Ms. Carlisle explained the website design company had
helped work out our ideas and had said our site was the most challenging one they had
dealt with to date. Ms. Carlisle indicated the website comps had been sent out to the
Council, and advised she felt a good deal had been negotiated and it would be worth the
monthly maintenance charge. Ms. Carlisle reported there had been daily problems with
the e-mail provider, so that provider had been changed and there had been no further
problems except when the current website providerhad changed the Village's IP address.
The Verity software requested for the imaging system would work like a Google system
and would have a separate server. Ms. Carlisle was asking for $21,000 but estimated it
would probably be less and would make the job of working with the imaging system
much better.
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